Attachment B - Technical Specifications Carl G. Washburne Culvert Replacement Project.docx

Oregon Parks and Recreation Department

From SMS_DB rev

TECHNICAL SPECIFICATIONS

For

Carl G. Washburne Memorial State Park Culvert Replacement Project

Project Number: OPRIS #37875 Contract Number: #13820

Date: December 3, 2025

Prepared by:

AKS Engineering & Forestry, LLC for Oregon Parks and Recreation Department Engineering Section 725 Summer Street NE, Suite C Salem, Oregon 97301

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Culvert Replacement Project

Contract Number: #13820

PROFESSIONAL OF RECORD CERTIFICATION(S):

TABLE OF CONTENTSNOTE: EDIT All SPECIFICATION SECTIONS AS NEEDED FOR YOUR PROJECT

UPDATE TABLE OF CONTENTS FIELD AFTER EDITING SPECIFICATIONS

ii Table of Contents

SECTION 01010 – SUMMARY OF WORK

NOTE: EDIT THIS SPECIFICATION SECTION AS NEEDED FOR YOUR PROJECT

PART 1 – GENERAL

1.01 DESCRIPTION OF WORK

A. Requirements of the STATE OF OREGON GENERAL CONDITIONS FOR PUBLIC IMPROVEMENT CONTRACTS (“General Conditions”) dated January 1, 2012, as modified by the Oregon Department of Justice on November 13, 2024, apply to the Technical Specifications and Plans for this Project.

B. The Work shall be as shown on the Plans and as specified herein at the following location(s):

1. Carl G. Washburne State Park – B Loop of Campground

C. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Specifications and terms of the Contract. Also refer to the Invitation to Bid (“ITB”) and the Contract for additional requirements and information. Work includes, but is not limited to, the following:

1. Mobilization

2. Erosion Control

3. Demolition, Clearing, and Grubbing

4. General Excavation and Earthwork

5. Base Rock

6. Backfill Rock

7. Streambed Material

8. Asphalt Paving

9. 6” Sanitary Sewer

10. 1” Waterline and Casing

11. Landscape Restoration

12. Temporary Dewatering

13. Plate Pipe Arch and Structural Plate Head/Wingwall Installation

14. Refer to Plans and Specification for other items.

D. Specific items furnished by Owner and installed by Contractor:

1. Culvert, headwall, and hardware for North Crossing.

2. Culvert, headwall, and hardware for South Crossing

E. Specific items furnished and installed by others:

1. See contract plans and Section 01025.

FD. Project is for the Oregon Parks and Recreation Department, herein referred to as Owner.

0. Where “Architect” or “Engineer” is used in the Contract Documents it shall mean “Owner”.

Where “General Contractor” is used in the Contract Documents it shall mean “Contractor”.

E. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Blaine Kaphammer Oregon Parks & Recreation Department 725 Summer St NE, Ste. C Salem, OR 97301 +1(541)910-4342

F. The Park Manager, where authority is specified in Contract Documents is:

Hyla Furnish Carl G. Washburne MU Manager Oregon Parks and Recreation Department hylah.furnish@oprd.oregon.gov +1(541)860-8212

EDIT AS NEEDED FOR PROJECT

G. Due to potential cultural resources, which may exist at each of the project sites, Contractor shall schedule and coordinate all subsurface Work with an Owner provided archeological monitor to monitor the subsurface Work. See Specification Section 01350 Protection of Cultural Resources.

1.02 CONSTRUCTION STAKEOUT AND LAYOUT

A. The Plans show approximate locations and dimensions of existing utilities and facilities adjacent to and in the proposed Work, as shown on the Plans, for the Contractor’s information. Final survey construction staking of the construction Work shall be provided by the owner, which will include one set of construction stakes for each culvert replacement site. Contractor to coordinate staking with Project Manager. The Contractor will be solely responsible for locating all existing utilities within the Project sites. Additional survey construction staking will be provided by the Contractor at the Contractor’s expense.

B. Contractor is responsible for properly laying out the Work and for lines and measurements for the Work. Contractor to verify the figures shown on the Plans before any construction takes place or products are ordered. Report errors or inaccuracies to the Project Manager for resolution before commencing Work.

1. Submit as-built plans after completion of the Project to record any changes that took place in accordance with Section 01300.

