Attachment C - NDU Bldg 59_Original Doc Spec Sub Vol 1.pdf

US Army Corps of Engineers Baltimore District

SPECIFICATIONS

BLDG 59 HVAC UPGRADES

and RENOVATION

Volume 1

National Defense University

FT. MCNAIR, WASHINGTON, DC.

REQUEST FOR PROPOSAL

CONTRACT NO.:

DATE April 2022

This Page Intentionally Left Blank

HVAC Upgrades and Renovation Bldg 59 Task Order: W912DR-20-F-0470 National Defense University Contract No.: W912DR-20-D-0001

PROJECT TABLE OF CONTENTS

DI VI SI ON 01 - GENERAL REQUI REMENTS

01 11 00 08/15 SUMMARY OF WORK

01 14 00 11/11 WORK RESTRICTIONS

01 30 00 11/20 ADMINISTRATIVE REQUIREMENTS

01 32 01.00 10 02/15 PROJECT SCHEDULE

01 33 00 08/18 SUBMITTAL PROCEDURES

01 33 29 02/21 SUSTAINABILITY REQUIREMENTS AND

REPORTING

01 35 26 11/20 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 02/19 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 10 11/16 QUALITY CONTROL

01 45 00.15 10 11/16, CHG 2: 08/19 RESIDENT MANAGEMENT SYSTEM CONTRACTOR

MODE (RMS CM)

01 45 35 11/20 SPECIAL INSPECTIONS

01 50 00 11/20 TEMPORARY CONSTRUCTION FACILITIES AND

CONTROLS

01 57 19 11/15 TEMPORARY ENVIRONMENTAL CONTROLS

01 58 00 08/19, CHG 2: 11/20 PROJECT IDENTIFICATION

01 74 19 02/19 CONSTRUCTION WASTE MANAGEMENT AND

DISPOSAL

01 78 00 05/19 CLOSEOUT SUBMITTALS

01 78 23 08/15 OPERATION AND MAINTENANCE DATA

01 91 00.15 10 05/19 TOTAL BUILDING COMMISSIONING

DI VI SI ON 02 - EXI STI NG CONDI TI ONS

02 41 00 05/10 DEMOLITION

02 42 51 11/19 CARPET REMOVAL AND RECLAMATION

02 42 91 11/18 REMOVAL AND SALVAGE OF HISTORIC

CONSTRUCTION MATERIALS

02 81 00 11/18 TRANSPORTATION AND DISPOSAL OF

HAZARDOUS MATERIALS

02 82 00 11/18 ASBESTOS REMEDIATION

02 83 00 11/18 LEAD REMEDIATION

02 84 16 05/20 HANDLING OF LIGHTING BALLASTS AND

LAMPS CONTAINING PCBs AND MERCURY

02 84 33 05/20 REMOVAL AND DISPOSAL OF

POLYCHLORINATED BIPHENYLS (PCBs)

