Attachment_C.pdf
PDF 127 KB Posted
- Attached to
- A La Carte Offerings
- Solicitation number
- BPM056634
- Issued by
- Montgomery County, Maryland
About this file
This file is a weekly vendor invoice template and example for the Montgomery County Public Schools (MCPS) in Maryland's food service a la carte program. The document demonstrates the invoicing format and procedures required for vendors supplying food and beverage items to multiple school locations during the week of March 16, 2026. Products supplied include bottled water, juices, chips, crackers, cereal cups, cookies, brownies, meat snacks, powdered drink mix, and cold brew coffee beverages sourced from both domestic and international origins. The invoice details individual transactions across five locations: Whetstone Elementary School, Loiederman Middle School, King Middle School, Blair High School, and the DFNS Warehouse distribution center, with delivery dates spanning March 16-20, 2026. Item quantities vary significantly by location, ranging from minimal orders at individual schools to bulk warehouse orders exceeding 1,200 units.
The grand total for the weekly invoices is $64,190.12 across 1,291 total units. Individual item unit prices range from $4.49 for 8-ounce bottled water to $432.00 per case for meat snacks, with most standard snack items priced between $30-$46 per case. The document specifies that weekly spreadsheet invoices must be submitted to DFNSaccounting@mcpsmd.org in Excel format with both detailed and summary tabs containing the fields and information shown in the example. The invoice template establishes the standardized documentation and reporting requirements for ongoing food service vendor billing within the MCPS system.
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| File | Type | Posted |
|---|---|---|
| Attachment_B.pdf | ||
| Attachment_A.pdf |
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Text version
9102 A la Carte
VENDOR NAME
INVOICE DETAILS
Week of 03/16/2026
Ticket # Location # Location S/O CUSTOMER PO Item Description Unit Product of Unit Quantity Unit Price Net Amount Delivery Date 13568060 558 Whetstone ES Whetstone ES 42681 WATER, BOTTLED, SPRING, 8 OZ 24/CASE ORIGIN - USA 3 4.49$ 13.47$ 3/16/2026
Subtotal Location 558 3 13.47$
13566643 787 Loiederman MS Loiederman MS 36837 WATER, BOTTLED, SPRING, 16.9 OZ 24/CASE ORIGIN - USA 4 5.79$ 23.16$ 3/18/2026 13566643 787 Loiederman MS Loiederman MS 37462 CHIPS, PITA STYLE, 1.375 OZ, FLAVOR 64/CASE ORIGIN - USA 2 41.89$ 83.78$ 3/18/2026
Subtotal Location 787 6 106.94$
13567652 107 King MS King MS 44302 Juice, Fruit 100%, 12 oz 24/CASE ORIGIN - MEXICO 3 14.95$ 44.85$ 3/18/2026 13567652 107 King MS King MS xxxx Juice, 100%, sparkling 8 oz 24/CASE ORIGIN - USA 4 11.99$ 47.96$ 3/18/2026 13567652 107 King MS King MS xxxx CHIPS, POTATO, 1.375 OZ, FLAVOR 64/CASE ORIGIN - USA 2 41.89$ 83.78$ 3/18/2026
Subtotal Location 107 9 176.59$
