ATTACHMENT E - PROPOSER RESPONSIBILTY FORM.pdf
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- Solicitation number
- S-X03101-00011077
- Issued by
- Oregon
About this file
This document is a Proposer Responsibility Form related to a Request for Proposal (RFP) for USDA Nutrition Services Dairy Products issued by the Oregon Child Development Coalition (OCDC). The RFP is seeking a year-round distributor to provide dairy products for use in meals at OCDC's Head Start Centers throughout the state of Oregon. The form requires proposers to provide information about their company's reliability, financial resources, and key personnel. Proposers must disclose any past legal issues, bankruptcies, or contract breaches. The RFP has specific proposal requirements including price schedule, customer service, delivery capabilities, food safety and security, product recall procedures, references, company history and capabilities, sustainability, and diversity initiatives. Proposals will be evaluated based on a variety of criteria, including an optional site visit and interview process. The contract will be awarded to the most responsible and responsive proposer, and the initial term is one year with potential for renewal.
The pricing structure for this opportunity is based on a price per case for receiving, storing, inventorying, and delivering USDA foods. Proposers must provide detailed pricing information. There are no set-asides or incumbent contractor information provided. Funding for this contract will come from the USDA and the state of Oregon, though specific amounts are not disclosed.
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ATTACHMENT E
PROPOSER RESPONSIBILITY FORM
(PROPOSER'S QUALIFICATIONS AND FINANCIAL INFORMATION)
DECLARATION AND SIGNATURES
The undersigned hereby declares that he or she is duly authorized to complete and submit this Proposer Responsibility Form and that the statements contained herein are true and correct as of the date set forth below. Incomplete, incorrect or misleading information will be reason for a determination by the District of Proposer non-responsibility.
Date: _
B_ y:
(Signature of authorized official)
Name :
(Please type or print)
Tit_le:
{Please type or print)
F_or:
(Firm's name) (Please type or print)
Instruc�ons
1. The informa�on provided in this form is part of the OCDC inquiry concerning Proposer responsibility. Please print clearly or type.
2. If you need more space, use plain paper. Submit completed form with Proposal response.
3. Answer all ques�ons. Submission of a form with unanswered ques�ons, incomplete or illegible answers may result in a finding that the Proposer is not a responsible Proposer.
RELIABILITY
Has your company ever been declared in breach of any contract for unperformed or defective work? □ Yes. □No.
If "yes", explain.
Has any employee or agent of your company ever been convicted of a criminal offense arising out of obtaining, atemp�ng to obtain, or performing a public or private contract or subcontract? □ Yes. □No.
Has any employee or agent of your company been convicted under state or federal law of embezzlement, the�, forgery, bribery, falsifica�on or destruc�on of records, receiving stolen property or any other offense indica�ng a lack of business integrity or business honesty? □ Yes. □No.
Has your company or any employee or agent of your company been convicted under state or federal an�trust laws?
□ Yes. □No.
Has any Officer or Partner of your organiza�on ever been an Officer or Partner of another organiza�on that failed to complete a contract? □ Yes. □No.
FINANCIAL RESOURCES
Has your organiza�on ever been at any �me in the last ten years the debtor in a bankruptcy case? □ Yes. □No
Does your organiza�on have any outstanding judgements pending against it? □ Yes. □No
In the past ten years, has your organiza�on been a party to li�ga�on, arbitra�on or media�on where the amount in dispute exceeded $10,000? □ Yes. □No
If "yes", explain. (Include court, case number and party names)
In the past ten years, has your organiza�on been a party to li�ga�on, arbitra�on or media�on on a mater related to payment to subcontractors or work performance on a contract? Check “yes” even if the mater proceeded to arbitra�on or media�on without court li�ga�on. □ Yes. □No
If "yes", explain. (Include court, case number and party names)
Have your organiza�on or any of your affiliates discon�nued business opera�on with outstanding debts? □ Yes. □No
KEY PERSONNEL
List the principal individuals of your organiza�on, their current job �tle, the total years of experience they have in the industry and their current primary responsibility for your organiza�on. Corpora�ons list current officers and those who own 5% or more of the corpora�on's stock. Limited liability companies list members who own 5% or more of the company. Partnerships list all partners. Joint ventures list each firm that is a member of the joint venture and the percentage of ownership the firm has in the joint venture.