02 85 00 11/18 MOLD REMEDIATION

DI VI SI ON 03 - CONCRETE

03 01 00 02/18 REHABILITATION OF CONCRETE

03 30 53 05/14 MISCELLANEOUS CAST-IN-PLACE CONCRETE

DI VI SI ON 04 - MASONRY

04 03 00 11/17 CONSERVATION TREATMENT FOR PERIOD

MASONRY

04 20 00 11/15, CHG 2: 05/19 UNIT MASONRY

DI VI SI ON 05 - METALS

05 40 00 05/15, CHG 1: 08/18 COLD-FORMED METAL FRAMING

05 50 13 05/17 MISCELLANEOUS METAL FABRICATIONS

05 51 33 02/16, CHG 2: 02/18 METAL LADDERS

PROJECT TABLE OF CONTENTS Page 1

05 72 00 05/18 DECORATIVE METAL SPECIALTIES

DI VI SI ON 06 - WOOD, PLASTI CS, AND COMPOSI TES

06 10 00 08/16 ROUGH CARPENTRY

06 41 16.00 10 08/10 PLASTIC-LAMINATE-CLAD ARCHITECTURAL

CABINETS

06 61 16 08/20 SOLID SURFACING FABRICATIONS

DI VI SI ON 07 - THERMAL AND MOI STURE PROTECTI ON

07 21 16 11/11 MINERAL FIBER BLANKET INSULATION

07 21 19 09/21 SPRAY-ON SYSTEM

07 27 10.00 10 08/19 BUILDING AIR BARRIER SYSTEM

07 27 26 05/17 FLUID-APPLIED MEMBRANE AIR BARRIERS

07 54 23 04/19 THERMOPLASTIC-POLYOLEFIN (TPO) ROOFING

REPLACEMENT SYSTEM

07 60 00 05/17 FLASHING AND SHEET METAL

07 81 00 02/11 SPRAY-APPLIED FIREPROOFING

07 84 00 05/10 FIRESTOPPING

07 92 00 08/16 JOINT SEALANTS

DI VI SI ON 08 - OPENI NGS

08 01 60 08/09 REHABILITATION OF EXISTING WINDOWS AND

SPANDRELS

08 11 13 08/20 STEEL DOORS AND FRAMES

08 11 16 05/17, CHG 2: 11/18 ALUMINUM DOORS AND FRAMES

08 31 00 05/17, CHG 1: 08/18 ACCESS DOORS AND PANELS

08 33 23 08/20 OVERHEAD COILING DOORS

08 41 13 08/18 EXISTING ALUMINUM-FRAMED ENTRANCES AND

STOREFRONTS

08 51 69.10 08/20 ALUMINUM STORM WINDOWS

08 71 00 02/16, CHG 3: 08/20 DOOR HARDWARE

08 81 00 05/19 GLAZING

08 91 00 08/20 METAL LOUVERS

DI VI SI ON 09 - FI NI SHES

09 23 00 08/16, CHG 1: 11/18 GYPSUM PLASTERING

09 29 00 08/16 GYPSUM BOARD

09 30 10 08/20 CERAMIC AND GLASS TILING

09 51 00 08/20 ACOUSTICAL CEILINGS

09 65 00 08/10 RESILIENT FLOORING

09 66 16 08/16, CHG 1: 08/18 TERRAZZO FLOOR TILE

09 67 23.13 11/19 STANDARD RESINOUS FLOORING

09 68 00 11/17 CARPETING

09 69 13 11/15 RIGID GRID ACCESS FLOORING

09 72 00 08/17, CHG 1: 08/18 WALLCOVERINGS

09 90 00 05/11 PAINTS AND COATINGS

09 91 93 06/21 SOL SILICATE COATINGS

DI VI SI ON 10 - SPECI ALTI ES

10 14 00.20 08/20 INTERIOR SIGNAGE

10 21 13 08/20 TOILET COMPARTMENTS

10 28 13 08/20 TOILET ACCESSORIES

10 44 16 11/19 FIRE EXTINGUISHERS

10 51 13 05/11 METAL LOCKERS

PROJECT TABLE OF CONTENTS Page 2

DI VI SI ON 11 - Not Used

DI VI SI ON 12 - Not Used

DI VI SI ON 13 - Not Used

DI VI SI ON 14 - CONVEYI NG EQUI PMENT

14 21 13 05/16, CHG 1: 05/18 ELECTRIC TRACTION FREIGHT ELEVATORS

CAB RENOVATION

14 21 23 05/16, CHG 1: 05/18 ELECTRIC TRACTION PASSENGER ELEVATORS

CAB RENOVATION

DI VI SI ON 21 - FI RE SUPPRESSI ON

21 13 13 08/20 WET PIPE SPRINKLER SYSTEMS, FIRE

PROTECTION

21 30 00 04/08 FIRE PUMPS

DI VI SI ON 22 - PLUMBI NG

22 00 00 11/15 PLUMBING, GENERAL PURPOSE

DI VI SI ON 23 - HEATI NG, VENTI LATI NG, AND AI R CONDI TI ONI NG ( HVAC)

23 05 93 11/15 TESTING, ADJUSTING, AND BALANCING FOR

HVAC

23 07 00 02/13 THERMAL INSULATION FOR MECHANICAL

SYSTEMS

23 09 00 02/19 INSTRUMENTATION AND CONTROL FOR HVAC

23 09 13 11/15 INSTRUMENTATION AND CONTROL DEVICES

FOR HVAC

23 09 23.02 02/19 BACNET DIRECT DIGITAL CONTROL FOR HVAC

AND OTHER BUILDING CONTROL SYSTEMS

23 30 00 05/20 HVAC AIR DISTRIBUTION

23 64 10 11/16 WATER CHILLERS, VAPOR COMPRESSION TYPE

23 64 26 08/09 CHILLED, CHILLED-HOT, AND CONDENSER

WATER PIPING SYSTEMS

23 81 23 11/20 COMPUTER ROOM AIR CONDITIONING UNITS

DI VI SI ON 25 - I NTEGRATED AUTOMATI ON

25 05 11.01 11/17 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS FOR FIRE LIFE SAFETY

25 05 11.02 11/17 CYBERSECURITY FOR FACILITY-RELATED

CONTROL SYSTEMS MECHANICAL/HVAC

DI VI SI ON 26 - ELECTRI CAL

26 20 00 08/19 INTERIOR DISTRIBUTION SYSTEM

26 28 00.00 10 10/07 MOTOR CONTROL CENTERS, SWITCHBOARDS

AND PANELBOARDS

26 28 01.00 10 10/07 COORDINATED POWER SYSTEM PROTECTION

26 29 23 02/20 ADJUSTABLE SPEED DRIVE (ASD) SYSTEMS

UNDER 600 VOLTS

26 41 00 11/13 LIGHTNING PROTECTION SYSTEM

26 51 00 05/20 INTERIOR LIGHTING

PROJECT TABLE OF CONTENTS Page 3

DI VI SI ON 27 - COMMUNI CATI ONS

27 05 13.43 05/20 TELEVISION DISTRIBUTION SYSTEM

27 05 28.36 40 05/17 CABLE TRAYS FOR COMMUNICATIONS SYSTEMS

27 10 00 08/11 BUILDING TELECOMMUNICATIONS CABLING

SYSTEM

27 41 00 02/17 COMMON WORK RESULTS FOR AUDIOVISUAL

SYSTEMS AND EQUIPMENT

27 41 16 02/17 INTEGRATED AUDIOVISUAL SYSTEMS AND

EQUIPMENT

DI VI SI ON 28 - ELECTRONI C SAFETY AND SECURI TY

28 31 76 08/20 INTERIOR FIRE ALARM AND MASS

NOTIFICATION SYSTEM, ADDRESSABLE

DI VI SI ON 31 - EARTHWORK

31 00 00 08/08 EARTHWORK

31 11 00 11/18 CLEARING AND GRUBBING

DI VI SI ON 32 - EXTERI OR I MPROVEMENTS

32 11 23 08/17 AGGREGATE BASE COURSES

32 16 19 05/18 CONCRETE CURBS, GUTTERS AND SIDEWALKS

DI VI SI ON 33 - UTI LI TI ES

33 11 00 02/18 WATER UTILITY DISTRIBUTION PIPING

DI VI SI ON 34 - Not Used

DI VI SI ON 35 - Not Used

DI VI SI ON 40 - Not Used

DI VI SI ON 41 - Not Used

DI VI SI ON 42 - Not Used

DI VI SI ON 43 - Not Used

DI VI SI ON 44 - Not Used

DI VI SI ON 45 - Not Used

DI VI SI ON 46 - Not Used

DI VI SI ON 48 - Not Used

-- End of Project Table of Contents --

PROJECT TABLE OF CONTENTS Page 4

SECTION 01 11 00

SUMMARY OF WORK

08/15

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

Utility Outage Requests

Utility Connection Requests

Welding Permits

Salvage Plan; G, AO

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes partial building renovation with hazardous material, civil, architectural, structural, plumbing, mechanical electrical, telecommunication and audio/visual works, and incidental related work.

The work may include three Optional Bid Items as described in Section 00 01 00 The Price Schedule and below.

0002: All costs in connection with renovation of Auditorium Room 101.

0003: All costs in connection with renovating the existing Multi-purpose Room 107 and Foyer 114 with exclusions.

0004: All costs in connection with construction the North and South canopies.

1.2.2 Location

The work is located at the National Defense University - Fort McNair in Washington, DC as shown on drawing G-001A and C-001.

1.3 CONTRACT DRAWINGS

The drawings accompany this specification and are a part thereof.

1.4 OCCUPANCY OF PREMISES

Building will not be occupied during performance of work under this Contract.

SECTION 01 11 00 Page 1

The contractor will be provided an empty building for carrying out the renovation work as shown on the Issued for Construction documents.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.5 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

1.6 ON-SITE PERMITS

1.6.1 Utility Outage Requests and Utility Connection Requests

Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, schedule outside the regular working hours or on weekends, as approved by the Contracting Officer. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

Submit requests for utility outages and connections in writing to the Contracting Officer for approval at least 30 calendar days in advance of the time required. In each request, state the system involved, area involved, approximate duration of outage, and the nature of work involved.

1.6.2 Borrow, Excavation, Welding, and Burning Permits

ACTIVITY SUBMISSION DATE SUBMISSION FORM

Welding Permits 30 calendar days prior to work

Post permits at a conspicuous location in the construction area.

Burning of trash or rubbish is not permitted at on project site.

1.7 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation, and comply with Installation requirements for locating and marking underground utilities.

Contact local utility locating service a minimum of 48 hours prior to excavating, to mark utilities, and within sufficient time required if work occurs on a Monday or after a Holiday. Verify existing utility locations indicated on contract drawings, within area of work.

SECTION 01 11 00 Page 2

1.7.1 Notification Prior to Excavation

Notify the Contracting Officer at least 48 hours prior to starting excavation work.

1.8 GOVERNMENT-INSTALLED WORK

1.8.1 Furniture

Existing and new furniture to be moved and installed or reinstalled by Government. Contractor will notify Contractor Officer in writing at least 30 calendar days in advance of the date(s) identifying the date furniture must be removed from the facility and the date the facility will be available for installation or reinstallation.

1.8.2 Photovoltaic Panels

Existing photovoltaic panels to be moved and reinstalled by Government.

Contractor will notify Contractor Officer in writing at least 30 calendar days in advance of the date(s) identifying the date panels must be removed from the facility and the date the facility will be available for reinstallation.

1.9 SALVAGE MATERIAL AND EQUIPMENT

Items designated by the Contracting Officer to be salvaged remain the property of the Government. Segregate, itemize, deliver and off-load the salvaged property at the Government designated storage area located within 50 miles of the construction site.

Provide a salvage plan, listing material and equipment to be salvaged, and their storage location. Maintain property control records for material or equipment designated as salvage. Use a system of property control that is approved by the Contracting Officer. Store and protect salvaged materials and equipment until disposition by the Contracting Officer.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

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SECTION 01 11 00 Page 4

SECTION 01 14 00

WORK RESTRICTIONS

11/11

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

Submit the following in accordance with Section 01 33 00 SUBMITTAL

PROCEDURES:

SD-01 Preconstruction Submittals

List of Contact Personnel

1.2 SPECIAL SCHEDULING REQUIREMENTS

a. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of 15 calendar days prior to the desired date of interruption.

1.3 CONTRACTOR ACCESS AND USE OF PREMISES

1.3.1 Fort McNair Entrance

Contractors shall enter Fort McNair through the 2nd Street entrance.

See attached JBM-HH Regulation 190-16 for detailed access information.

1.3.2 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

1.3.2.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.2.2 Additional Personnel Requirements

1.3.2.2.1 General Construction

General construction of the secure area must be performed by U.S. firms using U.S. citizens. General construction includes construction activities such as enclosure or shell, including doors, windows and façade

SECTION 01 14 00 Page 1 work. Utility work that penetrates the secure area and installation of doors in these areas are not general construction.

1.3.2.2.2 Finish Work

Finish Work within the secure area must be accomplished by U.S.

SECRET-cleared personnel. Finish Work includes construction activities such as insulation, floor, partition, and ceiling systems; cabinet work;

conveyor systems; specialties; building furnishings, fixtures, equipment;

and mechanical and electrical services and equipment including those specialized for fire protection, security, communication, control, energy conservation, safety, comfort, convenience, and similar purposes.

1.3.2.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.3.3 Working Hours

Regular working hours will consist of an 8 hour period established by the Contracting Officer, between 7 a.m. and 4:00 p.m., Monday through Friday, excluding Government holidays. Regular working hours may be adjusted in coordination with COR prior to the start of the work..

1.3.4 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer.

1.3.5 Occupied and Existing Buildings

The Contractor shall be working around existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer.

The existing buildings and their contents must be kept secure at all times. Provide temporary closures as required to maintain security as directed by the Contracting Officer.

Provide dust covers or protective enclosures to protect existing work that remains, and Government material located in the building during the construction period.

The Government will remove and relocate other Government property in the areas of the building scheduled to receive work.

SECTION 01 14 00 Page 2

1.3.6 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm are considered utility cutovers pursuant to the paragraph WORK OUTSIDE

REGULAR HOURS.

1.4 SECURITY REQUIREMENTS

Contract Clause FAR 52.204-2 Security Requirements and Alternate II.

1.5 FORT MCNAIR INSTALLATION ACCESS CONTROL

See attached Appendix A JBM-HH Regulation 190-16 "Installation Access Control Policy" and Form "190-16A" for detailed access control information.

PART 2 PRODUCTS

Not Used

PART 3 EXECUTION

Not Used

Appendi x A - JBM- HH Regul at i on 190- 16 " I nst al l at i on Access Cont r ol Pol i cy" and " For m 190- 16A"

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JBM-HH 190-16

DEPARTMENT OF THE ARMY

JOINT BASE MYER-HENDERSON HALL

FORT MYER, VIRGINIA 22211-1199

XX December 2014

Directorate of Emergency Services

INSTALLATION ACCESS CONTROL

FOR THE COMMANDER: DISTRIBUTION:

I Michael D. Henderson Colonel, AR Commanding

OFFICIAL:

KENNETH J. WASHINGTON

Director of Human Resources History. This regulation supersedes Fort Myer Military Community (FMMC) Regulation 190-16, Commander’s Statement Concerning Installation Access Control, dated 17 December 2007.

Summary. This regulation establishes the policy, procedures, and guidelines for access to installations within Joint Base Myer-Henderson Hall (Fort Myer, VA, Henderson Hall, VA, and Fort McNair, DC).

Applicability. This regulation applies to all units and activities assigned and or attached to Joint Base Myer-Henderson Hall (JBM-HH), including partner activities. It applies to all personnel utilizing (JBM-HH) installations.

Supplementation. Supplementation of this regulation and establishment of command and local forms are prohibited without prior approval of the Provost Marshal, Joint Base Myer-Henderson Hall, IMMH-ES, 204 Lee Avenue, Fort Myer, VA 22211-1199.

Suggested Improvements. Users are invited to send comments and suggested improvements on DA form 2028 (Recommended Changes to Publications and Blank Forms) to the Provost Marshal Office, Joint Base Myer-Henderson Hall, 204 Lee Avenue, Fort Myer, VA 22211- 1199.

Distribution. This regulation is available in electronic media at the electronic publishing website: www.apd.army.mil.

Proponent. The proponent of this Regulation is the Provost Marshal, JBM-HH.

http://www.apd.army.mil/

Contents

Page Chapter 1 Introduction

1-1. Purpose 1-2. References 1-3. Administrative Control

Chapter 2 Procedures

2-1. Scope 2-2. Authority 2-3. Policy

Chapter 3 Access Control

3-1. Procedures ............. .....................................................................................5-21 3-2. Special Event Access ...................................................................................21-23 3-3. Privately Owned Weapons (POW) 3-4. Point of Contact

Appendices

A. References……………………………………………………………………. 25-26 B. Special Event Access Attendee List …………………………………… 27 C. Request for JBM-HH Installation Access Control Pass…………….. XX D. JBM-HH Access Denial Waiver Packet…………………………………. XX E. JBM-HH Installation Support Request Form-7………………………… XX

Chapter 1 Introduction

1-1. Purpose. To establish policy and standardize access control requirements for personnel entering JBM-HH; describes requirements for vehicle and personnel screening, vetting, identification documents, temporary passes and general access control procedures

1-2. References. Required and related publications are listed in appendix A.

1-3. Administrative Control. The Directorate of Emergency Services (DES) is responsible for the management and control of installation access.

Chapter 2 General

2-1. Scope. To standardize access control requirements for entering JBM-HH relating to vehicle and personnel screening, identification (ID) documents, vehicle registration, long term access control card, and temporary passes in accordance with (IAW) AR 190- 13, chapter 8.

2-2. Authority. Authority to control access to United States Army (USA) installations varies based on jurisdiction, property rights, and geographic location. Within US jurisdiction, commanders (CDRs) publish and enforce guidance to protect installation resources IAW Department of Defense (DoD) and USA policy. In addition, DoD Instruction (DoDI) 5200.08, Security of DoD Installations and Resources and the DoD Physical Security Review Board (PSRB), prohibit individuals from entering military installations within the jurisdiction of the US for a purpose prohibited by law or lawful regulation, or reentering an installation after being ordered not to reenter by any officer in command of the installation.

2-3. Policy. Security personnel will verify the ID of all persons, to include vehicle passengers, pedestrians and cyclists, entering JBM-HH through the installation’s Visitor Control Centers (VCC) and Access Control Points (ACPs) IAW appendix A. 100% identification is required for installation access.

Chapter 3 Access Control

3-1. Procedures a . Screening Personnel Records

(1) A check of records through the National Crime Information Center (NCIC) Interstate ID Index (III) and the Terrorist Screening Data Base (TSDB) are the Army minimum baseline background checks for entrance onto Army installations for non-common access card (CAC) holders and visitors.

(2) The application packet for a JBM-HH Installation access pass (DES Form XXX), Request for a Joint Base Myer-Henderson Hall Installation Access Control Pass, is contained in appendix C.

(3) Personnel record screening is a voluntary procedure. Personnel who do not wish to undergo screening checks are not authorized installation access whether escorted or unescorted.

(4) Personnel who are screened for JBM-HH access must sign a records release form, DES Form XXX, prior to record retrieval.

(5) Applicants may send DES Form XXX, in advance of their intended entry date to usarmy.jbmhh.asa.mbx.des-vcc-passrequest@mail.mil for processing.

(6) Personnel who are denied JBM-HH access may obtain a copy of the record information utilized to determine access authorization through the Virginia State Police (VSP). VCC personnel are unauthorized to disseminate record information to applicants or sponsors under any circumstances.

(a) Personnel may contact VSP at (804)-674-2131 or e-mail questions to background_checks@vsp.virginia.gov. Further information on requesting a copy of the Criminal History Records Check utilized for vetting access to JBM-HH may be obtained at http://www.vsp.state.va.us/CJIS_Criminal_Record_Check.shtm in conjunction with the form SP-167, pursuant to §19.2-389 of the Code of Virginia.

