Attachment D - Facility Maintenance and Repair SOW 032326 (1).pdf

COMMONWEALTH OF KENTUCKY

DEPARTMENT OF MILITARY AFFAIRS

BLUEGRASS STATION

FACILITY MAINTENANCE AND REPAIR SERVICES

MASTER AGREEMENT – SCOPE OF WORK

1. PURPOSE

The Commonwealth of Kentucky (“Commonwealth”), Department of Military Affairs (DMA), Bluegrass Station (BGS), establishes this Master Agreement to obtain qualified and licensed Vendor support for on-call, as-needed facility maintenance, repair, replacement, and minor construction services at Bluegrass Station, Lexington, Kentucky.

Services performed under this Agreement shall support the safe operation, maintenance, and preservation of state-owned facilities and infrastructure.

This Agreement is non-exclusive and does not guarantee any minimum quantity of work.

2. SCOPE OF SERVICES

The Vendor shall provide all labor, supervision, materials, tools, equipment, transportation, permits, insurance, and technical expertise necessary to perform facility maintenance and repair services, including but not limited to the following:

A. Building and Structural Maintenance

• Carpentry installation, repair, and replacement

• Interior and exterior door repairs including frames, hardware, hinges, closers, and adjustments

• Window repairs and glazing (non-specialty systems)

• Interior wall repair including drywall, plaster, patching, and finishing

• Ceiling repair and installation (acoustical tile, grid systems, drywall ceilings)

• Minor masonry repair including block repair, mortar work, and concrete patching

• Installation of framing, blocking, and structural supports not requiring engineered design

ATTACHMENT D

• Seals and Structural Insulated Panels repairs

B. Exterior Maintenance

• Gutter and downspout preventative maintenance, installation and repair

• Fascia, soffit, and exterior trim repairs

• Exterior painting and surface preparation

• Minor roof repairs not impacting warranties or classified as capital replacement

• Exterior sealants, caulking, and weatherproofing

• Building envelope maintenance and minor water intrusion repairs

• Siding repairs

C. Mechanical and Utility Support (Non-Specialty)

• Light to moderate welding and metal fabrication

• Fabrication and installation of pipe supports, brackets, hangers, and mounts

• Equipment anchoring and structural mounting systems

• General mechanical repairs not requiring OEM-certified service providers

• Utility support tasks incidental to facility maintenance

D. Interior Finishes

• Interior and exterior painting services

• Flooring repair and replacement of tile, hardwood, LVT, LVP, and linoleum

• Surface preparation includes scraping, sanding, cleaning, and priming

• Application of protective coatings and industrial finishes where applicable

• Repair and restoration of finished surfaces following maintenance activities

• Interior Trim repair and replacement

E. General Maintenance Support

• Installation of signage, fixtures, and wall-mounted equipment

• Installation of safety barriers, bollards, guards, and protective systems

• Furniture and modular system repair or reconfiguration

• Minor non-structural demolition associated with maintenance work

• Temporary protective barriers, dust containment, and protection of occupied areas

• Site cleanup and debris removal associated with work performed

EXCLUSIONS

Unless specifically authorized in writing by Bluegrass Station, this Agreement does not include:

• Capital construction projects

• HVAC system replacement or major mechanical upgrades

• Fire alarm or life-safety system servicing

• Specialty OEM maintenance contracts

• Engineered construction requiring stamped design documents

• No International Building Code, Kentucky Building Code work that requires certified inspections

3. WORK AUTHORIZATION

All work performed under this Master Agreement shall be authorized through an approved Delivery Order issued by the Commonwealth.

No work shall begin without written authorization.

No work shall be performed requiring a certified inspection with written authorization

Unauthorized work shall be performed at the Vendor’s risk and may not be compensated.

4. PRICING STRUCTURE

A. Labor

Labor shall be billed using agreed-upon hourly rates established within the Master Agreement. Rates shall include:

• Supervision

• Overhead and profit

• Small tools and consumables

• Personal protective equipment (PPE)

B. Labor Rates

Vendors shall submit firm hourly labor rates for:

• Foreman

• Carpenter

• Painter

• Welder

• General Laborer

• Skilled Laborer

• Equipment (hourly or daily rate)

C. Equipment

Equipment usage shall be billed at approved hourly or daily rates and must be authorized prior to use.

D. Materials

• Materials shall be billed at actual documented cost.

• Supporting supplier invoices shall be provided upon request.

• Materials shall meet commercial, institutional, or industrial-grade standards, whichever is more stringent.

5. ESTIMATES AND APPROVAL

Prior to performance of work, the Vendor shall provide a written estimate identifying:

• Labor classifications and estimated hours

• Equipment requirements

• Material quantities and costs

• Anticipated lead times

Work may proceed only after Delivery Order approval.

6. PERFORMANCE REQUIREMENTS

The Vendor shall:

• Comply with all applicable federal, state, and local laws and codes

• Follow OSHA safety requirements and industry standards

• Perform work in a safe and professional manner

• Minimize disruption to facility operations and tenants

• Protect existing facilities, utilities, and equipment from damage

The Commonwealth reserves the right to inspect all work.

7. PERSONNEL REQUIREMENTS

• Vendor should provide qualified and properly trained personnel.

• One (1) authorized supervisor shall be present during active work.

• The Commonwealth may require removal of personnel deemed unsuitable or unqualified.

• Personnel under the influence of drugs or alcohol shall be immediately removed without compensation.

8. REQUIRED RESPONSE TIMES

Contractors shall respond to service calls within the following timeframes:

Priority Response Time Description

Critical Within 2 Hours Active damage occurring to critical property

Urgent Same Day Damage stopped but expected to recur during rainfall

Important Within 48 Hours Damage risk temporarily mitigated

Routine Within 2 Weeks Building envelope at risk only

Failure to meet response requirements may result in contractual remedies.

9. SECURITY REQUIREMENTS – BLUEGRASS STATION

Due to the sensitive operational environment at Bluegrass Station:

• Government-issued photo identification required.

• Personnel roster required prior to mobilization.

• Entry through Gate #1 – 5751 Briar Hill Road, Lexington, KY.

• Vehicles subject to inspection/search.

• Vehicle list required in advance for specific buildings

• Parking restrictions may require use of Lot A and carpooling.

• Off-Limits Areas: Identified restricted buildings and zones unless authorized.

• Photography is prohibited unless expressly approved.

• Work can be conducted during daylight hours, unless otherwise approved.

Failure to comply with security requirements may result in immediate removal from the installation.

10. INVOICING

Invoices shall:

• Reference the applicable Delivery Order number

• Itemize labor, equipment, and materials separately

• Include supporting documentation as required

Incomplete invoices may be rejected or returned for correction.

11. COMMONWEALTH RIGHTS

The Commonwealth reserves the right to:

• Inspect work performance and materials

• Modify work requirements as operational needs dictate

• Suspend or terminate work in accordance with contract terms

• Audit records related to services performed under this Agreement