Attachment E - HECO-9PO - Construction Project Order.pdf

HECO-9PO

(Rev. 07/17)

PROJECT ORDER NUMBER 0XX FOR

CONSTRUCTION TERM CONTRACT FOR

CONSTRUCTION SERVICES RFP #247-24-T007

Date:

Owner: George Mason University Owner's Project Manager:

Contractor:

Project Manager:

Project Title:

Project Code:

This Project Order Number 0XX is issued pursuant to the Construction Term Contract for construction services, alterations, modifications and repairs on an as-needed basis, HECO- 9TERM dated XXX inclusive of Pages X thru X.

1. SCOPE OF WORK:

2. CONTRACT DOCUMENTS: This Contract shall consist of the following (the “Contract Documents”) which, in the event of conflicts among them, shall take precedence in the following order:

- The Contract between George Mason University and Contractor (HECO-9TERM) dated XXX inclusive of Pages X thru X;

- This Project Order No. XXX between George Mason University and Contractor (HECO- 9PO) dated XXX;

- Invitation for Bid dated XXX and Contractor’s bid submitted on XXX;

- Addendum No. XX, if any, listed separately;

- The Owner’s Project Plans and Specifications dated XXX;

- Contractor’s Project Schedule submitted on XX and dated XX

- Post Bid Modifications, if any;

- Supplemental General Conditions, if any;

- Special Conditions attached to the Owner’s Invitation for Bids, if any;

- General Conditions of the Construction Contract CO-7 (referred to as the “General

Conditions”) latest edition;

- The current edition of The George Mason’s Higher Education Capital Outlay Manual

(HECO) Manual, as amended;

All of these documents are incorporated herein by reference.

3. TIME FOR COMPLETION: The Work shall be commenced on a date to be specified in a Notice to Proceed from George Mason University and the project shall be Substantially Completed by

XXX. The Work shall be finally completed within thirty (30) Calendar Days after the date of Substantial Completion of the Work.

4. PROJECT ORDER AMOUNT: The Contractor shall furnish all labor, equipment, and materials and perform all Work for the Project in strict accordance with the Contract Documents required for the completion of the above-described Scope of Work required by this Project Order. George Mason University agrees to pay and the Contractor agrees to accept as just and adequate compensation for the performance of the Work in accordance with the Contract Documents, which shall include the cost of all usual project expenses such as but not limited to travel, long distance telephone and printing expenses as indicated in the Scope of Services the sum of

5. PROJECT CHANGE ORDERS: The Owner may at any time, by written order utilizing the Change

Order (CO-11) and without Notice to the sureties, make changes in the Work which are within the general scope of the Contract, except that no change will be made which alone will increase the total Contract Price to an amount more than twenty percent (20%) in excess of the original Contract Price without Notice to sureties.

Project change orders will be submitted and processed through Mason’s e-Builder System using the Construction – FCO (FCO) Process within the system. Each Project Change Order (FCO) is required to follow the General Conditions of the Construction Contract (CO-7), Section 38 – Changes in Work and submitted in Mason’s e-Builder System as stated below:

• Using the HECO-GC-1 Form – Change Order Estimate (General Contractor) is preferred;

• Using the HECO-SC-1 Form – Change Order Estimate (Subcontractor) is preferred;

• Using the HECO-SS-1 Form – Change Order Estimate (Sub-Subcontractor) is preferred;

• The above and latest version of these forms can be found on Mason’s Facilities Website:

https://facilities.gmu.edu/resources/heco-dgs-forms/#heco-forms-public/

• These forms are highly recommended and preferred for submission of change order costs. If the Contractor opts to use their own forms, the Contractor shall, at a minimum, include the information and required breakdown listed on the HECO Change Order Forms. Mason reserves the right to reject the Contractor’s change order and/or request additional backup information, background and justification / narrative if the forms do not meet the minimum standards.

• These forms shall be completed by change order task and will be quantified by hourly rate, each, linear foot, square foot, cubic yard, etc.

• All Direct Material Costs will include back-up receipt documentation

• All Direct Equipment Costs will include back-up receipt documentation

• All submitted project change orders will include all documentation for requested change, which can include, but not limited to, Architectural Supplemental Instruction; Architectural Instruction; Construction Change Directive; Bulletin; Request for Information; Project Drawing Revisions; Floor Plans, etc.

• Project change orders that are submitted not following these instructions will be returned to the contractor for revision.

