Attachment C NW CBOC IT Installation - SOW.pdf

STATEMENT OF WORK (SOW)

NW CBOC Audio Video (A/V) Systems

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1. Requirement: A/V System installation for NW CBOC.

2. Background. As part of the NW CBOC project, the Southern Arizona VA Health

Care System (SAVAHCS) has a requirement for the purchase and installation of

Audio/Video equipment (A/V), Vtel equipment, and required infrastructure in two staff meeting rooms and two patient education rooms.

NOTE: all rooms will have the same equipment and connections. The requirements and quantities in 5.3 Task 3 apply to each room.

3. Scope. The Contractor will provide all necessary parts, equipment, tools, labor, and other required resources to install an integrated A/V system and Vtel system in four locations within the NW CBOC located at 3920 W. Linda Vista Blvd Tucson AZ, 85742.

The A/V systems will need to be Teams. The Contractor will install all equipment and infrastructure in accordance with (IAW) industry standards, unless superseded by local policy. All wiring infrastructure will be routed inside the wall or ceiling. All wiring entry and exit points on the wall(s) will be properly covered with a faceplate color matched with existing in the rooms. Any wiring that is required to be routed above the ceiling will be placed in a cable tray if available. If no cable tray is available, wiring must be routed and secured in a such manner that it is not in contact with the ceiling grid, any electrical conduits, or sprinkler system piping. Wire bundles, both in the ceiling and in the furniture, will be secured/bundled with double sided Velcro. Zip ties will not be used.

Any above ceiling junction boxes will have a cover plate. See 8.1.2 for specific

Contractor certification requirements; proof of certification required.

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4. Specific Tasks.

4.1 Task 1: Check-in. Before doing any work, the Contractor will check-in with

Biomedical Engineering/ Electronics Technician Section every day they are on-site.

4.1.1 Subtask 1- Assigning a person of contact. There will be a person of contact

(COR &/or ET) from Biomedical Engineering to oversee the work accomplished.

4.1.2 Subtask 2-Filling out the log book. The Contractor will fill out a log provided by Biomedical Engineering that states: the contractor’s credentials, the nature of the visit, and the timeframe of the visit. The Contractor will receive a SAVAHCS contractor’s badge when they check-in and will return the badge when they check-out. The Contractor must fill out the logbook everyday even if his/her badge is good for multiple days (five

(5) days max).

4.2 Task 2: Check-Out. The Contractor will return their SAVAHCS contractor’s badge upon checking out before they leave the site. If the Contractor returns his/her badge outside of normal duty hours, the Contractor is to leave it in the Biomedical Engineering drop box. Normal duty hours are defined as Monday-Thursday, 0800-1630, excluding federal holidays.

Deliverables: Contractor’s badge

4.3 Task 3: The Contractor shall provide the labor, materials, and tools needed to install the following in two Staff Meeting Rooms & two Patient Education Rooms:

4.3.1 Subtask 1- Audio/Video Equipment.

4.3.1.1 One (1) each 55” Samsung UHD TV UN55TU8000 or similar with inputs from the Home Theater A/V Receiver and, if needed, the Cisco Vtel system. Monitor will be mounted on the wall. TV mount to be supplied by the Contractor.

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4.3.1.2 One (1) each Samsung BD-J6300/ZA or similar Blu-Ray player with output connected to the Home Theater A/V Receiver.

4.3.1.3 One (1) each Sony Home Theater AV Receiver ASONSTRDH590K1-FBA or similar home theater AV receiver with video output connected to 55” TV and audio outputs to the two ceiling mounted speakers. Inputs to the receiver will be PC, DVD, and if able Cisco Vtel.

4.3.1.4 Two (2) each C2G 2x2 Drop-in 8 ohm ceiling speakers or similar and wiring will be install in a manner that best provides audio coverage for the entire space. And will be connected to the home theater AV receiver.

