Attachment C Statement of Work .pdf

Statement of Work

Urgent COVID 19 need for Prefabricated Demountable Walls for the Emergency Department

Requirement

09 September 2020

Northern AZ VA Health Care System

VA-20-00094020

649-4-6040-0091

OBJECTIVE

The objective is to procure and install a prefabricated Demountable Wall System, and all equipment and accessories essential to completing the requirement allowing Northern AZ NAVAHCS the ability to provide a waiting area for patients with COVID 19 symptoms separate from regular patients, to better, faster, quicker, and most importantly safer for visitors, patient, and staff populations. This is an URGENT requirement due to the rise of active COVID 19 cases at NAVAHCS.

BACKGROUND

Providing this demountable wall system is critical for the Emergency Department (ED) that is open 24 hours and currently uses a plastic infection control wall system that continues to collapse. The ED is in desperate need for a more permanent solution for the near future as they accept more and more patients exhibiting flu and COVID 19 symptoms. Failure to meet this requirement could lead to spreading germs in a highly trafficked critical healthcare setting.

The goal of this acquisition is to provide the appropriate & safe environment necessary to assist patients and visitors with their medical needs in this Emergency Department at the Northern Arizona VA Healthcare System in Prescott AZ.

SCOPE

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity to complete the installation of the prefabricated demountable wall system. This project includes Waiting Rm 102A, Large Exam 122, Exam Rms 125-128. Contractor shall provide equipment and perform work in strict accordance with the Specifications, Statement of Work, schedule, and all other supporting documents required for this contract. Requirements are for the

Emergency Department Building 160 located at the Northern Arizona VA Health Care System located at 500 N Highway 89, Prescott, AZ 86313.

CONTRACTOR SPECIFICATION REQUIREMENTS

1. Design Documents:

Contractor shall furnish all labor, equipment, certification, supervision, and materials necessary to perform all operations in connections with this order. Contractor shall perform work in strict accordance with the General Specifications, Statement of Work, schedule, and all other supporting documents for this contract to include, but not limited to the following documents:

2. Conformance Standards:

All design and construction accomplished pursuant to this contract shall comply with the latest edition of the following documents unless the contractor is directed otherwise by the Contracting Officer. Any exceptions must be approved in writing by the Contracting Officer prior to construction startup.

Pertinent VA Criteria which can be downloaded from the Internet at http://www.cfm.va.gov/TIL including but not limited to:

a. VA Design Manuals

b. VA CADD Standards

c. NFPA 99, Health Care Facilities

d. Accessibility Standards (ADAAG, ABAAS, Barrier Free Design Guide)

e. AIA Guidelines for Construction and Equipment of Hospital and Medical Facilities

f. International Building Codes

g. State and Local codes and guidelines (as applicable)

EQUIPMENT SPECIFICATIONS

Description: Brand name of equal to “Trendway, Volo Wall” prefabricated demountable wall system Salient Characteristics:

All new prefabricated walls are shown 3 locations on the attached plan (see revision clouds) Total LF: 125 Existing Product On-Site: No General Ceiling Height: 108” Waiting Room Ceiling Height: 118” Ceiling Crown: Reveal Aluminum Trim: EC-Satin Etch (prem.)

Base Type: All Aluminum Solid Tile Type: Inserts Surface Material 1: Vinyl Surface Material 2: Vinyl Glass Type 1: ¼” clear tempered Glass Type 2: none Power-Data: none Door Motion: Slide & Swing Door Type: Mixed Door Finish: none

Hardware: Mixed Hardware Locks: All Locks Grid Clips: No

Parts

1. Qty 26 Volo; Horizontal Aluminum Base for 2 in Base Frame, 108 in length Premium Anodized Trim Colors Satin Etch

2. Qty 12 Volo; Connector Horizontal Reveal Crown 144"L Premium Anodized Trim Colors Satin Etch

3. Qty 3 Volo; Connector Modular 3 Way Spacer; 108" High - Hardwired Elect Only No Punchout Premium Anodized Trim Colors Satin Etch

