Attachment C_FAR 52_212_1 Commercial Items (Addenda).docx

ADDENDA 52.212-1 Instructions to Quoters Tailored Instructions to Quoters—Commercial Items To be considered for offer of award Quoters must at a minimum:

1.) FAR 4.1102 Policy: Must be registered “active” or have applied for renewal on existing profile within thirty days of date of quote, within the System for Award Management (www.SAM.gov).

2.) Provide a completed Schedule of Items, with a unit price and total for all line items.

(a) North American Industry Classification System (NAICS) code and small business size standard: The NAICS code 115310, Forestry Support Activities and small business size standard for this acquisition is $20.5 Million.

(b) Submission of quotations. Submit quotations to the office (Darren.zychek@usda.gov see below for more details) specified in this solicitation at or before the exact time specified in this solicitation. Quotations may be submitted on the Schedule of Items Provided in the synopsis solicitation entitled: “MAG-CON-MULCHING_12363N24Q4211.docx.” As a minimum, quotations must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3( b ) for those representations and certifications that the quoter shall complete electronically);

(9) Acknowledgment of Solicitation Amendments, if any posted to www.SAM.gov;

(10) Technical Package addressing the following evaluation factors and subfactors:

Past Performance

1. List references with contact information and descriptions of projects your business has completed. Projects and references should be representative of the type of work being done in this contract and within the last three (3) years. If you have no similar or recent examples please provide enough information so that we may make a fair determination.

2. Have you failed to complete any projects in the last three (3) years? (Yes or No). If “yes”, list all contracts not completed, provide explanation of the circumstances, remedy of situation, and action taken to avoid recurrence.

Experience and Technical Qualification

· Please list the name of your business and number of years you have been doing this type of work. If you are a new business with no experience please state so.

.1. If you have been conducting business under a different name, working for another business or have been sub-contracting this type of work, list the name of that business and number of years’ experience.

.2. List all personnel who will be working on this project and their experience in completing this type of work. Resumes are appropriate.

· List the equipment that will be used on the project. Provide name, horse power, type of attachments to be used and tracked or wheeled. Please provide sufficient detail to ascertain how the equipment can produce the desired masticated/mulched results.

· Anticipated schedule and proposed daily production rate.

· List firm’s contractual commitments running concurrently with the work contemplated by this solicitation.

(11) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotations that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c ) Reserved.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotations. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during testing.

(e) Multiple quotations. Quoters are encouraged to submit multiple quotations presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each quotation submitted will be evaluated separately.

(f) Late submissions. Submission of quotes may be accepted up to the date of source selection for award determination.

(1) Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 2:30 p.m., local time (PST), for the designated Government office on the date that quotations are due.

The current operations in conjunction with COVID-19 outages have allowed for full digital submission. Please scan email all copies for your quote.

Email Submission to: darren.zychek@usda.gov

Closing date and time: 3 July 2024; 2:30 PM PST (Local)

(2) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of purchase order. Quotations should contain the quoter’s best technical and price terms. The Contracting Officer may reject any or all quotations. The Contracting Officer may issue a purchase order to other than the quoter with the lowest priced quotation. It is the Government’s intent to award without holding discussions. Technical Packages should be submitted initially on the most favorable terms, from a price and technical standpoint, which the quoter can submit to the Government. After the evaluation of quotations, the Contracting Officer may negotiate final terms with one or more quoters of the Government’s choice before issuing any purchase order. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR part 15.

(h) Multiple purchase orders. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(i) Availability of requirements documents cited in the solicitation.

(1) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to all quotations exceeding $3,000, and quotations of $3,000 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM) database.) The quoter shall enter, in the block with its name and address on the cover page of its quotation, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the quoter’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the quoter to establish additional SAM records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the quoter does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. A quoter within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the internet at http://fedgov.dnb.com/webform. A quoter located outside the United States must contact the local Dun and Bradstreet office for a DUNS number. The quoter should indicate that it is a quoter for a Government contract when contacting the local Dun and Bradstreet office.

(k) System for Award Management. Unless exempted by an addendum to this solicitation, by submission of a quotation, the quoter acknowledges the requirement that a prospective contractor shall be registered in the SAM database prior to purchase order issuance, during performance and through final payment of any contract resulting from this solicitation. If the quoter does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to issue the purchase order to the next otherwise successful registered quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

(l) Requests for information. The contracting officer will not notify unsuccessful quoters that responded to this solicitation through the Government Point of Entry designated for advertisement (www.FBO.gov). Quoters may request information on purchase order(s) resulting from this solicitation from the contracting officer.