Attachment D1- Bid_Form -final.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- IFB-130036
- Issued by
- Alexandria City, Virginia
About this file
This is a Bid Form (Attachment D1) for Virginia Railway Express (VRE) Invitation for Bids (IFB) 027-004 for wheelset and traction motor overhaul, repair, and rehabilitation services. The scope of work requires the contractor to provide all labor, supervision, equipment, materials, replacement parts, inspections, testing, documentation, and transportation necessary to overhaul, repair, and rehabilitate wheelsets and traction motor assemblies for VRE's Gallery IV passenger railcars and MP36PH-3C locomotives. The bid form includes nine line items with estimated annual quantities: Replace Passenger Railcar Axle (2 EA), Re-Profile Passenger Railcar Wheelset (2 EA), Replace Passenger Railcar Wheels (5 EA), Replacement Passenger Railcar Wheelset (2 EA), Re-Profile Locomotive Wheelset (2 EA), Replace Locomotive Wheels (5 EA), Replace Locomotive Wheelset (2 EA), Replace Locomotive Axle (2 EA), and Traction Motor Basic Overhaul (10 EA). Bidders must submit pricing for all items, and the bid shall remain binding for 120 calendar days following the bid closing date, with Notice-To-Proceed potentially issued thereafter.
VRE will award the contract to the conforming, responsible bidder submitting the lowest total bid price, with unit prices remaining fixed for the contract duration unless adjusted per General Provision No. 15. Unit prices must be quoted in U.S. Dollars and must address the full scope of work including all labor, materials, taxes, fees, insurance, overhead, and profit with no erasures or handwritten changes permitted. The bid form must be submitted in its original Microsoft Excel format via eVA, and the structure cannot be modified or the bid may be deemed non-conforming. For the Traction Motor Basic Overhaul, bidders shall assume field coils and armature are serviceable and do not require replacement or rewind. Every line item must be completed or the bid may be deemed non-responsive, and submission of the signed Attachment D Bid Certification is required.
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Text version
Wheelset and Traction Motors
| VIRGINIA RAILWAY EXPRESS |
| ATTACHMENT D1-BID FORM |
| NAME OF BIDDER OR CONTRACTOR | SOLICITATION OR CONTRACT NUMBER |
| 027-004 | |
| SCOPE OF WORK |
The Contractor shall provide all labor, supervision, equipment, material, replacement parts, inspections, testing, documentation, and transportation necessary to overhaul, repair, and rehabilitate wheelsets and traction motor assemblies for VRE's fleet of Gallery IV passenger railcars and MP36PH-3C locomotives in accordance with the scope of work specified herein this solicitation.
| ITEM NO. | DESCRIPTION | ESTIMATED ANNUAL QUANTITY | UNIT | UNIT PRICE | PRICE | |
| 1 | Replace Passenger Railcar Axle (6.1.1) | 2 | EA | |||
| 2 | Re-Profile Passenger Railcar Wheelset (6.1.2) | 2 | EA | |||
| 3 | Replace Passenger Railcar Wheels (6.1.3) | 5 | EA | |||
| 4 | Replacement Passenger Railcar Wheelset (6.1.4) | 2 | EA | |||
| 5 | Re-Profile Locomotive Wheelset (6.2.1) | 2 | EA | |||
| 6 | Replace Locomotive Wheels (6.2.2) | 5 | EA | |||
| 7 | Replace Locomotive Wheelset (6.2.3) | 2 | EA | |||
| 8 | Replace Locomotive Axle (6.2.4) | 2 | EA | |||
| 9 | Traction Motor Basic Overhaul (6.3: Traction Motor Services, including all Mandatory Inclusions) | 10 | EA | |||
| TOTAL PRICE | $0.00 | 9 |
| TOTAL BID PRICE | $0.00 | 9 | ||
| (ITEMS 1 THROUGH 9) | WARNING: BID FORM INCOMPLETE. | |||
| Pricing must be provided for all of the above items. | ||||
| NOTES: | ||||
| SUBMISSION OF BID FORM: The Bid Form must be submitted in its original Microsoft Excel formatted document and shall be uploaded to eVA. The structure of the Bid Form is protected and shall not be modified in any way. A modified Bid Form may be deemed non-conforming to the IFB. | ||||
| BID ACCEPTANCE PERIOD: The Bid and any modification thereof shall be binding upon the Bidder for one hundred twenty (120) calendar days following the Bid closing date. Notice-To-Proceed (NTP) may be given subsequent to the one hundred twenty (120) consecutive calendar day period. | ||||
| BASIS OF AWARD: VRE will award a Contract to the conforming, responsible Bidder submitting the lowest Bid for the Total Bid Price (Grand Total) listed above. Line item unit prices proposed above will be fixed for the duration of this Contract, unless adjusted in accordance with General Provision No. 15, and will serve as the determination of award. In case of error in calculation of extended prices, the unit price governs. Every item of the Bid Form must be completed. An incomplete Bid may cause the Bid to be deemed non-responsive. | ||||
| UNIT PRICE: |
Unit prices shall address the full scope of work including, all labor, supervision, equipment, material, replacement parts, inspections, testing, documentation, and transportation responsibilities as defined in the technical specification provided in Attachment B, including all mandatory requirements identified under Section 6.3 “Traction Motor Services.” Unit prices must also include all associated taxes, fees, insurance, overhead and profit.
Unit prices shall include all Contractor‑furnished materials required to perform the work, including but not limited to wheels, axles, journal bearings, traction motor bearings, seals, traction motor leads determined to be unserviceable, and associated hardware.
ASSUMPTIONS:
The Contractor shall assume that all inspections, cleaning, incidental corrective actions, and verifications necessary to meet OEM Maintenance Instruction acceptance criteria are included in the Traction Motor Basic Overhaul unit price, except where explicitly excluded.
For bidding purposes, the Traction Motor Basic Overhaul shall be priced assuming that field coils are serviceable and do not require replacement or repair.
For bidding purposes, the Traction Motor Basic Overhaul shall be priced assuming the armature is serviceable and does not require rewind.
NOTE:
(a) The price shall be quoted in U.S. Dollars.
(b) No erasures or other handwritten changes may appear on the Bid Form.
(c) Attachment D - Bid Certification must be signed.
(d) Every item of the Bid Form must be completed or the Bid may be deemed non-responsive.
(e) The prices, without exception, shall be net, not subject to discount, and shall include all royalties and costs arising from patents, trademarks, and copyrights in any way involved in the work.
(f) Unless indicated otherwise, the Bidder’s TOTAL BID PRICE shall be inclusive of all costs and shall include full compensation for all taxes, fees, insurance, overhead and profit, labor, supervision, equipment, material, replacement parts, inspections, testing, documentation, transportation, etc. necessary to complete the work in conformance with the Contract and to the satisfaction of VRE. Extra charges will not be allowed.
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