Attachment_C_References_Template.docx

This is a References Template attachment for the County of San Mateo's Request for Proposals (RFP ISD-20251905) for Drupal Content Management System support, maintenance, and development services. Proposers must submit at least three references from successfully completed projects of similar nature, including the organization name, contact person's name, phone number, and current email address for an individual responsible for managing and accepting the work. If a proposer intends to use implementation or delivery partners as subcontractors, at least three references must also be provided for each such partner. The proposal submission deadline is May 23, 2025, at 1:00 PM PST, with a non-mandatory pre-proposal meeting scheduled for May 7, 2025, and a question deadline of May 9, 2025. Tentative interviews and demonstrations are scheduled for the week of June 16, 2025. The contract has a total value of $1,000,000 with an initial 36-month duration and an optional 24-month renewal period.

The County emphasizes that all work must be performed without subcontractors, requiring comprehensive documentation of technical capabilities and past performance. Minimum qualifications for proposers include five years of experience supporting government customers in production environments and completion of at least three successful government agency implementations within the last five years. Proposers must be registered and active on sam.gov and cannot be barred from public contracting. Mandatory insurance requirements include $1,000,000 for general and motor vehicle liability, $1,000,000 for professional liability, and $5,000,000 for cyber liability. The evaluation process allocates 40% to technical proposal methodology, 35% to experience and organizational capacity, and 25% to pricing. The RFP does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises.