Attachment C- SOW Rental and Pumping Services BDF.pdf

Statement of Work Latrine Vault and Portable Rental and Pumping Service

Front Country Ranger District Lytle Creek, California

The USDA Forest Service, San Bernardino National Forest, has a need for portable restroom rental and servicing at various locations throughout the Front Country Ranger District. The vaults, septic tank and portable toilets are listed in Appendix A – Location Map.

See the Schedule of Items for corresponding map numbers and other pertinent details related to this need.

Contract Provisions:

The Contractor shall furnish all equipment, supplies, water, chemicals, incidentals, transportation, labor, and supervision necessary to pump, wash down, inspect, clean, and disinfect toilet buildings (interiors and exteriors), and legally haul and dispose of effluents at an approved wastewater treatment facility and debris in accordance with State and Federal regulations and the contract specifications contained herein. Sites are accessible by a variety of road types including paved, chip-sealed, gravel and dirt. The majority of services are expected to be ordered during warm seasoned months. There may be times or locations that require services be provided in wintry conditions. This would be on an emergency basis. For these situations, the Contractor will need to have service vehicles that can travel on snow and/or ice-covered roads. Tire chains may also be needed and/or required by California Highway Patrol during these periods.

Contractor shall have one or more individuals on-site who are capable of effective communicating in the English language.

Contractor will invoice timely after services have been completed and will provide prompt payments to any subcontractors.

Portable Toilet Servicing:

Portable toilet servicing shall follow these standard procedures:

• All holding tanks for waste products in the portable toilet units shall be completely emptied and all waste removed. Tanks shall be thoroughly cleaned and disinfected with an approved disinfectant.

• Holding tank shall be recharged with clean water and biodegradable (earth-friendly) deodorizer solution. which shall be mixed in sufficient quantities to provide odorless operation during usage.

• Water holding tank shall be emptied and the clean water storage tanks for portable toilet units shall be cleaned as necessary to prevent algae and mold growth and refilled to capacity with potable water.

• Wastepaper receptacles shall be emptied and cleaned.

• The inside of all units shall be thoroughly washed, scrubbed. brushed, rinsed, and wiped dry. This operation shall include the top and bottoms of seats and seat covers, all walls. floors. doors. tops of all tanks. all grab bars and sinks if provided in the unit. No disinfectant, water or other liquids shall be left on any touchable surface.

• The outside of the units shall be scrubbed or hosed down and wiped clean.

• Interior will be sprayed with a biodegradable (earth-friendly) deodorizer.

• Hand sanitizer/soap and paper towels will be replenished and restocked.

• Re-stock toilet paper. There must be a minimum of two (2) 1/2 rolls at the time toilets are to be serviced.

• Each unit shall be available for immediate use after each pumping and final cleanup. Contractor shall not leave the location until servicing is completed. While performing servicing activities, the Contractor shall make note of any readily observable damage or deterioration with the condition of the portable toilet unit and report those back to the COR. This includes, but is not limited to:

o damaged/deterioration of the exterior (example, cracks in walls, door hinges and locks, etc.).

o Damaged or missing interior parts and fixtures (example, toilet paper holder, toilet seat, hand sanitizer dispenser, door locking mechanism, etc.).

o Spills – of any kind, waste or chemical will be cleaned immediately at the expense of the Contractor. There shall be no trace of toilet chemicals on or around the area of the portable toilets.

PROJECT LOCATIONS

Attachment A: Location Map 1 and Attachment B: Location Map 2 provides corresponding map number for site locations.

ESTIMATED START DATE

Project expected to start on or about April 1, 2024.

PERIOD OF PERFORMANCE

Base Year: April 1, 2024– March 31. 2025 Option Year 1: April 1, 2025– March 31. 2026 Option Year 2: April 1, 2026– March 31. 2027 Option Year 3: April 1, 2027– March 31. 2028

SAFETY

Contractor shall require employees to work within proper safety standards, practices and wear proper safety equipment required for each specific job, including appropriate safety equipment and protocols based on industry standards.

GOVERNMENT PREMISES

The Contractor shall comply with the regulations governing the operation of premises which are occupied and shall perform this agreement in such a manner as not to interrupt or interfere with the conduct of Government business.

USE OF BIO-BASED PRODUCTS

The contractor must comply with section 9002 of the Farm Security and Rural Investment Act of 2002 (FSRIA), Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” and the Federal Acquisition Regulation to provide bio-based products. The Contractor shall utilize products and materials made from bio-based materials (e.g., bio-based greases, hydraulic fluids, and absorbents) to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the COR.

The following is a list of products that may be used in this contract for toilet pumping services for which bio-based products are available. The list is not all inclusive. It is desirable that vendors be able to supply the greatest number of bio-based products listed meeting the health and environmental specification.

Citrus Deodorizer Disinfectant Bio-based products that are designated for preferred procurement under USDA’s Bio Preferred program must meet the required minimum bio-based content as stated in the USDA Final Rule available at www.biopreffered.gov. The Contractor should provide date for their bio-based products such as bio-based content. In addition to the bio-based products designated by the USDA in the Bio Preferred Program, the Contractor is encouraged to use other bio-based products. The Contractor shall submit with the initial quote a complete list of bio-based products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirement of the contract. Additionally, the successful Contractor(s) on each anniversary date of the contract shall compile a complete list of bio-based products, including the information above, purchased to carry out the contract requirements. The Contractor shall list volume to be used and total cost for each individual product. This information will be used for reporting purposes.

The Contractor shall comply with the provision at FAR 52.233-1 Bio-based Product Certification.

The Contractor shall comply with the clause at FAR 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

LANDSCAPE PRESERVATION

The Contractor shall confine operations to within the clearing limits or other areas designated in contract documents. Operation shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments. (Lakes, reservoirs, etc.). Pollutants such as fuels, lubricants, bitumen, raw sewage, and other harmful materials shall not be discharged into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Wash water or wastewater from sewage operations shall not be allowed to enter live streams.

POINTS OF CONTACT

Lee Beyer, Contracting Officer’s Representative Lee.beyer@usda.gov

Description and Location

Site Name Map # Latitude Longitude Type Quantity Estimated Frequency of Service

BONITA FALLS PARKING

34.23669 -117.49668

ACC PORTA-

POTTIES 2 2 times a week

GREEN MOUNTAIN/

Hidden Acres PARKING

34.23508 -117.49396

POTTIES 2 2 times a week

GREEN MOUNTAIN/

Hidden Acres Trail Head

34.23508 -117.49396

POTTIES 2 2 times a week

INTAKE PARKING

34.26499 -117.48584

POTTIES 2 2 times a week mailto:Lee.beyer@usda.gov

Front Country Ranger District Rental/ Portable Toilet Inventory- Lytle Creek Locations

Description of Site Location # of Portable Toilets

Service Frequency

High Frequency Months (May - September) ONLY Bonita Fall TH 2 4 times a week Hidden Acres TH 2 4 times a week Hidden Acres Parking 2 4 times a week Intake Parking 2 4 times a week

Medium Frequency Months (October- April) ONLY Bonita Fall TH 2 2 times a week Hidden Acres TH 2 2 times a week Hidden Acres Parking 2 2 times a week Intake Parking 2 2 times a week