(b) Personnel who wish to request a waiver of the Criminal History access determination for JBM-HH must meet the requirements in appendix D, and submit the Joint Base Myer-Henderson Hall Access Control Waiver Application.

b. ID Requirements

(1) All persons age 10 and over must present photographic (photo) ID for access to JBM-HH IAW AR 190-13, chapter 8-8.

mailto:usarmy.jbmhh.asa.mbx.des-vcc-passrequest@mail.mil mailto:background_checks@vsp.virginia.gov http://www.vsp.state.va.us/CJIS_Criminal_Record_Check.shtm

(2) Persons age 16 and older operating a motor vehicle must present a valid driver's license (DL), vehicle registration and proof of insurance for the vehicle which they are operating.

(3) Persons age 17 and under who do not possess a valid picture identification card (for example, drivers license, state identification, DD Form 1173, DD Form 2 series, passport) issued by an authoritative agency (state/Federal) so they can be readily identified while on the installation, may be vouched for by their parent, legal guardian, an authorized adult (teacher, official caregiver, etc.,) or chaperons in an official installation sanctioned activity with an authorized sponsor.

c. ID Documents. Persons in possession of the following IDs are authorized unescorted access onto JBM-HH:

(1) DoD CAC. Per DoDI 8190.3, the DoD CAC is the standard ID card for Active and Reserve uniformed personnel, DoD Civilian employees, eligible contractors and some designated foreign nationals. The DoD CAC shall be the principal access control card which enables access to buildings, facilities, installations, and some limited controlled spaces.

(2) Department of Defense (DD) Form 2 and DD 1173. The Uniformed Services ID and Privileges Card, (DD Form 2 and DD Form 1173) are issued to military dependents and retirees in the manually prepared paper card form or machine-readable Teslin card format.

(3) Automated installation Entry (AIE) Pass or Card. The pass or card provides a means to effectively screen a population that does not necessarily have DoD affiliation (i.e., visitors, contractors, sub-contractors, vendors, etc). The pass/card is an access credential issued by JBM-HH Control Centers (VCCs) to persons who successfully pass a (NCIC-III), Terrorist Screening Data Base (TSDB), Centralized Operations Police Suite (COPS) background check and who do not otherwise meet the requirements for a

CAC.

(4) COPS Pass or Card. The COPS pass provides a means to effectively screen a population that does not necessarily have DoD affiliation (i.e., visitors, contractors, sub-contractors, vendors, etc). The pass and card is an access credential issued by JBM-HH Control Centers (VCCs) to persons who successfully pass a NCIC-III, TSDB, COPS, and Local Agency Check, but do not necessarily meet the requirements for a CAC or AIE pass. Personnel requiring installation access for a period of 30 days or less will receive a COPS pass.

(5) Special Event Pass (SEP) – The SEP is requested through the Directorate of Plans, Training, Mobilization and Security (DPTMS) and issued by DES. The SEP must be utilized in conjunction with another form of picture identification as listed below in 3- 1, c.(6).

(6) Other acceptable forms of ID include:

(a) Air Force (AF) Form 354, Civilian ID card.

(b) DA Form 1602, Civilian ID card.

(c) DD Form 489, Geneva Convention ID card for Civilians.

(d) DD Form 1934, Geneva Convention ID card for Medical and Religious

Personnel.

(e) DD Form 2765, Department of Defense/Uniformed Services Identification and Privilege card.

(f) DD Form 2764, US DoD/Uniformed Services Civilian Geneva Convention ID.

(g) No Form Number, DoD Civilian Retiree Identification Card.

(h) No Form Number, National oceanic and Atmospheric Administration (NOAA)

Retired Wage Marnier.

(7) Non-DoD affiliated persons must present one of the following forms of ID to request access to JBM-HH:

(a) Valid state DL or state photo ID card. If the DL or ID card lacks a photo, the ID must be cross referenced with another form of acceptable photo identification prescribed within section 3-1, c.(6).

(b) Valid ID i.e., DL from US Territories (i.e., Puerto Rico, Guam, and Virgin

Islands).

(c) Valid passport from other countries cleared by the State Department which meet the requirements of AR 190-13, Chapter 8.

(d) State Department driver’s license or identification card with photo.

d. In the National Capital Region there are dozens of agency security badges and identification cards. Security badges or locally produced agency identification cards are designed for an individual to gain access to a specific building or area, not the JBM-HH installation. JBM-HH will not accept security badges or locally produced identification cards as an identification document. With the exception of a photograph and the person’s name, these badges/cards lack sufficient data to identify the bearer.

Security badges and locally produced identification cards are not linked to a centrally accessible data base which can be cross referenced and verified by law enforcement, nor are they in compliance with Homeland Security Presidential Directive-12 (HSPD- 12).

e. Unescorted/Unimpeded Installation Access. Unescorted persons requesting access onto JBM-HH must have a valid purpose and an authorized form of ID per paragraph 3-1, c., above. Unescorted access to JBM-HH is normally reserved for the below listed categories, unless Random Antiterrorism Measures (RAM) or an increase of Force Protection Conditions (FPCONs) is directed:

(1) DoD ID cardholder.

(2) Persons issued an AIE/COPS visitor pass or card. Passes may grant access under specific conditions such as: access to individual areas, installation(s), specific date and/or time periods. Passes generated which specify areas, regions, time or date inclusive or exclusive of JBM-HH, may require the bearer to undergo escorted access control procedures until vetted for a locally permissible pass or CAC credential.

(3) Other federal agency personnel with an approved ID document.

(4) Federal, state, and local government officials driving official or emergency vehicles (non-emergency capacity) or privately owned vehicles (POVs) must present their credentials (photo ID and DL). Any Federal, state, local law enforcement, FBI WFO JOC, or USSS affiliated personnel, who are on-duty or off-duty, but have official business and present valid official law enforcement or associated agency provided credentials with a photo ID/DL, may be granted access to JBM-HH without inspection, excepting RAM, FPCON measures. Military Police, DA Civilian Police or members of the Security Forces with questions shall contact the desk sergeant for clarifications. All federal, state, or local emergency vehicles responding to an emergency (Mutual Aid Plan) on the installation must notify the Installation police station. If advance notification has not been received, the police desk must verify the response with the appropriate emergency agency prior to access.

(5) Government (federal, state, and local) vehicles with approved dispatch/registration documents. Drivers must possess authorized photo ID documents.

(6) Pedestrians and bicyclists with an approved form of ID, i.e. DoD ID card or AIE/COPS card or visitor pass.

(7) Verification documents do not automatically constitute unimpeded access.

Pedestrians, cyclists, vehicle operators and their passengers may be subject to inspection of their person, vehicle and belongings/baggage utilizing magnetometers, chemical compound detectors or other inspection equipment IAW installation Force Protection directives for installation admittance.

f. Visitor Pass

(1) Persons operating a motor vehicle that request to apply for an AIE or COPS visitor pass must submit a DES Form XXX with sponsorship, produce a valid permanent or temporary state/US Territories, valid DL, state registration and proof of insurance for the vehicle they are operating.

(2) All persons applying for an AIE or COPS visitor pass must produce a valid permanent or temporary state/US Territories ID and DES Form XXX with sponsorship.

(3) The Installation VCC will issue an AIE or COPS visitor pass upon meeting all installation access requirements and successful completion of NCIC-III, TSDB and COPS background vetting.

(4) Passes are valid until midnight of the printed pass through date.

(5) Access control guards will examine and scan all AIE passes during gate operations to ensure the AIE system verifies the pass.

(6) AIE and COPS visitor passes are non-transferable.

(7) Once an AIE pass has been granted, personnel must utilize AIE equipped ACPs for unimpeded installation access with the exception of Commercial Delivery vehicles.

(a) AIE enabled gates are Henderson Hall Main Gate (#1) – open 24/7, located on Southgate Rd., and Orm Rd., or Wright Gate – open 0500-2300 hours, seven days a week, located on Marshall Drive and Fort Myer Drive.

(b) Personnel who do not utilize these ACPs may alternately enter via Hatfield Gate – open 24/7, located on 2nd Street and Route 27. Personnel choosing to enter Hatfield Gate must be rescreened through NCIC-III/TSDB. AIE credentials will not be accepted at any gate without AIE systems enabled.

(c) AIE passes are not currently accepted on the Fort McNair portion of JBM-HH.

Personnel in possession of an AIE pass will be screened IAW applicable regulatory guidance at this location.

(d) Personnel in possession of AIE passes who do not utilize AIE equipped access points (Wright Gate and Henderson Hall Gate #1) will be rescreened utilizing NCIC-III, TSDB and COPS when entering access points without the ability to electronically validate the AIE credential.

(8) COPS visitor passes are accepted at all installation ACPs until the COPS visitor pass system is completely phased out of use/issuance. (SIR – Pending final determination of which gates accept which credentials as well as the end date of the COPS system switching to ALERTS. Advise if you want different wording/determination or guidance change.)

g. Sponsorship for AIE/COPS Visitor Cards

(1) Only DoD ID cardholders, service members, dependant spouses and dependent children 18 years of age and older are authorized to sponsor guests onto JBM-HH by completing DES Form XXX. Personnel who have been sponsored, vetted utilizing NCIC-III, TSDB and COPS, are not eligible for sponsorship privileges of other personnel.

(2) Guest/Partners of JBM-HH. The Senior Commander (SC) or his designated representative can approve Guest/Partners of JBM-HH access cards for person(s) who require recurring access to JBM-HH for functions or official business. Access cards will be issued based on the applicant’s installation access requirements, Command sponsorship and may be issued for a maximum of one year.

(a) Guest/Partner access cards are generally reserved for community or municipal leaders requiring recurring official access to installation leadership personnel (i.e., government officials, mayors, council members, school superintendents, board presidents, community connectors, privatized military and business alliances, and city and county community partners).

(b) Personnel who have undergone NCIC-III, TSDB and COPS vetting procedures are not authorized to sponsor non-DoD ID card passengers.

(3) Sponsoring Representatives. Sponsoring personnel may hand deliver a completed and approved DES Form XXX to the JBM-HH VCC or email the request to:

usarmy.jbmhh.asa.mbx.des-vcc-passrequest@mail.mil from a .mil e-mail account.

(a) Once a request has been processed, a VCC representative will contact the sponsoring representative to inform them of approval or denial. .

(1) Requests which have been approved enable the sponsored person(s) to report to the VCC for pass issuance.

(2) Sponsoring representatives of requests which have been denied will be contacted by a VCC representative informing them of the request result. Information and instructions on requesting a waiver for the denial will be provided.

(b) CORs are the required sponsoring representative for any contractor or sub-contractor personnel.

(c) E-mail requests must be submitted a minimum of three (3) business days in advance of requested installation access. Requests submitted less than three (3) business days in advance will most likely result in delayed installation access and should be submitted as short notice requests.

h. Controlled Installation Access (Pass or Card). Non-DoD affiliated visitors must have a valid purpose for requesting installation access and must possess an authorized form of ID per paragraph 3-1,c.(7)(a)-(d). Visitors who successfully pass access vetting will be issued an AIE or COPS pass/ card at the VCC. Visitors must be sponsored by an authorized DoD ID cardholder as outlined in 3-1, g.

(1) Commercial/School Bus Drivers. Drivers have the option to process for a sponsored temporary AIE/COPS visitor pass for 24 hours or receive sponsorship for an AIE pass or card.

