Attachment D Addendum 4.pdf

Attachment D Addendum No. 4

BIDDER SHALL CONFORM TO THE FOLLOWING CHANGES AS SAME SHALL

BECOME BINDING UPON THE CONTRACT TO BE ISSUED IN RESPONSE TO THIS

SOLICITATION.

Reason for change: To answer additional potential vendor questions.

Vendor Questions Commonwealth Response

WSH has set forth an 30-day termination clause without cause. We wanted to modify and add the our language to the responses of our bid.

According to Section (7) and Section (16). if we modify or want to change anything in the solicitation bid it will be considered non-responsive and our bid will not be considered. See below Section (7) and Section (16). Please clarify.

Do not include any redlined items or terms or conditions in bids. The Commonwealth of Kentucky shall not be bound by any part(s) of the bidder’s response to this solicitation that contains information, options, conditions, terms, or prices neither requested nor required in the solicitation. In the event of any conflicts between the specifications, terms and conditions indicated by the Commonwealth and those indicated by the contractor, those of the Commonwealth take precedence. All termination of contracts are in accordance with 200 KAR 5:312 and cannot be negotiated.

Please specify or clarify the Alternate Brands/Specification section. Bidders may bid brands they consider to be equal but must insert the information of the alternate brand. If equal products (in the bid there are no descriptions of most of the items, sizes etc.), so if a bidder is bidding the same, how do you want the "equal" items to be identified?

The solicitation is a request for services not products. This section is not applicable to this procurement and the bidder does not need to specify.

The start date is 10/15/26, would it be possible to have conversations as soon as the bid is awarded? There are a lot of details to work out in a new install and new linen will need to be ordered for each location. The current stated item amounts can be used, although knowing logistics and working through procedures normally requires more time than a week.

It will be expected that the awarded vendor will work with the user Agency on implementation prior to start of contract.

WSH responded 5-6 exchange carts per delivery but then noted daily usage. Delivery is M/W/F. How many exchange carts are needed for each delivery day 3 times a week M/W/F?

Are they saying that sometimes it is 5 or 6 or more depending on usage of linen so they are getting back what they send in linen. Some days, weeks it is more?

I am going to assume that what is on exchange carts are all the items that is requested in linen they want. Do you think they would care to send a picture of one of their exchange carts?

We’re used to stating daily deliveries as that’s what we currently have.

Quantity of carts needed per delivery is going to vary depending upon what the requirements are for any given delivery date.

We estimate 5-6 carts per delivery, depending upon usage. We may also find that the quantity per delivery is higher when we go to 3 deliveries per week instead of 5.

No picture provided of cart.

End of Addendum Tierra Johnson

Commonwealth Buyer

Attachment D Addendum No. 3

Reason for change: Agency response to questions to be posted Thursday, August 27, 2026 and extend bid closing date from August 25, 2026 at 1:30pm EST to Friday, September 4, 2026 at 1:30pm EST

End of Addendum

Attachment D Addendum No. 2

Reason for change: To answer potential vendor questions left off Addendum 1.

Vendor Questions Commonwealth Response

Please confirm whether a prime contractor may receive the five (5) experience points based on the years of laundry/linen experience of a proposed subcontractor that will perform the specialized laundry operations. If permitted, please identify the documentation required and how the years should be reported.

Subcontractors are not permitted for this contract. All experience must be from the prime vendor. Vendors with the highest number of years of experience as a provider of laundry and linen services will receive a maximum of five (5) points.

Vendors should provide documentation with their bid submission. Verification documentation may include such items as Articles of Incorporation, Secretary of State Registration, Certificate of Assumed Name filed with the County Clerk, Business or Financial Records showing proof of purchase of business/company.

Vendors not providing documentation with their bid submission will receive zero (0) points for this criteria and may be deemed non-responsive and ineligible for award.

Please confirm whether the proposed laundry subcontractor must be identified at bid submission and, if so, what subcontractor information/documents must be included.

Subcontractors are not permitted for this contract.

Please confirm where the required fixed flat percentage for loss is to be entered in the Procurement response and whether one loss percentage applies to all ten line items.

Percentage loss is not factored into the line-item bid.