1.03 PROJECT RECORD DRAWINGS

A. Maintain at the site one complete set of full-sized original prints for recording installed conditions (As-Builts). Keep record drawings (As-Builts) clean, undamaged and up to date as Work progresses. Accurately indicate all deviations, additions and omissions from the original drawings in red ink.

1. As-builts should be accurate to within one foot in GIS or CAD format compatible with Construction Document CAD files.

B. The purpose of these record drawings is to provide the Project Manager with an easy to read, complete record of the installation so that at the end of the Project the Project Manager can revise the original Contract Plans to represent the actual installation. Color-coded and highlighted notes shall be used if these would make the record drawings easier to read.

C. At the completion of the Work, Contractor shall furnish the Project Manager this original set of marked-up drawings. Final payment to the Contractor will not be authorized until these drawings have been submitted to and accepted by the Project Manager.

1.04 OWNER OCCUPANCY

A. The Owner will not close any areas of the Park except the area under construction and temporary closures as approved in advance by the Park Manager for approved limited durations.

B. Coordinate all Work with Park Manager to minimize conflict and to facilitate on-going use and operation of the Park.

C. The Owner and Owner’s other contractors and consultants will be on-site performing other work elsewhere on-site during construction. Coordinate fully with separate contractors so that work under other contracts may be carried out smoothly, without interfering with or delaying Work of this Contract.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to construction areas around the Project site(s).

B. Contractor shall at all times conduct their operations to ensure the greatest public safety and least inconvenience to the public and adjacent land owners.

C. Contractor shall receive approval from the Park Manager as to the staging and stockpiling of the equipment and materials used on the Project.

D. Storage of material onsite is at Contractor’s own risk.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of material. Load restrictions shall meet state load restrictions.

F. Parking: Contractor and Subcontractors shall park at approved locations, and as approved by the Park Manager.

G. Restrooms: Contractor shall provide temporary rest room facilities for its workers and Subcontractors as required.

H. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except where indicated to be removed or altered. Repair damage to existing facilities.

I. Owner may allow Contractor to utilize park for temporary work force accommodation during construction. Location and utility availability to be coordinated and approved by Project Manager and Park Manager prior to arriving on site.

0. Contractor temporary work force accommodations need to be self-sufficient. Park restrooms will not be available. Temporary utilities may not be available.

0. If the awarded Contractor elects to utilize the Park for temporary living accommodations for its employees and subcontractors during construction, Owner will negotiate an amendment to the contract to reduce the cost of the Mobilization line item commensurate with the value of the Park space usage.

1.06 CONSTRUCTION SCHEDULE

A. Refer to the Contract for construction schedule Substantial and Final Completion dates.

B. Contractor shall not begin any on-site Work of this Project before required permits have been obtained, a preconstruction conference has been held, a proposed construction schedule is submitted, along with required submittals in accordance with Section 01300 and required submittals have been submitted in accordance with Section 01330, and the Project Manager has given written approval of the submittals and construction schedule provided by the Contractor.

1.07 SPECIFICATION LANGUAGE

A. Portions of the Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

1. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33. Singular words will be interpreted as plural and plural words shall be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

2. The word provide or furnish means “purchase, furnish and install”.

1.08 PROJECT IDENTIFICATION SIGN

A. The Project identification sign, if used, will be by the Owner.

1.09 CUTTING

A. Perform or arrange and pay for required cutting of asphalt, concrete, masonry, wood, structural framing, etc. and obtain approval from the Project Manager prior to cutting.

B. Cutting or channeling of underpinning or structural members shall not be permitted without prior permission of the Project Manager.

C. No weakening of structural parts is permitted, and the Contractor will pay for and correct any Work impaired.

1.10 PATCHING

A. Where trenching is done through existing paving, walks, curbs, etc. (with prior approval from the Project Manager), the Contractor is responsible to patch and repair these structures to original condition.

B. Patch all openings in and through concrete and masonry with dry pack.

C. In new Work, patch and refinish all damaged finished surfaces that are a result of the Contractor’s activities to match the adjacent surface as approved by the Project Manager.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

END OF SECTION

Culvert Replacement Project

SECTION 01010 - 4

SUMMARY OF WORK

SECTION 01019 – CONTRACT CONSIDERATIONS

PART 1 – GENERAL

1.01 SPECIAL PROJECT REQUIREMENTS

A. The Park will be closed to the public for the duration of construction. The Contractor shall erect barricades and signage to prevent public access in the construction site and provide for public safety during construction. Devices required to provide for public safety during construction shall be provided and installed by the Contractor at the expense of the Contractor. If required safety devices are not installed, Work shall not be allowed to commence until such devices are installed. The Contract Time will not be extended based on working Days lost due to the noncompliance of safety devices.