(a) Sponsored drivers must submit DES Form XXX to their government sponsor for processing.

(b) Drivers must present employer (i.e., county/school district) specific photo ID card with state DL when applying for an AIE or COPS card at a VCC. Drivers may receive an AIE/COPS visitor pass not to exceed (NTE) one year. Note: Access control guards will conduct random walk-through of buses and conduct random spot checks of bus occupants and/or student IDs.

(2) Commercial/Delivery Trucks (i.e., 15 passenger vans or larger, not for personnel transport, e.g. Federal Express (FedEx), United Parcel Service (UPS), U- Haul, tractor trailer etc):

(a) Will be directed to Hatfield Gate Access Control Point at the 2nd Street/Route

27 entrance to process for a visitor pass. Commercial delivery vehicles will only be accepted and processed at Hatfield Gate ACP.

(1) Visitor passes constitute 24 hour access after being vetted through NCIC, TSDB and COPS. All commercial/delivery are required 100% vehicle inspection whenever entering the installation; even if a visitor pass is issued.

(2) AIE or COPS passes or cards may be issued to commercial/delivery truck drivers for a period of one year after successfully passing a NCIC, TSDB and COPS vetting process. This pass enables the driver to enter the installation for one year without the aforementioned vetting process being conducted each time access is required/requested. The AIE or COPS pass does not remove the requirement for vehicle inspection. All commercial/delivery are required 100% vehicle inspection whenever entering the installation; even if an AIE or COPS pass is issued.

(b) Drivers must possess a bill of lading for delivery containing an address on the installation and present it to access control personnel.

(c) Drivers must possess a valid state issued DL (with the commercial vehicle endorsement present as required), state vehicle registration, and proof of insurance and present them to access control personnel.

(d) All delivery vehicles will be subjected to a 100% vehicle inspection. Maximum utilization of available military working dog teams and explosive detection equipment will be implemented.

(e) Access control guards will randomly verify residential and business deliveries by calling the customer (vendor must provide contact information via the bill of lading or other authorized documentation). Deliveries must have an on-post destination.

(3) Contractors

(a) Sponsoring organizations, activities and CORs will be responsible for obtaining contractor access authorization, prior to contracted work beginning, by submitting a completed and approved DES Form XXX to the Installation VCC, detailing the contracted services to be performed, location of services, duration of the contract and all additional information requested on DES Form XXX.

(b) Contractors who are not CAC-eligible may receive an AIE or COPS pass.

Contractor AIE cards will be issued for period NTE one year or on the expiration date of the contract, whichever is shorter. The duration of the credential is determined based on the terms of the contract. Contracts which do not meet the criteria of AD 2014-05, Enclosure (1), thus making the contractors CAC ineligible, may be issued AIE credentials/COPS temporary ID/vehicle passes for periods in excess of six months, but not to exceed one year, on a case-by-case basis.

(c) AIE/COPS pass or card expirations may be updated to reflect a new contract period by submitting an approved DES Form XXX to the VCC. Renewed passes must be re-processed at the VCC.

(d) Non CAC-eligible contractors who have been granted unescorted access With NCIC-III, TSDB and COPS checks are not eligible to sponsor or escort Non-DoD affiliated personnel.

(4) Food Deliveries/Vendors (pizza deliveries, etc.)

(a) Food Vendors must apply for an AIE or COPS visitor pass at the VCC and will processed through NCIC-III/TSDB/COPS. Drivers must possess a valid state issued DL, state vehicle registration and proof of insurance.

(b) Food Vendor vehicles are subject to 100% inspection prior to being granted access onto JBM-HH. This pass enables the driver to enter the installation for 30 days without the aforementioned vetting process being conducted each time access is required/requested. The AIE or COPS pass does not remove the requirement for vehicle inspection. All food delivery/vendor personnel are required 100% vehicle inspection whenever entering the installation; even if an AIE or COPS pass is issued.

(c) Access control guards will randomly verify food deliveries by calling the customer (vendor must provide contact information). Deliveries must have an on-post destination.

(5) Media

(a) Non-DoD affiliated media personnel will be escorted at all times by a JBM-HH Public Affairs Office (PAO) representative.

(b) Non-DoD affiliated media personnel will undergo screening IAW section XXX.

After successfully completing vetting checks, a visitor pass will be issued for 24 hours in addition to escort.

(c) Media vehicles will be inspected before prior to entry to the installation.

(d) At no time will non-DoD affiliated media be authorized unescorted access onto JBM-HH, or to photograph, televise or report from JBM-HH property without a PAO representative.

(e) Any non-DoD affiliated media who attempt to enter JBM-HH without prior approval will be reported immediately to the DES police desk for guidance.

(6) Directorate of Family, Morale, Welfare and Recreation (DFMWR) patrons.

Non-DoD affiliated persons requesting access to participate in events, i.e., bowling league members, swim teams, etc., are required to complete a DES Form XXX to receive a pass. AIE/COPS visitor cards will be issued NTE one year, but may be issued for a lesser period of time based on the need of the applicant (example: duration of the bowling league or swim team competition season). The issuance period will be whichever is the lesser time frame of the two options.

(7) Pedestrians and Bicyclists. A 100% inspection of all bags and packages will be conducted of persons who do not possess a DoD ID card. Visitors must comply with procedures in paragraph 3-1,f. Personnel must have a valid destination on the installation. Utilizing the installation as a “thoroughfare” is not authorized for non-DoD affiliated personnel.

(8) Retired DoD Civilians and DA Civilian Family members, Army and Air Force

Exchange Service (AAFES) retirees and Family members will be granted access to JBM-HH under the following conditions:

(a) Civilian retirees must provide proof of retirement status (Civilian Retiree card).

(b) Civilian retirees/Family members without a valid DoD ID card must be sponsored and submit a DES Form XXX to the VCC, or process for an AIE or COPS visitor pass. AIE/COPS visitor passes will be issued NTE one year.

