Attachment D CDLE OPS Sample Invoice Format with instructions 2016.xls

This is a standardized invoice format instruction document issued by the Colorado Department of Labor and Employment (CDLE), Division of Oil and Public Safety (OPS), for the Petroleum Storage Tank Fund remediation program under RFP KATA-2016000249-P. The document establishes mandatory invoicing procedures for all cost reimbursement requests submitted to the OPS division. Invoices must be submitted on company letterhead and include specific header information such as client name, site details, Event ID number, Invoice number and date, page number, delivery order number, task order number, percent reduction, and work dates. The invoice structure requires that each cost line item be coded using three categorical systems: Phase of Work Codes (PWC), Activity Codes (AC), and Task or Labor Codes (TLC), with codes ranging across multiple phases including contaminated soil excavation, emergency response, groundwater removal, drilling and direct push operations, groundwater monitoring, report preparation, and remediation system installation and maintenance.

Only eligible costs will be considered for reimbursement from the Petroleum Storage Tank Fund. Contractors must not combine codes within any of the three categories on a single line item and must delete any invoice rows not being requested for reimbursement. When work is performed by subcontractors, the subcontractor's name and invoice number must be provided in the task description field. For labor coded at 5.4 and above, the individual's Listed Consultant number must be included if applicable. The invoice format includes detailed subtotal and markup columns organized by activity code and task group, culminating in a phase of work cost summary and grand total section, establishing a structured cost-tracking mechanism for petroleum storage tank remediation projects.