Please confirm whether the bidder's per-item unit prices are expected to include all required carts, hampers, bags, stands, liners, initial inventory, emergency inventory, transportation, reporting, culture testing, and other required service costs, with no separate reimbursable charges.

All costs required to fulfil contract terms must be inclusive in pricing. There are no reimbursable costs.

Please confirm that the 95-point price calculation is based on each bidder's total evaluated weekly price using the estimated weekly quantities shown on pages 11-12, with the bidder entering a unit cost for each of the ten line items.

See Section 2- B Service Requirements: Usage is only an estimation and may vary depending on census along with other factors. The average estimated weekly usage is how the bidder shall bid to arrive at a cost per item. The bid price shall be evaluated on this usage.

Please clarify the expected contract start date or anticipated service commencement date so bidders can plan the one-week transition meeting and three-day transition inventory requirement.

Expected contract start date is 10/15/26.

Please confirm whether the prime contractor's required full-time authorized service representative may be based outside Hopkinsville provided the representative is dedicated to the account and can meet all required onsite/service obligations.

Service representative may be based outside Hopkinsville provided the representative is dedicated to the account and can meet all required onsite/service obligations.

Please confirm whether multiple subcontractors may be used for different portions of the work, provided the prime remains solely responsible for complete contract performance.

Subcontractors are not permitted for this contract.

Please confirm whether the independent laboratory culture report may be furnished by the laundry subcontractor directly to the prime contractor for inclusion in the prime's compliance records.

Facility expectations are that the contractor will provide information directly to the facility. Subcontractors are not permitted for this contract.

Please confirm whether proof of insurance is required with the bid submission or only prior to award, consistent with section 47.

Commonwealth requires proof of insurance prior to award.

What is the CED for current linen vendor?

10/14/2026

Is there a dock where linen is to be delivered? Or will the driver need a truck with a lift gate?

There is not a dock. Lift gate will be needed.

Does your outside soil area have an overhang or is it under cover?

Soiled linen is currently picked up from two separate buildings. One is WSNF building which does not have an overhang or cover. Soiled linen is not stored in this area but is taken out as needed for pickup. The other location is our laundry building where soiled linens are stored inside and moved to the truck at a garage door type entrance.

How does the driver gain access to the building?

Driver may enter through outside door to facility. Staff will be on hand.

Does WSH currently use exchange carts? If so how many are needed per delivery?

Yes. Average daily usage is 5-6 carts; however, usage can vary daily depending upon the quantities to be picked up/delivered.

Does WSH currently keep 2 pars of linen on site in separate area?

Yes. Items for WSH and WSNF are keep in separate areas within the same building.

Is this a mandate that the new linen vendor shall keep 7 operation (9) days of par linen plus one for customer?

Yes. We are a 24/7/365 facility.

Customer is requesting nylon linen bags for rental for soil correct? Would WSH consider plastic?

Plastic would be considered. Structure/material would need to be heavyweight/durable/reusable.

Does WSH have any implementation expectations? To clarify if there is an specific expectation of how they want the new installation to run outside of the new linen company keeping 3 days of par linen on site prior to install.

If that is the case, how will WSH, keep the current linen vendors linen separate from the new linen vendors to ensure it is not mixed? Does that mean that WSH wants to start utilizing the new linen vendors linen 3 days in advance of the new install?

Why do they feel it is necessary to keep 3 par of linen onsite prior to install?

It will be expected that the awarded vendor will work with the user Agency on implementation prior to start of contract.

Delivery time from 6:00AM-8:00 AM EST. Is that a deal breaker, that they will not accept linen at any other time?

See Section 2- B Service Requirements: All pickup and delivery of laundry shall take place between the hours of 6:00 a.m. and 8:00 a.m. Variances from these times will only be allowed with the prior approval of the facility.

Are you currently keeping an extra 2 par of linen on site for Emergency in a sperate area?

In accordance with See Section 2- A Equipment and Supplies: The contractor shall have the ability to store emergency supplies at site for up to two (2) days’ usage on special request in order to meet licensing and regulations and Joint Commission for accreditation of hospital organization’s standards.

End of Addendum