4. Qty 3 Volo; Connector Modular 90 Corner; 108" High Premium Anodized Trim Colors Satin Etch Aluminum Base

5. Qty 9 Volo; Connector Wall Start Adjustable; 108" High 108 inches none Without Wood Blocking Premium Anodized Trim Colors Satin Etch

6. Qty 4 Volo; 48w Aluminum Sliding Door Section, 40 7/8" clear opening, Full Height, 108" High; Right hand Aluminum Base 2" vert. stiles 2" top rail 4" bott rail 18" Post Pull (12"c-c) w/Lock (non-SFIC) Premium Anodized Trim Colors Satin Etch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Soft Close Premium Anodized Trim Colors Satin Etch

7. Qty 1 29 1/2in wide Volo;Mono Full Glass Pnl 2" base;108 or Less High; Reveal Crown 1/4" Glazing 108 inches none Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only)

~Satin Etch

8. Qty 1 31 1/4in wide Volo;Mono Full Glass Pnl 2" base;108 or Less High; Reveal Crown 1/4" Glazing 108 inches none Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

9. Qty 2 31 3/8in wide Volo;Mono Full Glass Pnl 2" base;108 or Less High; Reveal Crown 1/4" Glazing 108 inches none Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

10. Qty 4 42in wide Volo;Mono Full Glass Pnl 2" base;108 or Less High; Reveal Crown 1/4" Glazing 108 inches none Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

11. Qty 1 27 5/8in wide Volo;Mono Full Vinyl Insert Pnl 2” base;108 or Less High; Reveal Crown 108 inches none Textured Vinyl Colors Textured Designer White Textured Vinyl Colors Side 2 Textured Designer White Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

12. Qty 1 34 5/8in wide Volo;Mono Full Vinyl Insert Pnl 2” base;108 or Less High; Reveal Crown 108 inches none Textured Vinyl Colors Textured Designer White Textured Vinyl Colors Side 2 Textured Designer White Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

13. Qty 1 36 7/8in wide Volo;Mono Full Vinyl Insert Pnl 2” base;108 or Less High; Reveal Crown 108 inches none Textured Vinyl Colors Textured Designer White Textured Vinyl Colors Side 2 Textured Designer White Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

14. Qty 2 41 1/8in wide Volo;Mono Full Vinyl Insert Pnl 2" base;108 or Less High; Reveal Crown 108 inches none Textured Vinyl Colors Textured Designer White Textured Vinyl Colors Side 2 Textured Designer White Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

15. Qty 8 42in wide Volo;Mono Full Vinyl Insert Pnl 2” base;108 or Less High; Reveal Crown 108 inches none Textured Vinyl Colors Textured Designer White Textured Vinyl Colors Side 2 Textured Designer White Premium Anodized Trim Colors Satin Etch

~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch

16. Qty 1 39” LH Swing Volo; Swing Door Panel, LH, 2" Base, Partial Height, 39" wide x 108" High for 7H door Lock w/Random Key Premium Anodized Trim Colors Satin Etch

17. Qty 1 Volo; 39w Aluminum Swing Door, Partial Height, 7ft swing; Left Hand 4" vert. stiles, 4" top rail, 4" bott. rail Lever Lockset (non-SFIC) Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Premium Anodized Trim Colors Satin Etch Position: A1

TTAFF: 84

18. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 39w x 20h 39 inches none Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Position: A2

19. Qty 1 22” Panel 1 Volo;Variable Pnl 2" base; 24" wide x 99" High; Reveal Crown 22 inches plus 1/2 Inch No Carpet Teeth Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch Width: 22.5000

20. Qty 1 Volo; Fixed Insert, Vinyl 24w x 93h 22 inches plus 1/2 Inch Textured Vinyl Colors Textured Designer White Width: 22.5000 Position: A1

