Attachment C - Study Checklist.xlsx
XLSX spreadsheet 10 KB Posted
- Solicitation number
- 36C10B22Q0037
About this file
This document includes an Excel spreadsheet checklist and a federal contract opportunity notice. The spreadsheet outlines tasks and responsibilities for recruiting study participants for the Department of Veterans Affairs Office of the Chief Technology Officer, including identifying criteria, developing outreach materials, screening and scheduling participants, obtaining consent, taking notes during sessions, and providing post-study documentation and payments within specified timeframes. The related federal contract opportunity is solicitation number 36C10B22Q0037 seeking user research recruitment services to support the VA OCTO. Interested offerors must send any communications or submissions to the four points of contact listed in the attached solicitation. The agency is the VA Technology Acquisition Center Austin. The response deadline is not provided.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C10B22Q0037 A0001_1.docx | DOCX document | |
| Attachment B - Recruiting Screener Questionnaire.docx | DOCX document | |
| Attachment A - VA Research Participation Consent.docx | DOCX document | |
| 36C10B22Q0037.docx | DOCX document | |
| 36C10B22Q0037_1.docx | DOCX document |
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Text version
Sheet1
| Office of the Chief Technology Officer Participant Recruitment Contract No: XXXXXXXX | |||
| Study Name | |||
| Check | Task | Due By | Action Owner |
| DSVA works with researcher to identify recruiting criteria, recruitment numbers, and test methodology (face-to-face or virtual) | prior to start of study | DSVA | |
| DSVA sends email introducing researcher & providing Contractor with name of study, recruiting requirements, and timeline. | 10-14 days prior to start of study | DSVA | |
| Determine notetaking needs, outreach needs (if different from normal) | prior to start of study | Contractor | |
| Develop outreach for participants, if different than normal | 1 week prior to start of study | Contractor | |
| Develop a study information sheet, if applicable | prior to start of study | Contractor | |
| Reach out to participants (email, phone, mail) | prior to start of study | Contractor | |
| Screen participants according to recruiting criteria | prior to start of study | Contractor | |
| Identify qualified participants | prior to start of study | Contractor | |
| Collect consent from participants | prior to start of study | Contractor | |
| Schedule participants | prior to start of study | Contractor | |
| If virtual, reserve times in virtual meeting software (e.g. Go To Meeting) | prior to start of study | Contractor | |
| Add sessions to shared recruiting calendar (Name of researcher, name of participant, study name, GoToMeeting account, GoTomeeting link for session) | prior to start of study, ongoing during study | Contractor | |
| Send invitation to researcher with relevant session details (Name of researcher, name of participant, study name, GoToMeeting account, GoTomeeting link for session) | prior to start of study, ongoing during study | Contractor | |
| Ensure participants are prepared for the test session | prior to start of session | Contractor | |
| Provide initial test session schedule and signed participant agreement forms | 1 day prior to start of sessions | Contractor | |
| Remind and confirm attendees (reminder calls, emails) | prior to start of session | Contractor | |
| Reschedule participants who no-showed and/or find replacements | during study | Contractor | |
| For studies that require it, login during sessions and take notes | during study | Contractor | |
| Confirm with researcher & DSVA that recruiting needs are met for the study | after final scheduled participant | contractor | |
| Provide final test session schedule and demographics | minimum 3 days post study | Contractor | |
| Provide completed checklist | Within 1 week of study end | Contractor | |
| Send a note of appreciation to study participants | Within 5 days of end of study | Contractor | |
| Send honorarium to study participants | Within 5 days of end of study | Contractor | |
| For studies that require it, send note files to DSVA | Within 3 days of end of study | Contractor | |
| Send confirmation that participants have been paid to COR and DSVA SME | Within 1 week of study end | Contractor | |
| Send copies of participant agreements | Within 1 week of study end | contractor |
File details come from the government source that posted it. Updated .