Attachment C K9 Services Solicitation.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

COMBINED SYNOPSIS / SOLICITATION FOR

15F06725Q0000140 - K9 VENDOR/SPECIALTY TRAINER

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 1

3/6/2025

To: All Prospective Offerors

Subject:Combined Synopsis / Solicitation for Commercial Items Request for Quotation, K9 Vendor/Specialty Trainer for the Federal Bureau of Investigation

The Federal Bureau of Investigation (FBI) is requesting a Firm Fixed Price quotation in response to this Request for Quote (RFQ) in accordance with the instructions contained herein. All responsible sources may submit a quotation which will be considered by the agency. This acquisition will utilize the policies of FAR Part 12 in conjunction with the solicitation, evaluation, and award procedures prescribed in FAR Part 13. The FBI intends to award a Firm Fixed Price contract for a duration of April 1, 2025 – March 31, 2030. This acquisition is a small business set aside.

1. General.

Contracting Office: Professional Services Acquisition Unit (PSAU)

PSC Code: U099 – Education & Training Services

NAICS Code: 812910 – Pet Care (except Veterinary) Services

Posted Date: March 6, 2025

Questions are due: March 13, 2025, 4:00pm Central Time

Solicitation Response Date: March 20, 2025, 4:00pm Central Time

Contracting Officer: Ashley Johnson, aljohnson5@fbi.gov

Place of Performance: Quantico, VA

Set-Aside: Small Business Set Aside

2. Description:

A. This is a contract to provide support services for the basic and advanced training of Hostage Rescue Team (HRT) Tactical Canines (K9) of the Federal Bureau of Investigation (FBI) Critical Incident Response Group Division (CIRG). The contractor will also be required to procure K9s

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 2 for HRT and assist in developing training courses. See attached Statement of Work for additional details.

B. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

C. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-02. The Government anticipates issuing a single contract award, however, reserves the right to award multiple contracts if determined to be in the best interest of the Government.

D. List of line item number(s) and items, quantities, and units of measure (including options).

CLIN 0001 – Base Year CLIN 1001 – Option Year 1 CLIN 2001 – Option Year 2 CLIN 3001 – Option Year 3 CLIN 4001 – Option Year 4

E. Date(s) and place(s) of delivery and acceptance and FOB point.

F. A statement regarding the Defense Priorities and Allocations System (DPAS) and assigned rating, if applicable.

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services.

Instructions to Offerors—Commercial Products and Commercial Services (Sep 2023)

North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

Submission of offers.

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 3

Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

Period for acceptance of offers.

The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

Late submissions, modifications, revisions, and withdrawals of offers.

Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 4

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

Contract award The Government intends to evaluate offers and award a contract without discussions with offerors.

Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

Unique entity identifier.

(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 5 a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(End of provision) 52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1. Technical Capability of the services offered to meet the Government requirement

2. Price

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

All offerors must include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, with its offer.

This RFQ does not commit the FBI to pay any proposal preparation costs, nor does it obligate the FBI to procure or contract for these services. This request shall not be construed as authorization to proceed with or be paid for charges incurred by performing any of the work called for in this RFQ.

The quote must be signed by an official authorized to bind the firm and must have an acceptance period of not less than 30 days. All quotes and questions must be submitted to the Contract Specialist, kdcox@fbi.gov, and the undersigned at aljohnson5@fbi.gov.

Combined Synopsis / Solicitation for Commercial Items Version 1.1 Page 6

Sincerely, Ashley Johnson Contracting Officer

Attachments:

# Attachment Name Pages Date 1 Questions Template 1 3/6/2025 2 Statement of Work (SOW) 8 3/6/2025 3 Solicitation - Offeror Question and Answer Form 6 3/6/2025 4 K9 Specs 1 3/6/2025