(9) School faculty, staff, and administrators must be sponsored and submit DES Form XXX to the VCC. Persons must possess a school district/college faculty ID card with a valid state DL or state photo ID card when processing at the VCC. AIE or COPS visitor passes will be issued NTE one year or for the term of the MOA/MOU, whichever time period is shorter.

(10) Taxi Drivers. Taxi drivers must apply for an AIE or COPS visitor pass at the VCC for a period of 30 days. Drivers must possess a valid DL, valid taxicab operator’s “hack” license, vehicle registration, and proof of insurance.

(a) Vehicles are subject to be inspected before access to JBM-HH is granted. This pass enables the driver to enter the installation for 30 days without the aforementioned vetting process being conducted each time access is required/requested. The AIE or COPS pass does not remove the requirement for vehicle inspection. All taxies are required 100% vehicle inspection whenever entering the installation; even if an AIE or COPS pass is issued.

(b) Taxi drivers who are DoD affiliated will not be granted Trusted Traveler status for use in commercial transportation, even if their passenger is a DoD affiliated ID cardholder.

(c) Passengers of taxi drivers possessing a DoD authorized ID card may not utilize a Trusted Traveler endorsement for taxis or any other commercial access purpose.

(11) Tow Trucks. Tow truck drivers will be directed to the VCC for a pass.

(a) Drivers will be checked for valid operational documentation according to the state the tow truck is registered in prior to issuance of a visitor pass. Drivers must also have a valid and vetted reason for conducting tow operations on the installation.

(1) Virginia Registered Tow Trucks. Drivers will show/display Tow Truck Tag:

which will either be a “Tow Truck”, “Tow Truck Permanent” or “Apportioned” VA state tag, in order to be utilized for towing vehicles for any type of compensation (compensation includes towing vehicles for automobile repair, transportation as well as repossession purposes. If the Tow Truck doesn’t have any of the three types of plates described, it is a Tow Truck which is not authorized for usage by the State of VA for anything other than private use), tow truck Certificate of Vehicle Registration, Driver’s License with the Commercial endorsement and Proof of Insurance.

(2) Maryland Registered Tow Trucks. Drivers will provide a Collection Agency License from the Office of the Commissioner of Financial Regulation (if the vehicle is operating in a repossession capacity) or a Maryland Transportation Authority Permit (for transportation of vehicles in a non- repossession capacity), Tow Truck Tag: which will have the letters “TT” or “TE” in the alphanumeric characters on the MD state tag, tow truck Certificate of Vehicle Registration, Driver’s License with the Commercial endorsement and Proof of Insurance.

(3) District of Columbia Tow Trucks. Drivers will provide proof of a Repossession

License (if the vehicle is operating in a repossession capacity) which validates the driver/company as licensed as a collection agency with Commerce and Consumer Affairs or Tow Truck Basic Business License (for transportation of vehicles in a non-repossession capacity), Tow Truck Tag: which will start with the letter “C” followed by four alphanumeric characters on the DC tag, tow truck Certificate of Vehicle Registration, Driver’s License with the Commercial endorsement and Proof of Insurance.

(b) Vehicles being towed for maintenance reasons will be verified telephonically with the person(s) requesting the tow.

(c) Repossessions. Creditors, or their agents, requesting access to JBM-HH to recover property based on default of a contract or legal agreement are required to process at a VCC or Police Desk and receive a pass. Repossession agencies must coordinate through the Provost Marshal Office. The Police Desk will provide an escort and notify the Installation Staff Judge Advocate (SJA).

(d) The creditor or their agent must adhere to the following procedures:

(1) Copy of title, contract or legal agreement must be presented.

(2) Present evidence that the debtor is in default of the contract or legal agreement.

(3) Agents must present evidence they are working for the creditor.

(4) ACP/VCC personnel will notify the Police Desk Sergeant of any creditor/agent being processed for a pass. A pass will be issued despite the requirement of a Police escort.

(5) ACP/VCC personnel will inform creditor/agents to report to the Provost Marshal’s Office and provide the documentation to the Police Desk Sergeant. The Police Desk Sergeant will have a police patrol escort the creditor/agent to their location for their business. Creditor/agents are prohibited from attempting to repossess a vehicle without first reporting to the Police Desk.

(12) Visitors/Guests of Residents. Non-DoD affiliated (without a DoD ID card) visitors or guests of a resident will:

(a) Will apply for an AIE/COPS visitor pass for 24 hours with sponsorship at the

VCC.

(b) Visitors/Guests of residents may request, via sponsorship, a pass for up to 30 days or the duration of the visit, whichever is the lesser timeframe of the two, when a reoccurring need for installation access exists and can be verified.

(c) Present their visitor ID (state DL or state ID w/photo) for verification through a background screening.

(13) Family Care Providers are individuals who are a non-affiliated parent or guardian with custody of a Family member/child (dependent) who otherwise do not meet the requirements for issuance of a CAC or DoD card. The Family Care Provider will receive an ID as the sponsor and must:

(a) Receive a DA Form 1602 from the ID card issuing authority IAW AR 600-8-14.

(b) Process at the VCC and present their DA Form 1602 to the VCC registrar in order to receive an AIE/COPS pass. This applies to caregivers who are sponsored as having an official purpose and are approved for access by the Installation Commander or their designated representative. Caregiver access cards will be issued NTE one year.

(c) If a DA Form 1602 is not issued, the sponsoring authority will submit DES

Form XXX to the Installation VCC, certifying the person conducts caregiver services on JBM-HH. Caregiver visitor cards will be issued for the duration of service or NTE 30 days, whichever is the lesser of the two timeframes.

(14) Foreign National Visitors

(a) Foreign national visitors, not on military orders or official visits, are required to be sponsored by an adult…