Attachment B- VCCS-S1 and VCCS-S2 AE Supplemental Data Form (Rev 12-2014).xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- RFP-127580
- Issued by
- Southampton County, Chatham Town, Virginia
About this file
This supplemental data form is part of an Architectural/Engineering (AE) Request for Proposals (RFP) issued by the Virginia Community College System (VCCS) for professional services related to the replacement of Buchanan and Tazewell Halls at Southwest Virginia Community College. The project involves the design of a new 75,000 gross square foot two-story Administrative/Classroom facility to replace the existing 1968-era buildings. The facility will include administrative offices, academic programs, student services, teaching laboratories, and offices, constructed on a constrained site in the general location of the existing Buchanan Hall. Sealed proposals were to be received by 5:00 P.M. local time on Thursday, September 30, 2026. Prospective firms must be Architectural/Engineering firms authorized to do business in the Commonwealth of Virginia with demonstrated experience in designing academic facilities for institutions of higher education.
The VCCS-S1 and VCCS-S2 supplemental data forms are required submissions as part of the complete proposal package, which must also include completed and signed Forms AE-1 through AE-6 and other data as specified in the RFP. This procurement is structured as a competitive negotiation process, allowing for modification of the proposal and scope of services through mutual agreement during subsequent negotiations. The forms were last revised in December 2014, indicating they represent the standard supplemental documentation requirements established by the Virginia Community College System for architectural and engineering professional services solicitations.
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| Attachment D- 2026-0702_SWCC-B&T-Study_Concept-Final-Report.pdf |
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VCCS-S1
| VCCS-S1 | ARCHITECTURAL / ENGINEERING FIRM DATA | RFP # |
| PROJECT STAFFING ORGANIZATION | ||
| Submitted by (firm name): | ||
| Submitted for (Project Title): | PC # | |
| 1) Has your firm been debarred from soliciting for local, state, or federal work? |
If yes, please explain.
2) Describe any instances where a claim has been made against your firm's errors and omissions insurance policy. Please provide details of the claim and value of the contribution(s).
3) Describe your firm's process for writing, proofing and coordinating specifications and who specifically will be responsible on this project to perform that function.
4) Describe your firm’s process for disseminating information that comes out as “DEB NOTICES” or other guidance from DGS/DEB to your staff.
5) Provide details of the number of repeat clients and the type of work that is performed for those clients.
6) Please describe in some detail your experience with the use of B.I.M.
7) As a supplement to AE-3 item 4, it is expected in the discussion of QA/QC that you will include the name(s) and experiences of the individuals responsible for ensuring that design documents are correct, coordinated and code compliant before they are submitted to DEB for review.
8) Describe your firm’s intern development process. How are interns and other staff trained in appropriate methods, processes and details for preparing plans and specifications?
9) Supplemental Project Information Matrix: Complete the VCCS supplemental project information matrix (VCCS-S2). This shall provide names, roles and level of participation for all key personnel for the projects listed on the AE-IA (11) and the AE-4 (7). Provide for all of the Commonwealth of Virginia projects submitted, the number of working drawing submissions made to DEB prior to the issuance of a building permit. If the projects were phased, please note that as a factor.
10) As a supplement to AE-5 (7) provide the number and value of all non-owner requested change orders, disputes or claims that resulted from document issues.
11) Provide your planned process for construction administration and the individual(s) on your team will be responsible for the construction administration function.
| THE FOREGOING IS A STATEMENT OF FACT | |
| Typed name: | Signature: |
| Title: | Date: |
VCCS-S2
VCCS-S2
| G. KEY PERSONNEL PARTICIPATION IN EXAMPLE PROJECTS | |||||||||||
| 26. NAMES OF KEY PERSONNEL (from Form AE-3) | 27. ROLE IN THIS CONTRACT | 28. EXAMPLE PROJECTS LISTED IN Form AE-5's? (Fill in "Example Projects Key" section below before completing table. Place "X" under project key number for participation in same or similar role) | |||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 |
| 29. EXAMPLE PROJECTS KEY | |||
| NO. | TITLE OF EXAMPLE PROJECT (from AE-5's) | NO. | TITLE OF EXAMPLE PROJECT |
| 1 | 6 | ||
| 2 | 7 | ||
| 3 | 8 | ||
| 4 | 9 | ||
| 5 | 10 |
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