B. Construction operations shall be restricted to two hours after sunrise and two hours before sunset, unless otherwise arranged and approved in writing by the Project Manager and Park Manager.

C. No Work shall be performed on any legal holiday or weekends without prior written approval from the Park Manager.

D. If special circumstances or emergency conditions require Work beyond the hours as specified, the Contractor shall:

1. Notify the Project Manager and Park Manager 72 hours in advance of any proposed extended work hours for preauthorization. The Contractor’s written request shall specify the Work to be performed and the circumstances that warrant the request. The request shall include any additional measures to mitigate noise generated by this construction activity, if deemed necessary by the Project Manager.

2. If an emergency situation occurs that warrants extended hours, the Contractor shall notify the Park Manager and Project Manager immediately upon determining the need for this Work.

E. Contractor shall notify the Park Manager in advance when Contractor, Subcontractor or any employees of such shall be on Park property.

F. Comply fully with manufacturer’s instructions and recommendations. Should manufacturer’s instructions conflict with Contract Documents, request clarification from Project Manager before proceeding.

G. Contractor shall furnish all planning, investigation, material, equipment, labor and permits to complete the Work in accordance with the Plans, Specifications and terms of this Contract, except as specified otherwise herein.

H. Day Use Park Fees will not be charged by the Park for contractors or deliveries.

I. All changes to normal traffic patterns must be clearly explained in the Traffic Control Plan and approved by the Project Manager.

J. For paving projects, Contractor shall stay on roadway surfaces at all times. No staging of equipment or storage of materials shall be allowed off the existing roadway surface.

1.02 EXISTING UTILITIES

A. In general, the locations of existing utilities, whether above ground or underground or under the roof, are to be determined as needed by the Contractor. Work in some cases must be done in close proximity to said utilities and live electrical service lines, pipes, drains, and structures not shown, which may require a change in operations, cost and time.

B. Utilities damaged by Contractor’s activities shall be reestablished, to the satisfaction of the Park Manager and/or Project Manager. If the Contractor fails to repair the damaged utility, costs for repairing the utility shall be deducted from final payment.

C. Comply with Oregon Administrative Rules Chapter 952, Relating to Abandoned Underground Facilities. An “Abandoned Facility” means an underground facility that is no longer in service and is physically disconnected from the operating facility that is in service. In addition to notification requirements of this rule, notify Project Manager of any Abandoned Underground Facilities which are discovered during the course of the Project.

1.03 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish at all times. Maintain site in a clean and orderly condition. Provide legal debris disposal (or recycle waste materials if feasible) off-site for all debris generated while working on this Project.

B. Remove debris and rubbish from pipe chases and other closed or remote spaces on a daily basis.

C. Remove waste materials, debris and rubbish from the site immediately upon such materials becoming unfit for use in the Work. In the event this material is not removed, Project Manager will give one notification in writing as to the removal of such waste materials, debris and rubbish. If the Contractor does not clean up the waste materials, debris and rubbish within 24 hours as approved by the Project Manager, the Project Manager reserves the right, but does not have the duty, to have the material removed and the expense shall be deducted from payment to the Contractor. This debris shall be removed at the end of each workday.

D. Provide legal debris disposal off-site for all debris generated while working on this Project.

1.04 TEMPORARY UTILITIES

A. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Project Manager. Contractor to make arrangements for connections. Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

B. Provide toilet and wash-up facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

SECTION 01019 - 7

CONTRACT CONSIDERATIONS

SECTION 01025 – MEASUREMENT AND PAYMENT

NOT REQUIRED FOR LUMP SUM PAYMENT JOBS

PART 1 – GENERAL

1.01 SUMMARY

0. All Payments shall be as provided in the State of Oregon General Conditions for Public Improvement Contracts. References to other documents in the Plans and in the Specifications, such as ODOT and ODOT/APWA are not intended to include references to measurement and payment that may exist in those other documents. Specific Measurements for Work Items are detailed in this Section.

