Attachment D _ Requests for Approved Equals.pdf

This document is a Requests for Approved Equals Form for a city procurement process. The form allows potential vendors to submit alternative products for consideration as equal to those originally specified in a solicitation. Vendors must submit the form via email to the Procurement Specialist/Buyer by a specified deadline, which is listed in the solicitation documents. The form requires detailed information including vendor contact details, solicitation number, specific specification requirements, and proposed alternative product information. Vendors are required to attach relevant product literature demonstrating that their proposed product meets all solicitation requirements.

The form provides a structured process for vendors to request approval of alternative products, with the city retaining the right to approve or deny the request. The city is not obligated to review incomplete requests, emphasizing the importance of thorough documentation. The form includes sections for both vendor submission and city response, with checkboxes for approval status and a space for providing reasons for approval or denial. Vendors are explicitly instructed not to submit this form through DemandStar, highlighting a specific procedural requirement in the procurement process.