Project change orders that are requesting an extension of the current project schedule are required to submitted as stated herewith, but to also include a detailed justification for requested extension on contractor’s letterhead as well as a current project schedule that includes requested schedule extension and critical path.

6. PROJECT CURE NOTICES: Mason may also opt to preclude firms awarded a Term Contract from all or certain types of future project orders / scopes solicited under this Term Contract award due to performance concerns. Mason may opt, at their sole discretion, to preclude the Contractor from future solicitations / project orders issued under this Term Contract if they receive two (2) or https://facilities.gmu.edu/resources/heco-dgs-forms/#heco-forms-public/ more Cure Notices on any one (1) project and/or four (4) total in any number of projects within a twelve-month (12) period OR if the deficiencies on a project(s) are found to be so severe or remain unsatisfactorily resolved that Mason does not feel confident in the Contractor’s ability to perform on future project orders. This only applies to solicitations and scopes issued under this Term Contract award and does not preclude the Contractor from bidding / offering on any publicly posted solicitations on the Commonwealth of Virginia’s e-Procurement Website, eVA and is not considered a debarment.

7. CONTRACTOR PROJECT CONTACTS: Contractor is responsible for submitting project contacts for this project order to Mason’s Project Manager and Mason’s Contract Specialist on or before Notice to Proceed date. Project Contacts can consist of, but not limited to, Superintendent, Foreman, subcontractor’s point of contact, etc. Contact list will include, Name, title, email and cell phone number.

8. PARKING AND PERMITS: Contractors are required and responsible for all parking permits required / needed to perform and complete all work associated with this Invitation for Bid. All parking permit requirements, guidelines and fees can be found by utilizing the links below:

Virtual Permit Program - https://transportation.gmu.edu/virtual-permit/ Parking Permit Rates - https://transportation.gmu.edu/policies/#ParkingPermitsFees

9. ELECTRONIC CARD ACCESS: Contractors are responsible for electronic access cards that are issued by Mason for awarded contracts on our campuses. It's the responsibility of the contractor to return the access card(s) issued upon final completion of the project. If a card(s) are lost, stolen, misplaced or not return upon final completion, the contractor will be responsible for the cost incurred, which is $40.00 per card issued

10. PAYMENTS: The Contractor shall be registered in eVA. Please refer to the eVA Vendor

Registration Requirements at https://eva.virginia.gov/register-now.html. The procedures for establishing a Schedule of Values for the Work, for requesting monthly progress payments for Work in place, and for requesting payments for properly stored materials are stated in the General Conditions. Unless otherwise provided under the Contract Documents, interest on payments due the Contractor shall accrue at the rate of one percent per month. §2.2-4354 of the Code of Virginia.

Invoices shall be submitted to the University through the University’s project management software, e-builder. Directions on this process can be found at the following link:

https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-

Submission of a current, updated and accurate project schedule including critical path is a requirement with submission of every pay application and if project schedule is not submitted, pay application will be rejected.

11. STANDARD LABOR AND MATERIAL PAYMENT BOND AND STANDARD PERFORMANCE

BOND: Bonding requirements will be defined in each Project Order.

12. INSURANCE: Contractor and subcontractor will provide a Certificate of Insurance in accordance with the requirements of the General Conditions of the Construction Contract (CO-7) before commence of work.

13. “ALL RISK” BUILDER’S RISK INSURANCE: All Builder’s Risk Insurance requirements will be defined in each Project Order. If a Project Order’s scope of work is a modification to an existing building, in accordance with Section 12(b) – Owner Controlled During Construction of the General Conditions, the requirements of Section 12(a) – Contractor Controlled during construction of the General Conditions do not apply.

https://transportation.gmu.edu/virtual-permit/ https://transportation.gmu.edu/policies/#ParkingPermitsFees https://eva.virginia.gov/register-now.html https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-https://gmufacilities.freshdesk.com/support/solutions/articles/33000235850-submit-construction-pay-application-co12-

IN WITNESS WHEREOF, the parties hereto on the day and year written below have executed this agreement in Mason’s e-Builder Construction Management Software, without proof or accountancy for the other counterparts, be deemed an original thereof.

GEORGE MASON UNIVERSITY

CONTRACTOR OWNER

By: By:

(signature) (signature)

Date: Date:

Name: Name:

Title: Title:

Attest: Attest:

(signature) (signature)

Date: Date:

Attachments: