Attachment D- Evaluation tool.doc

Department of Mental Health Request for Response for Camps for Department of Mental Health Referred Children Attachment D Evaluation Tool Ranking System

Non response.

The bidder did not respond to the question.

Unacceptable.

Bidder’s response demonstrates a minimum understanding of the requirements, but does not provide adequate detail or reflects more deficits than strengths.

Acceptable

Bidder’s response meets at least the minimum acceptable requirements. If a bidder has a DPH Order to Correct Violations and/or a Supported DCF Investigation to report in their statement of compliance, the bidder will be scored as a “2” and granted a conditional qualification status. In order for the bidder to be utilized by the Department off this MA, the bidder must first complete all activities on the corrective action plan given to them by the agency with whom they hold a Order to Correct or a Supported Investigation

Excellent.

The bidder’s response is complete and exceeds all requirements.

Presence of DPH camp license.

The review committee members may use sources of information other than the bidder’s written submission to evaluate proposed programs. Other sources of information may include oral presentations by bidders, written responses to questions posed by committee members, the bidder’s history and/or experience in providing services to families and/or children, the bidder’s past performance as a provider, a review of current programs operated by the bidder, client/ consumer satisfaction surveys, materials submitted for qualification purposes, quality assurance and /or licensing surveys, telephone interviews with designated organization staff, an on-site review of the applicant’s programs, a review of the bidder’s finances, discussions with relevant community members or providers, governmental agencies and other funding organizations. All scoring requires a written comment from the review team. Bidders must have an active current DPH Camp license, and have submitted a Statement of Compliance to be considered on the last two evaluation criteria.

Evaluation Form

RFR TITLE: Campership Services RFR Number ______________

Bidder__________________________ Reviewer____________________________ Camp: ________________________________

Date____________________________ Total Points Awarded_________________

EVALUATION CRITERIA

MAXIMUM POINTS

POINTS AWARDED

Bidder’s Bidder RFR submission package is complete as described in Subsection 5.2 (except SDP Form 1) (only 0 or 3)

Bidder has active, current DPH Camp license (only 0 or 3).

Bidder submits Statement of Compliance as required (presence of either a DPH Order to Correct Violations or a Supported DCF Investigation will result in a conditional qualification status that is dependent upon the bidder performing the activities in their corrective action plan) (0, 1, 2, 3).

Bidder capacity to serve DMH youth (0, 1, 2, 3).

Pricing Statement accurately reflects program costs; subcontracting, if applicable, and is competitively priced (0, 1, 2, 3).

Financial Requirements, including solvency & appropriate liability coverage, are met (0, 1, 2, 3).

SDP plan is submitted, and reflects a commitment to spend funds with minority/woman/veteran run vendors (only 0 or 2).

Total Maximum Points (20) / Points awarded

Passing Score (15)

OVERALL COMMENTS of Reviewer of RFR Submission: