Attachment_C_-_Vehicle_Specifications.xlsx

Instructions

BID: 299-TBD-AA

Specifications for: Vehicles

These specifications are provided in accordance with the policies of the County of Orange, to obtain equipment suitable for the service demands of OC Waste & Recycling.

All installations shall be made in a neat and professional manner. All equipment furnished shall be of standard manufacture. All work and material furnished shall be subject to inspection and approval of OC Waste & Recycling/Operations Superintendent.

The manufacturer furnishing this equipment shall be experienced in the design and construction of such equipment and shall furnish evidence of having supplied similar equipment which has been in successful operation for a period of not less than one year.

This equipment and all its components shall be of the latest model and shall not have been used in demonstration or other service.

Where specifications for specific items are not included, manufacturer’s standard specifications are satisfactory or they are not applicable to this equipment.

All equipment and accessories shall be installed and comply with the requirements of applicable California Vehicle Codes and Federal Safety Regulations currently in force.

Quality, construction details, materials, performance characteristics and price quotations will be analyzed by competent County authorities and the equipment which, in their opinion, best serves the interest of the County will be purchased.

The County specifically reserves the right to reject any or all quotations. The County shall not be required to make a statement of reason for rejection.

It is desired that the manufacturer, in the selection of components to build these automobiles, will use materials and design practices that are the best available in the industry for the type of operating conditions to which the vehicles will be subjected. Engine, transmission, drive line differential, brake, suspension, wheel, tire and other component parts of the vehicles shall be so designed or selected to give maximum performance, service life and safety, and not merely meet the minimum requirements of this specification.

The term HEAVY-DUTY as applied shall exceed the usual quality or capacity supplied with standard production vehicles and shall be able to withstand unusual strain, exposure, temperature, wear, and use. If the manufacturer certifies that the components marked “HEAVY-DUTY” in the specifications are heavy-duty, this will be acceptable to the County. If any problems are encountered in the operation of the vehicle due to the heavy-duty components not satisfactorily performing, these problems are to be corrected and parts replaced at the manufacturer’s expense.

Also a detailed list of all “HEAVY-DUTY” items in this specification shall be provided, setting forth a description of the part of assembly used together with an explanation of why and how it is believed it meets the “HEAVY-DUTY” requirements of this specification. Along with each “HEAVY-DUTY” item listed shall be a description of the standard part normally used in the standard production model produced for public sale. Both lists shall include part number.

It is mandatory that the vehicles be completely assembled by manufacturer using factory engineered component, parts, and accessories. Modification or alteration of vehicles at the dealer level will NOT be acceptable.

Manufacturer shall submit with this quotation a detailed list of parts and assemblies used in the vehicles which differ from standard production models produced for public sale.

Prior to the award of a purchase order by the County, the manufacturer may be required to submit for test and evaluating a “demonstration” vehicle equal in all respects to the unit proposed to be furnished. Arrangements will be made by OC Waste & Recycling/Purchasing. The manufacturer submitting equipment for test and evaluation shall assume the entire responsibility for any/all damage that might occur to the vehicle and shall hold the County harmless for vehicle damages of any nature.

Deviations from these specifications which exceed specified dimensions, capacity, quality or performance, may be considered unless specific or maximum requirements are set, provided that the manufacturer submits full description and explanation of and justification for proposed deviation based on acceptable engineering practices.

No quotations will be considered which in any manner decrease the quality, or work performance of the equipment described in these specifications.

Instructions:

State in each of the blank spaces in the right column the information as to unit or equipment offered corresponding to the specification set forth in the left column.

No exceptions to or deviations from this specification will be considered unless each exception or deviation is specifically stated by the bidder as an exception with a detail statement completely defining the exception(s) attached to this bid. Vendor must also state any additional costs associated with the exception.

FAILURE TO COMPLETE ALL BLANK SPACES MAY INVALIDATE BID

Vehicle Specs

Units shall be registered to:

County of Orange 445 W Civic Center Dr Santa Ana, CA 92701

(Exempt fee license) Warranty Dealer shall state standard manufacturer warranty coverage. Manufacturer’s written warranty shall accompany the vehicles together with all the necessary information required by manufacturer provided on the warranty form.

The selling dealer will be required to handle all repair or replacement of parts that come within the factory warranty.

Send information to:

County of Orange 445 W. Civic Center Drive Santa Ana, CA 92701 Attn: Buyer

The manufacturer or vendor delivering equipment against this specification shall guarantee that minimum requirements are met. The County reserves the right to inspect the equipment within 30 days of receipt to verify specification requirements prior to acceptance. If any discrepancies are found within the vehicle during the five-day inspection period, the vendor shall be responsible for transporting the vehicle to and from a licensed repair facility to ensure all specifications are met.

Manufacturer’s standard warranty shall accompany the equipment, together with all the information required by manufacturer on warranty form.

If unit does not meet minimums specified, the manufacturer shall be required to make necessary corrections at their expense.

Unit shall include all necessary equipment and accessories properly installed, as required by applicable California Vehicle Code for operation on roads and highways day or night.

The selling dealer shall be qualified to provide all repair or replacement of parts that come within the standard factory warranty.

The seller dealer shall state the locations of available replacement parts and the normal time required for delivery of such parts.

Prior to delivery, new unit must be completely serviced in accordance with standard new vehicle “make ready” and the manufacturer’s recommendations.

Crankcase, transmission, differential, power steering and brake fluid shall be filled to manufacturer's recommendations

Headlights shall be properly aimed and adjusted.

Fuel tank shall be filled with manufacturer's recommended fuel.

Unit delivered to the Department shall contain a pre-delivery check sheet showing what operations have been performed on the unit and signed by the mechanic(s) or individual(s) who worked on the unit.

Vendor or manufacturer shall supply part number to cover any heavy-duty parts or parts peculiar to unit ordered at the time of delivery.

Delivery Deliver unit to:

County of Orange OC Public Works/OC Fleet Services 1102 E. Fruit Street Santa Ana, CA 92701 Frank Avalos (714) 955-0283 Please note vendor shall be required to notify contact referenced above five (5) working days prior to Delivery) Deliveries are not accepted on Mondays or Fridays