If no Item exists for a portion of the Work, include the costs in a related Item.

No separate payment will be made for any item that is not specifically set forth in the Solicitation, and all costs therefore shall be included in the prices named in the Solicitation for the various appurtenant items of Work.

Quantities listed in the Contract Document do not govern final payment. Payments to the Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under Change Orders.

1. Contractor is required to notify Project Manager immediately if quantity bid differs from quantity on plans by 10% or more. Contractor shall notify Project Manager prior to material procurement.

1. Materials exceeding bid quantity procured and installed without PM notification.

1. Owner will not be responsible for quantity adjustments exceeding 10% without notification and approval prior to material procurement or installation.

Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

Disposal and Fees: There shall be no separate measurement and payment item for Disposal Fees. Payment shall be incidental to other bid items.

1. Organic material and debris generated by the Work shall be disposed of on-site at the material storage area located approximately ¼ mile south of the park’s main entrance (in a legal manner) unless otherwise noted in the Contract Documents. Material shall be consolidated to the greatest extent practicable and material stockpile to not exceed 10 ft in height.

1. Deleterious material shall be hauled off and disposed of legally or recycled at the Contractor’s expense.

There shall be no separate measurement and payment item for Disposal Fees. Payment shall be incidental to other bid items.

Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General Conditions for Public Improvement Contracts.

Material requiring weighing to be weighed by scale. Allowable scales with Project Manager approval are commercial vehicle weigh scales, plant automatic weight batching and mixing control printer system, or plant weight hopper printer system.

Pay Items to be measured by weight shall include all Contractor costs for furnishing appropriate weight tickets and transporting materials to the scales or to check weighing.

The scales shall conform to ORS 618, and NIST Handbook 44, and shall be:

Licensed by the Oregon Department of Agriculture;

Technically suitable for weighing the materials;

Properly installed and maintained; and Accurate to the required tolerances.

The Owner may periodically have a representative at the scales to observe the weighing procedures.

1.02 BID ITEMS, MEASUREMENT AND PAYMENT EDIT AS NEEDED FOR PROJECT

(NOTE: See the ITB Pricing Submittal Form. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.)

A. BID ITEMS - SITE RELATED:

A1 Mobilization:

a. Measurement and payment for this bid item shall be made on a lump sum basis. The amount to be allowed for Mobilization in the partial payment to be made under the Contract will be as follows:

i. When 5% of the total original Contract amount is earned from other items, 50% of the amount bid for Mobilization, or 2.5% of the original Contract amount, whichever is the least, will be paid.

ii. When 10% of the total original Contract amount is earned from other items, 100% of the amount bid for Mobilization, or 5% of the original Contract amount, whichever is the least, will be paid.

iii. Upon completion of all Work on the Project, payment of any amount bid for Mobilization in excess of 5% of the total original Contract amount will be paid.

b. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

A2 Erosion Control:

a. Measurement and payment for this bid item shall be made on a lump sum basis.

b. The Contractor shall provide all erosion control measures necessary to comply with the requirements of Section 01560, all applicable permits, and all local, state and federal requirements.

A3 Demolition, Clearing, and Grubbing:

a. Measurement and payment for this bid item shall be made on a lump sum basis.

b. The Work shall include all material, equipment, incidentals, and labor necessary to accomplish the work as shown on the Contract Documents or as located in the field, including, but not limited to, excavation, and disposal of material in a legal manner unless otherwise noted in the Contract Documents.

A4 General Excavation and Earthwork:

a. Measurement and payment for this bid item shall be made on a lump sum basis for all material moved or removed to the lines and grades shown on the Contract Documents and as approved by the Project Manager.

b. Payment shall include full compensation for all excavation and earthwork required to remove material above and surrounding both culverts as well as all other structures as shown in the Contract Documents. No payment will be made for over-excavation except as approved by the Project Manager. Payment includes compensation for hauling and legal disposal of excess material.

c. Geotextile fabric, where indicated by the Contract Documents, shall be incidental to this Work.

A5 Base Rock:

a. Measurement and payment for this bid item shall be made on a per ton in place basis. The quantities for payment shall be calculated from weight tickets collected at the job site.

b. Work includes providing the labor, equipment, materials and incidentals needed to furnish and install the base rock in conformance with the Contract Documents and as approved by the Project Manager.

A6 Backfill Rock:

a. Measurement and payment for this bid item shall be made on a per ton in place basis. The quantities for payment shall be calculated from weight tickets collected at the job site.

b. Work includes providing the labor, equipment, materials and incidentals needed to furnish and install the Backfill Rock in conformance with the Contract Documents and as approved by the Project Manager.

A7 Streambed Material:

c. Measurement and payment for this bid item shall be made on a per ton in place basis. The quantities for payment shall be calculated from weight tickets collected at the job site.

d. Work includes providing the labor, equipment, materials and incidentals needed to furnish and install the Streambed Material in conformance with the Contract Documents and as approved by the Project Manager.

A8 Asphalt Paving - Leveling and Wearing Courses Combined:

a. Measurement and payment for this bid item shall be made on a per ton in place basis for all material shown on the Contract Documents and as approved by the Project Manager.

b. Work shall include installing all pavement overlay including pre-leveling as shown on the Plans and as approved by the Project Manager.

c. Asphalt paving used as cap materials in road base repair shall be paid as Asphalt Paving - Wearing and Leveling Courses Combined.

d. All pavement outside the Project limits, damaged as a result of the Contractor’s operations will be removed and replaced to the satisfaction of the Project Manager, at the Contractor’s expense.

A9 6” Sanitary Sewer:

a. Measurement and payment for this bid item shall be made on a linear foot basis.

b. This Work includes the installation of new 6” sewer piping, modification of the existing sewer line, connecting the new line to the building sewer system or existing piping with approved connections, installation of new access risers on existing septic and dosing tanks, and any related Work as shown on the Plans and as specified herein.

c. Work shall include all materials, equipment, and labor required to Install Site Sewer System at locations shown on Plans and as approved by the Project Manager and in conformance with the Contract Documents.

A10 1” Water Line:

a. Measurement and payment for this bid item shall be made on a linear foot basis.

b. This Work includes the installation of new 1” water line, modification of the existing water line, connecting the new line to the existing water line as shown in the Contract Documents and any other related Work as required for a complete system.

c. Work shall include all materials, equipment, and labor required to install 1” water line at locations shown on the Plans and as approved by the Project Manager and in conformance with the Contract Documents.

A11 Landscape Restoration:

a. Measurement and payment for this bid item shall be made on a lump sum basis.

b. This Work includes providing all labor, equipment, materials, and incidentals to complete the work in conformance with the Contract Documents and as approved by the Project Manager.

A12 Temporary Dewatering:

a. Measurement and payment for this bid item shall be made on a lump sum basis.

b. This work includes providing all labor, equipment materials, and incidentals to complete the work in conformance with the Contract Documents and as approved by the Project Manager.

A13 Plate Pipe Arch & Structural Plate Head/Wingwall Installation

Measurement and payment for this bid item shall be made on a lump sum basis.

This Work includes the installation of the Plate Pipe Arch & Structural Plate Head/Wingwall Package as shown in the Contract Documents and any other related Work as required for a complete system.

The culvert components used for this pay item shall be owner furnished and contractor installed.

Backfill compaction testing shall be incidental to this pay item.

PART 2 – PRODUCTS (Not Used)

PART 3 – EXECUTION (Not Used)

SECTION 01025 - 24

MEASUREMENT AND PAYMENT

SECTION 01028 – MODIFICATION PROCEDURES

1.01 SUMMARY

A. Section includes the administrative requirements for Requests for Information (“RFI”) and Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION

A. General:

1. RFI's are requests for information originated, prepared and submitted by the Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. Endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. If Project Manager clarification results in additional cost or time, do not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI that outlines costs associated with the approved clarification or until a PR is fully-executed. A CO will be processed to include this type of change.

3. Submit RFI’s on form provided by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information is required to avoid impact on construction schedule or cost. Project Manager will endeavor to respond to proper RFI’s within 7-Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Maintain current and accurate RFI Log.

1.03 PROPOSAL REQUEST

A. General:

1. Provide quotations for extra Work or changes in Work when requested by the Project Manager, on a PR form to be provided by the Project Manager.

Provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager. Indicate if a change to the Contract Period is warranted.

Respond to proposal requests in a timely manner, generally 7 days unless otherwise noted on the proposal request or approved by the Project Manager.

B. Maintain current and accurate Proposal Request log.

C. Issuance of a PR is not an authorization to proceed with extra or changed Work until fully executed by Owner and Contractor. Do not proceed with the Work indicated in the PR until the Project Manager provides a fully-executed copy. A CO will be processed to include approved Proposal Requests.

PART 2 – PRODUCTS (Not Used )

SECTION 01028 - 23

MODIFICATION PROCEDURES

SECTION 01062 – PERMITS

1.01 SUMMARY

A. The Contractor shall obtain all necessary permits as required.

1.02 PERMITS EDIT AS NEEDED FOR PROJECT

A. See Supplemental General Conditions for Public Improvement Contract “Exhibit 7” in for supplemental or additional permit requirements.

EXAMPLES FOR USE IN SUPPLEMENTAL GENERAL CONDITIONS- EDIT AS NEEDED

A. Oregon Parks and Recreation Department has NOT submitted the Plans and Specifications for permitting. Contractor shall submit Plans and Specifications to the applicable permitting authority; obtain and pay for all required permits related to the project including the building permit, plan check and inspection fees.

B. Oregon Parks and Recreation Department has submitted the Plans and Specifications for the building permit and paid the building plan check fee. Contractor shall obtain and pay remaining fee(s) for all required permits related to the project from the applicable permitting authority.

SECTION 01062 - 27

PERMITS

SECTION 01090 – REFERENCE STANDARDS

PART 1 – GENERAL

1.01 REFERENCED STANDARDS:

All Work shall conform to the issue of following referenced standards which is current at date of Contract Execution. Whenever the following abbreviations are used in these Contract Documents, they are to be construed the same as follows:

SECTION 01090 - 27

REFERENCE STANDARDS

SECTION 01300 – PROJECT MANAGEMENT & COORDINATION

1.01 SUMMARY

0. This section includes administrative provisions for coordinating construction operations on the Project.

1.02 PROJECT COORDINATION

0. Coordinate with the Project Manager to locate area for mobilization, field offices and sheds, vehicle access, traffic, and parking facilities.

0. Coordinate construction operations included in Contract Documents to avoid conflicts and assure efficient and orderly installation of each part of the Work.

1. Schedule construction operations in sequence required to obtain best results where installation of one part of Work depends on installation of other components.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

3. Coordinate storage or staging areas for all trades.

4. Locate and verify all utility service connection points. Coordinate actual location and depth of all utilities with utility connections. Modify designed location of points of connection to accommodate actual site locations.

5. Coordinate space requirements and installation of irrigation and/or electrical work depicted diagrammatically on Drawings. Follow routing shown for pipes and conduit as closely as practicable. Utilize spaces as efficiently as practicable to maximize accessibility for other installations, for maintenance, and for repairs.

E. Coordinate testing and inspections by building officials and Owner’s testing and inspection services.

F. During construction, coordinate use of site and facilities through the Project Manager.

G. Comply with Project Manager procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

H. Coordinate with Project Manager for use of temporary utilities.

I. The Contractor shall maintain Daily Reports documenting which subcontractors are on site, jobsite activities, materials deliveries, high/low temperatures and general weather conditions, meetings and significant decisions, visitors, accidents and unusual events, and other significant items. These Daily Reports shall be made available to the Project Manager upon request.

0. CONTRACTOR’S CONSTRUCTION SCHEDULE

1. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart type, Contractor’s construction schedule within (14) days of date of Notice to Proceed and prior to commencing work. Base schedule on the construction schedule in the Contract and additional information received since the start of the project.

1. The proposed construction schedule shall be in a critical path method format and shall be updated throughout the duration of the Project to reflect the progress of the Work.

1. Revise the schedule at monthly intervals to reflect actual construction progress and activities. Issue revised schedule with progress payment requests.

1. Revise the schedule immediately after each progress meeting or other activity where revisions have been recognized or discussed. Issue the revised schedule with the associated meeting notes.

1. Revise and reissue schedule immediately if individual task schedules change more than 5 days.

2. Schedule changes for tasks requiring archaeology monitoring must be approved by Project Manager in order to assure monitor is available for revised dates.

1. Contractor shall prepare a three week look ahead schedule of upcoming work for review at progress meetings.

Revise the three week look ahead schedule weekly to reflect planned work.

0. PROJECT MEETINGS

A. General: Contractor is responsible for conducting meetings unless otherwise noted. Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Project Manager of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Contractor shall record significant discussions and agreements achieved. Distribute the meeting minutes to attendees and concerned parties, including Project Manager, within three (3) days of the meeting.

B. Preconstruction Conference: Owner will coordinate with Contractor to schedule and conduct a preconstruction conference before starting construction, at a time convenient to both parties, but no later than fifteen (15) days after Notice to Proceed.

1. Attendees: Authorized representatives of Owner, Project Manager, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Designation of key personnel, their responsibilities and duties.

b. Lines of communication.

c. Procedures for processing Submittals, RFIs, Proposal Requests and Change Orders.

d. Review required project start up submittals.

Initial construction schedule.

Certified Erosion and Sediment Control Inspector qualifications.

Erosion and Sediment Control Plan, if developed by Contractor.

Inadvertent Discovery Plan (IDP) Traffic control plan and public safety.

Submittal list.

Others as required by Contract Documents.

e. Schedule and format for Progress Meetings.

f. Critical work phasing, sequencing, and long-lead items.

g. Procedures for testing and inspecting.

h. Working hours.

i. Parking availability, construction access and delivery routes.

j. Security.

k. Permits and regulations of authorities having jurisdiction.

l. Procedures for processing Applications for Payment.

m. Owner's occupancy requirements.

n. Preparation of record documents.

Retain first paragraph below if a separate sustainable design coordination conference is required.

Revise subparagraphs below to suit Project.

Retain "Preinstallation Conferences" Paragraph below if Project requires preinstallation conferences. Limit preinstallation conferences to major assemblies if the Work requires tight control and coordination. If necessary, individual Sections should specify preinstallation conferences as a requirement and should reference this Section.

C. Preinstallation Conferences: Contractor shall conduct a preinstallation conference for each construction activity that requires coordination between construction disciplines, and as specified in Contract Documents.

1. Attendees: Installer and representatives of subcontractors, manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

2. Schedule preinstallation conference a minimum of one week prior to commencing related work. Advise Project Manager of scheduled meeting dates.

3. Review conditions of installation, preparation, and installation procedures, coordination with related work, and protection of adjacent work.

4. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Contractor shall conduct progress meetings weekly or as discussed at preconstruction meeting.

1. Attendees: Project Manager and Contractor Superintendent, with representative subcontractors, suppliers, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities. All participants at the meeting shall be familiar with the Project and authorized to conclude matters relating to the Work.

2. Agenda:

a. Review minutes of previous progress meeting.

b. Review field observations, problems, decisions, and corrective actions.

c. Review Contractor's Construction Schedule:

1) Review work progress since last meeting and planned progress during succeeding work period.

2) Review three week look ahead. Discuss testing, inspection, and/or monitoring need for proposed work.

3) Review fabrication and delivery schedules.

4) Discuss whether schedule revisions are required to ensure that the Work will be completed within the Contract Time.

d. Review present and future needs of each entity present, including the following:

1) Sequence of operations.

2) Status of correction of deficient items.

3) Status of submittals.

4) Status of RFIs.

5) Status of Proposal Requests and Change Orders.

SECTION 01300 - 23

PROJECT MANAGEMENT & COORDINATION

SECTION 01330 – SUBMITTALS PROCEDURE

1.01 SUMMARY

A. This section specifies procedures for the technical submittals required in the Plans and Specifications.

NOTE:

1. The Contractor is responsible for making technical submittals as called for in the Plans and individual Specification Sections. The Contractor shall develop a submittal list within 14 Days after being issued the Notice To Proceed for Owner to review and approve. Contractor shall modify the submittal list as requested by Owner until approved.

2. During construction, if the Contractor installs products or materials which are not in conformance with the Plans and Specifications, that are not approved by the Owner through the submittal process, the Contractor will be required to remove such products or materials and replace with the specified product or material at no additional cost to the Owner.

B. Submittals shall contain information that will enable the Project Manager to assess whether the Contractor’s proposed materials, equipment or methods of work are in general conformance to the design intent and in compliance with the Plans and Specifications. The information may consist of product data, drawings, specifications, descriptive data, certificates, samples, mock-ups, test results and/or other information, as required in the individual Specification Sections and Plans.