21. Qty 1 Volo; Fixed Insert, Vinyl 24w x 93h 22 inches plus 1/2 Inch Textured Vinyl Colors Textured Designer White Width: 22.5000 Position: B1

22. Qty 1 15” Panel 2 Volo;Variable Pnl 2" base; 18" wide x 99" High; Reveal Crown 15 inches plus 3/4 Inch No Carpet Teeth Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch Width: 15.7500

23. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 18w x 93h 15 inches plus 3/4 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 15.7500 Position: A1

24. Qty 1 19” Panel 3 19.625 Volo;Door Height Pnl 2" base; 24" wide x 108" High; Reveal Crown for 7H door 19 inches plus 5/8 Inch No Carpet Teeth Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch Width: 19.6250

25. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 24w x 82h 19 inches plus 5/8 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 19.6250 Position: A1

TTAFF: 86

26. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 24w x 20h 19 inches plus 5/8 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 19.6250 Position: A2

27. Qty 3 37” Panel 3 37.375 Volo;Door Height Pnl 2" base; 42" wide x 108" High; Reveal Crown for 7H door 37 inches plus 3/8 Inch No Carpet Teeth Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch Width: 37.3750

28. Qty 3 Volo; Frame Filler, Glass, 1/4" glazing 42w x 82h 37 inches plus 3/8 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 37.3750 Position: A1

TTAFF: 86

29. Qty 3 Volo; Frame Filler, Glass, 1/4" glazing 42w x 20h 37 inches plus 3/8 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 37.3750 Position: A2

30. 39” Panel 3 39.5 Volo;Door Height Pnl 2" base; 42" wide x 108" High; Reveal Crown for 7H door 39 inches plus 1/2 Inch No Carpet Teeth Premium Anodized Trim Colors Satin Etch ~Aluminum Base ~Premium Anodized Trim Colors (for rendering only) ~Satin Etch Width: 39.5000

31. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 42w x 82h 39 inches plus 1/2 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing Clear Tempered Glass Width: 39.5000 Position: A1

TTAFF: 86

32. Qty 1 Volo; Frame Filler, Glass, 1/4" glazing 42w x 20h 39 inches plus 1/2 Inch Glazing 1 Clear Tempered 1/4" (6MM) Glazing

Clear Tempered Glass Width: 39.5000 Position: A2

DRAWINGS

See attached

TASK SPECIFICATIONS

Work shall be performed within the PT Rehabilitation Department located in Building 162 at the Northern Arizona VA Health Care System located at 500 N Highway 89, Prescott, AZ 86313. The contractor is responsible for all travel-related costs associated with any on-site VA facility assembly/installation visit.

Contractor shall perform the following:

1. Performance Requirements

a. Coordinate and provide project management of all products and services to manage, design, order, ship, deliver and install the new prefabricated demountable wall system from the manufacturer until final acceptance by Elizabeth Hughson, Interior Design Ph (928)776-5495

b. Only include products specified within the Statement of Work

c. Prepare and provide as built furniture drawings in PDF and AutoCAD.

d. Prepare and provide 3D renderings of each area

e. Provide maintenance manuals for all products specified.

2. Kick Off Meeting

a. The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at Northern Arizona VA HealthCare System at 500 N US Hwy 89 Prescott, AZ.

Time and date will be determined by VA Point of Contact. Elizabeth Hughson, Interior Designer

3. Design Contract Tasks/Requirements

a. The contractor shall attend a minimum of three (3) in-person meetings at the Northern Arizona VA

HealthCare System at 500 N US Hwy 89 Prescott, AZ. Time and date will be determined by VA Point of Contact. Interior Designer to review final award with VA Interior Designer and End Users and to make necessary revisions.

