Attachment C - Bid Document.pdf

This is an Official Bid Document for a bulk propane supply contract issued by the Kentucky Department of Fish & Wildlife Resources (KDFWR). The document establishes the framework for vendors to submit competitive bids for propane supply services. Bidders must complete two mandatory criteria items to have their proposals deemed responsive: submission of a vendor's fixed fee adder to be applied to the Mont Belvieu spot price per gallon, and specification of the vendor's best delivery time measured in minutes, hours, or working days as agreed upon. The document requires vendors to provide complete company information including Federal Employer Identification Number (FEIN), primary and secondary contact information with names, telephone numbers, and email addresses for all service and contract communications with KDFWR.

The pricing structure is based on a pass-through model utilizing the Mont Belvieu spot price with an additional vendor-specific fixed fee adder per gallon, allowing KDFWR to leverage market-based pricing while maintaining a predictable markup component. Vendors must clearly identify their delivery time commitments, which serves as a key competitive evaluation criterion alongside pricing. The bid document does not specify quantities, response deadlines, site visit requirements, or bidder conference details in the provided excerpt, nor does it contain information regarding contract term length, renewal options, or funding sources.