Attachment_E_193458.docx

This document is a sample cost proposal format for an On-Call Urban Planning Services Request for Proposal (RFP) issued by the City of Palo Alto, California. The solicitation invites qualified vendors to provide professional planning services for a four-year contract period, with potential two additional one-year extensions. Service areas include Current Planning Development Review, Long-Range Planning Policy and Strategies, Historic Preservation, Wireless Policy and Standards, Community Development Block Grant, Land Use Economics, and Environmental Review. The City seeks firms with at least five years of public sector planning experience, capable of providing consulting services across multiple or specialized service areas.

The cost proposal format includes a detailed rate sheet with ten different job positions, ranging from Principal to Administrative Assistant, each with an hourly rate to be filled in by the proposing vendor. The City aims to award multiple contracts with a combined not-to-exceed contract authority, with annual rate increases limited to 5% or the San Francisco Bay Area Consumer Price Index (CPI), whichever is lower. Proposing firms must submit a response letter specifying their applicable service areas, a portfolio of municipal projects, staff curriculum vitae, and a 2025 rate sheet. Additional requirements include completing a Form 700 Statement of Economic Interests and demonstrating capabilities in report writing, meeting facilitation, professional presentations, interdepartmental coordination, and independent project management.