I. During first meeting the contractor shall provide the Interior Designer with the Auto-Cad drawings to 1/8” scale drawings showing layouts of awarded product.

b. The contractor shall allow for three (3) revisions per line item included in design services including updating Auto-Cad Drawings and PDFs as request by VA Interior Designer.

c. The contractor shall be responsible for taking and applying accurate field measurements to ordered product for verification of correct sizing.

I. Auto-Cad drawings may not be accurate finished dimensions and may not be used in place of field measurements.

II. The Vendor shall be liable for any incorrect field measurements leading to incorrect product order.

d. The contractor shall be responsible for providing all sample materials for awarded product (2-Day

Delivery) as requested by VA Interior Designer.

e. The product must not be placed into production without clearance from the VA COR.

f. The contractor shall provide final, clean 1/8” scaled drawings of product layout for sign-off prior to scheduling manufacturing.

g. The contractor shall track manufacturing schedule and notify VA Interior Designer with updates of estimated completion date by email.

h. The contractor shall attend a post-installation meeting to assess, address, and document any punch-list items and shall submit to the VA Interior Designer a remediation plan within 5 business days.

i. The contractor shall provide 30 days free storage.

4. General Communication/Reporting

a. Acknowledge receipt by written letter of the scheduled delivery, assembly, and installation of the equipment.

b. Provide findings via written letter within 30 days from the date of the on-site installation visit. The findings shall be sent via written letter to the respective VA health care facilities administrator, resident program director, and clinical manager.

c. Provide written notification of any action regarding software program upgrades status to the respective VA health care facilities administrator and other appropriate staff regarding equipment.

d. Provide a copy of assembly/ installation report to the designated Contracting Officer Representative

(COR).

e. Provide a copy of the standard factory warranty for the equipment to the designated Contracting

Officer Representative (COR).

GOVERNMENT FURNISHED EQUIPMENT

Government responsibilities are limited to providing on-site office space that will accommodate the assembly, installation team during their visit. This includes office space, access to phones, needed to complete the installation visit.

SECURITY REQUIREMENTS

Assembly and installation team from vendor may only have on-site access to Northern Arizona VA Health

Care System PT Rehabilitation Department. During assembly and installation, the contractor shall be escorted by a VA employee at all times to ensure there is no exposure to VA sensitive information. The contractor will need to take information awareness training to come on site to install.

DELIVERY INFORMATION

Customer shall also inspect items after installation, monitor contractor performance, and certify the work was done in accordance with the SOW. Delivery date of October 30, 2020

PERIOD OF PERFORMANCE

The period of performance will be 60 days from contract award however NAVAHCS may be constrained by activation delays so performance will be worked out with the COR or POC (Elizabeth Hughson).

HOURS OF WORK:

Northern Arizona NAVAHCS 7:30 AM – 4:00 PM

** Excluding National holidays.

NATIONAL HOLIDAYS:

New Year’s Day January 01

Martin Luther King’s Birthday Third Monday in January

President’s Day Third Monday in February

Memorial Day Last Monday in May

Independence Day July 04

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day November 11

Thanksgiving Day Fourth Thursday in November

Christmas Day December 25

If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

OVERTIME & HOLIDAY PAY: Any overtime and/or holiday pay that may be entitled to the Contractor’s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government.

Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for “availability” or “on-call” services unless otherwise provided herein.

CONTRACTOR PERSONNEL

The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population.

Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC).

1. BADGE: Contractor shall obtain a “Contractor I.D Badge” from the VA Police. All Contractor personnel are required to wear I.D Badge during the entire time on VA facility. The I.D Badge MUST have an identification picture and shall state the name of the individual and the company represented.

2. PARKING: It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations.

DELIVERY TO:

NAVAHCS

500 Highway 89 N Prescott, AZ 86313 Warehouse, Bldg 20 Attn: Elizabeth Hughson

POC:

Elizabeth Hughson, 928-776-5495, Elizabeth.Hughson@va.gov mailto:Elizabeth.Hughson@va.gov