1.02 CONTRACTOR RESPONSIBILITIES

A. Prior to submittal transmittal to the Project Manager,

1. Ensure the accuracy and completeness of the information contained in each submittal and that the material, equipment or method of work is as described in the submittal.

2. Ensure information is legible by the Owner. Faxed submittals are NOT acceptable.

3. Ensure that the information is transmitted and approved by Owner and as follows:

4. Verify the material and equipment described in each submittal conforms to the requirements of the Specifications and Plans.

5. Ensure there is no conflict with other submittals.

6. Notify the Project Manager in each case where such submittal may affect the Work of another contractor or Owner.

B. Substitutions:

4. “Or Approved Equal” Substitutions: Shall be considered during bidding for products requiring an approved equal, provided they are submitted within the time period allowed stated in the ITB and the substitution complies with the Technical Specifications herein. Obtain written approval from the Project Manager, prior to bidding, by submitting the Substitution Request Form to the Single Point of Contact (located in the ITB document).

“Or Equal” or “Basis of Design” Substitutions: May be considered by the Project Manager during construction through the Submittal process.

Manufacturers and products listed in the Contract Documents establish minimum requirements for appearance, quality, utility, durability, function, and purpose, and are all considered to have the designation “or equal” associated with the manufacturer or product.

Substitutions Submittals should include complete data substantiating compliance of proposed substitution with Contract Documents.

C. Refer to the Contract Documents and State of Oregon General Conditions for additional information regarding submittals and substitutions.

PART 2 – PRODUCTS (not applicable)

PART 3 – EXECUTION

3.01 TRANSMITTAL PROCEDURE

A. General:

1. For each required submittal, submit two (2) copies of all required information not less than fourteen (14) Days prior to purchase or installation (if previously purchased). One copy will be returned to the Contractor. Individual sheets shall not exceed 22 inches x 34 inches. NOTE: SUBMITTALS MAY BE MADE ELECTRONICALLY VIA EMAIL WITH PDF ATTACHMENT(S) AS APPROVED BY PROJECT MANAGER.

2. Use a Submittal/Transmittal Form for material and equipment submittals. Use a separate form for items specified in separate, discrete sections for which the submittal is required. Use a single form for submittals for various items when the items taken together constitute a manufacturer’s package, or are related such that expediency indicates review of the package as a whole.

3. Assemble complete submittal package into a single indexed file incorporating all submittal requirements of a single Specification Division.

4. Name file with submittal number or other unique identifier, including revision identifier. Note the unique sequentially assigned number that will accompany each item submitted, on the transmittal form. Original submittal numbers shall have the format: “XXX”; where “XXX” is the sequential number assigned by the Contractor followed by an underscore and the applicable Specification Section. Resubmittals shall have the format: “XXX‑Y”; where “XXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively.

5. Mark each item to show applicable choices and options. Where Product Data includes information on several products that are not required or proposed for Work, clearly mark to indicate applicable information.

B. Deviation from Contract: Submit a request for substitution for deviations from the Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by Change Order only.

C. Submittal Completeness: submittals that do not have all the information required to be submitted are not acceptable and will be returned without review.

D. Project Manager reserves the right to ask for submittals not referenced in this document.

3.02 REVIEW PROCEDURE

A. The Project Manager will review the submittal and return it to the Contractor. The returned material will consist of one (1) marked‑up copy of the submittal. The returned submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Specifications, the submittal copies shall be marked “Approved”. In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Approved as Noted”. The Contractor may begin to implement the work method or incorporate materials/comments covered in the submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Not Approved, Resubmit”. In this case, the Contractor shall not undertake Work covered by this submittal until the submittal has been revised, resubmitted and returned to the Contractor with a marking of “Approved” or “Approved as Noted”.

4. If the review reveals the material, equipment, or Work does not require submittal, then the submitted copies shall be marked “Review Not Required Per Contract Documents.” In this event, the Contractor may begin to incorporate the material/equipment/Work covered by the submittal and no further action is required.

3.03 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. Submittal review of what the Contractor proposes to provide shall not relieve the Contractor of his responsibility for errors therein, nor shall it be regarded as an assumption of risks or liability by the Owner, or by any officer or employee of the Owner. Contractor shall have no claim under the Contract on account of the failure, or partial failure, of the method of work, material or equipment so reviewed.