13615735 757 Blair HS Blair HS xxxx Cold Brew Coffee Style Beverage, 12 oz 24/CASE ORIGIN - USA 6 53.99$ 323.94$ 3/19/2026 13615735 757 Blair HS Blair HS xxxx CHIPS, 1 OZ, FLAVOR 72/CASE ORIGIN - USA 6 46.23$ 277.38$ 3/19/2026 13615735 757 Blair HS Blair HS xxxx SINGLE SERVE POWDERED DRINK MIX STICKS 400/CASE ORIGIN - USA 1 264.30$ 264.30$ 3/19/2026
Subtotal Location 757 13 865.62$
13568373 979 DFNS Warehouse 9018862 xxxx Juice, Fruit 100%, 4 oz 96/CASE ORIGIN - MEXICO 40 22.60$ 904.00$ 3/16/2026 13568373 979 DFNS Warehouse 9018862 xxxx Juice, Fruit 100%, 4 oz, frozen 96/CASE ORIGIN - MEXICO 50 21.95$ 1,097.50$ 3/16/2026 13568373 979 DFNS Warehouse 9018862 xxxx Chips, Corn, 1.5 oz, FLAVOR 60/CASE ORIGIN - USA 300 31.89$ 9,567.00$ 3/16/2026 13568374 979 DFNS Warehouse 9018948 xxxx Puffed Snacks, 1 oz, FLAVOR 90/CASE ORIGIN - USA 100 32.50$ 3,250.00$ 3/18/2026 13568374 979 DFNS Warehouse 9018948 42171 Cereal Cup,2 oz, FLAVOR 60/CASE ORIGIN - USA 420 36.12$ 15,170.40$ 3/18/2026 13568375 979 DFNS Warehouse 9019321 xxxx Cookie/Brownie, 1.5 oz, FLAVOR 96/CASE ORIGIN - USA 80 38.40$ 3,072.00$ 3/20/2026 13568375 979 DFNS Warehouse 9019321 39110 Crackers, savory, FLAVOR 175/CASE ORIGIN - USA 220 38.03$ 8,366.60$ 3/20/2026 13568375 979 DFNS Warehouse 9019321 xxxx Meat Snacks 288/CASE ORIGIN - USA 50 432.00$ 21,600.00$ 3/20/2026
Subtotal Location 979 1,260 63,027.50$
GRAND TOTAL: 1,291 64,190.12$
Note: Weekly spreadsheet invoices should be emailed to DFNSaccounting@mcpsmd.org in Excel file format with fields and information as shown above.
Each weekly invoice should contain two separate tabs, a detailed tab and a summary tab.
This is an example of the detailed tab.
Attachment C
9102 A la Carte
VENDOR NAME
INVOICE DETAILS
Week of 03/16/2026
TOTAL TOTAL
Item Description Unit Unit Quantity Net Amount
42171 Cereal Cup,2 oz, FLAVOR 60/CASE 420 15,170.40$ xxxx CHIPS, 1 OZ, FLAVOR 72/CASE 6 277.38$ xxxx Chips, Corn, 1.5 oz, FLAVOR 60/CASE 300 9,567.00$
37462 CHIPS, PITA STYLE, 1.375 OZ, FLAVOR 64/CASE 2 83.78$
xxxx CHIPS, POTATO, 1.375 OZ, FLAVOR 64/CASE 2 83.78$ xxxx Cold Brew Coffee Style Beverage, 12 oz 24/CASE 6 323.94$ xxxx Cookie/Brownie, 1.5 oz, FLAVOR 96/CASE 80 3,072.00$
39110 Crackers, savory, FLAVOR 175/CASE 220 8,366.60$ xxxx Juice, 100%, sparkling 8 oz 24/CASE 4 47.96$
44302 Juice, Fruit 100%, 12 oz 24/CASE 3 44.85$ xxxx Juice, Fruit 100%, 4 oz 96/CASE 40 904.00$ xxxx Juice, Fruit 100%, 4 oz, frozen 96/CASE 50 1,097.50$ xxxx Meat Snacks 288/CASE 50 21,600.00$ xxxx Puffed Snacks, 1 oz, FLAVOR 90/CASE 100 3,250.00$ xxxx SINGLE SERVE POWDERED DRINK MIX STICKS 400/CASE 1 264.30$
36837 WATER, BOTTLED, SPRING, 16.9 OZ 24/CASE 4 23.16$
42681 WATER, BOTTLED, SPRING, 8 OZ 24/CASE 3 13.47$
GRAND TOTAL 1,291 64,190.12$
Note: Weekly spreadsheet invoices should be emailed to DFNSaccounting@mcpsmd.org in Excel file format with fields and information as shown above.
Each weekly invoice should contain two separate tabs, a detailed tab and a summary tab.
This is an example of the summary tab.
Attachtment C
| Weekly Invoice DETAILS EXAMPLE |
| Weekly Invoice SUMMARY EXAMPLE |
File details come from the government source that posted it. Updated .