4.3.1.5 One (1) each ceiling microphone and wiring will be installed in a manner that allows all audience members to participate in all Teams & Vtel calls. The microphone for Teams will be connected directly to the PC.

4.3.2 Subtask 2- Vtel Equipment.

4.3.2.1 Once (1) each Cisco Room Kit Mini with Touch 10 Panel. The Cisco Room

Kit Mini video output will be connected to the 55” TV. The Cisco Room Kit Mini will have audio and video inputs from the PC.

4.4 Task 4: The Contractor shall comply with all the following:

4.4.1 Subtask 1. ANSI/EIA/TIA 568-B (Commercial Building Telecommunications

Standard)

4.4.2 Subtask 2. ANSI/EIA/TIA 569-A (Commercial Building Standards for

Telecommunications Pathways and Spaces)

4.4.3 Subtask 3. ANSI/EIA/TIA 606-A (Administration Standard for the

Telecommunications Infrastructure of Commercial Buildings)

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4.4.4 Subtask 4. ANSI/EIA/TIA-607 (Grounding and Bonding Requirements for

Telecommunications in commercial Buildings)

5. Performance Monitoring

5.1 A Biomedical Engineering Department Electronics Technician (ET) will monitor all aspects of the Contractor’s work. An initial inventory of equipment will be performed to ensure the equipment required matches the equipment received. Once on the worksite, the ET will ensure all VA safety and cleanliness requirements are met. In process inspections will also be conducted to ensure that the contract requirements are being met.

Following the installation of all equipment an operational check of the systems will be performed.

6. Security Requirements

6.1 The area of work is not in a security-sensitive location.

7. Government-Furnished Equipment (GFE)/Government-Furnished Information

(GFI).

7.1 IT will provide a PC for each location. Model number, Serial Number, or EE# will not be known until the equipment is installed by IT.

7.2 Interior Design will order the credenza where the equipment will be installed.

8. Other Pertinent Information or Special Considerations.

8.1 Crestron equipment must be used. This facility moving to a standardized conference room system using Crestron equipment controlled by Crestron Fusion software.

8.1.2 Certification requirements (proof of certification required).

8.1.2.1 Crestron Certified Programmer (minimum)

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8.1.2.2 Crestron Master Programmer (preferred)

8.2 All cables will be labeled to annotate device connection.

8.3 Identification of Potential Conflicts of Interest (COI).

8.3.1 There is no known. conflict of interest

8.4 Packaging, Packing and Shipping Instructions.

8.4.1 Equipment required for this project will be delivered to Bldg. 14 Warehouse and then stored in Bldg. 16 until the work begins.

8.5 Inspection and Acceptance Criteria.

8.5.1 Prior to certification a final walk through will be performed by a Biomedical

Engineering Supervisor, ET, and the contractor. During this walk through all equipment will be inspected and a system operational check will be completed.

8.5.2 All programming and codes used to program the Crestron Equipment will be given to the ET section prior to the final inspection.

8.6 A pre-bid walk through shall be performed.

9. Risk Control

10.1 OSHA 29 CFR 1926 and 1910 standards will be followed.

10. Place of Performance.

10.1 All work will be performed at the Southern Arizona Northwest CBOC located at

3920 W. Linda Vista Blvd Tucson AZ, 85742.

11. Period of Performance.

11.1 Award date, start date, and estimated completion date TBD.

12. Delivery Schedule.

https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=Construction https://www.osha.gov/pls/oshaweb/owasrch.search_form?p_doc_type=STANDARDS&p_toc_level=1&p_keyvalue=1910

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SOW

Task

Deliverable Title Format Number

Calendar Days After CO Start

1 Hospital Design A003/DI-MGMT- 80347

Standard Distribution*

Draft - 15 Final - 30

2 Proof of Crestron Certification. Crestron Certificate 10

3 Programming Code DVD or USB Device

Once Programming is completed.

* Standard Distribution: 1 copy of the transmittal letter without the deliverable to the Contracting Officer shall be:

Emailed.