ITEM Principal Individual
A. Name
B. Position
C. Years in Position
D. Current Primary Responsibility
B. Position
B. Position
C. Years in Position
D. Current Primary Responsibility
ITEM Principal Individual
A. Name
B. Position
Person who will be in direct charge of work if your company is awarded this Contract:
ITEM PERSON IN DIRECT CHARGE
B. Position
C. Years in Position
D. Largest Project Supervised-$
E. Largest number of employees ever supervised
| USDA RPR 24-USDA01.pdf |
| 1 SECTION: GENERAL INFORMATION |
| 1.1 INTRODUCTION |
| 1.2 SCHEDULE |
| 1.3 SINGLE POINT OF CONTACT (“SPC”) |
| 2 SECTION: AUTHORITY, OVERVIEW, AND SCOPE |
| 2.1 AUTHORITY AND METHOD |
| 2.2 DEFINITIONS OF TERMS |
| 2.3 SOLICITATION REVIEW |
| 2.4 OVERVIEW AND PURPOSE |
| 2.4.1 Agency Overview and Background |
| 2.4.2 Project Overview, Background and Purpose |
| 2.5 SCOPE OF WORK/SPECIFICATIONS |
| 2.5.1 PRODUCTS |
| 2.5.2 ORDERING |
| 2.5.3 DELIVERY |
| 2.5.4 PRICING AND INVOICING |
| 2.5.5 SERVICE LEVEL/ACCOUNT MANAGEMENT |
| 2.5.6 ADDITIONAL REQUIREMENTS |
| 3 SOLICITATION PROCESS |
| 3.1 PUBLIC NOTICE |
| 3.2 PRE-PROPOSAL CONFERENCE |
| 3.3 QUESTIONS/REQUESTS FOR CLARIFICATIONS |
| 3.4 SOLICIATION PROTESTS |
| 3.4.1 Protests to Amendment(s) |
| 3.4.2 Requirements for Protests |
| 3.5 PROPOSAL DELIVERY OPTIONS |
| 3.6 PROPOSAL MODIFICAITON OR WITHDRAWAL |
| 3.7 PROPOSAL DUE |
| 3.8 PUBLIC OPENING |
| 3.9 PROPOSAL REJECTION |
| 4 SECTION: PROPOSAL REQUIREMENTS |
| 4.1 MINIMUM SUBMISSION REQUIREMENTS |
| 4.1.1 Introduction |
| 4.1.2 Proposal Page Limits |
| 4.1.3 Proposal Format and Quantity |
| 4.1.3.1 Proposal Certification |
| 4.1.4 Insurance Requirements |
| 4.1.5 Taxpayer Identification Number |
| 4.1.6 Business Registry |
| 4.1.7 Authorized Representative |
| 4.2 DETAILED PROPOSAL CONTENT REQUIREMENTS |
| 4.2.1 Price Schedule |
| 4.2.2 Price Per Case For Receipt, Storage, Inventorying, Delivery of USDA foods (400 points possible) |
| 4.2.3 Customer Service (50 points possible) |
| 4.2.4 Ability to Meet Delivery Requirements (50 points possible) |
| 4.2.5 Health Inspection Report (25 points possible) |
| 4.2.6 HACCP, Food Safety and Security Principles (25 points possible) |
| 4.2.7 Product Recall Policy and Procedures (25 points possible) |
| 4.2.8 References (30 points possible) |
| 4.2.9 History and Capabilities (35 points possible) |
| 4.2.10 Sustainability (25 points possible) |
| 4.2.11 Completeness and Organization of the Proposal. |
| 4.2.12 Commitment to Diversity, Equity, and Inclusion (25 points possible) |
| 4.3 EVALUATION PROCESS |
| 4.3.1 Responsiveness and Responsibility Determination |
| 4.3.1.1 Responsiveness Determination |
| 4.3.1.2 Responsibility Determination |
| 4.3.2 Evaluation Criteria |
| 4.3.2.1 Evaluation Criteria Matrix\ |
| 4.3.2.2 Site Visits. (if conducted – 100 points possible) |
| 4.3.2.3 Interviews (if conducted – 200 points possible) |
| 4.3.3 Ranking of Proposers |
| 4.3.3.1 Evaluation Committee |
| 5 SECTION: AWARD AND NEGOTIATION |
| 5.1 AWARD NOTIFICATION PROCESS |
| 5.1.1 Award Consideration |
| 5.1.2 Intent to Award Notice |
| 5.2 INTENT TO AWARD PROTEST |
| 5.2.1 Protest Submission |
| 5.2.1.1 Protest Requirements |
5.2.2 Response to Protest
| 5.3 CONTRACT/PRICE AGREEMENT NEGOTIATION |
| 5.3.1 Negotiation |
| 5.3.2 Contractor Selection Methodology |
| NON-CONFLICT OF INTEREST CERTIFICATION |
| 1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions. |
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