Attachment B - Statement of Work.pdf

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STATEMENT OF WORK

FATS AND BONES, USED ROTISSERIE

CHICKEN/FRYER OIL REMOVAL AND

DISPOSAL FOR THE DEFENSE

COMMISSARY AGENCY (DeCA)

1.0 Contractor’s Responsibility General: The Contractor shall provide all personnel, supervision, equipment, transportation, and services necessary to perform the removal/pickup/disposal of supermarket animal and fish by– products including fats and bones which could include chicken, pork, beef, lunch meat, fish, and sausages, along with the removal of used rotisserie chicken/fryer oil from DeCA Commissary location(s) identified in the solicitation and resulting contract. “To prevent contamination of recycled products, DeCA employees will remove all meat packaging prior to disposal (barrel) and place only (used rotisserie chicken or fryer) oil into the tanks”. All supermarket by-products will be processed at a licensed facility.

1.1 The Contractor will be required to remove/pickup/dispose of the following at each location:

Commissary Services Required Stat e

Moffett Field NAS Fats/Bones Only CA

Selfridge ANGB Fats/Bones Only MI

Bangor NBK Fats/Bones and Used Rotisserie Chicken Oil WA

Bremerton NBK Fats/Bones and Used Rotisserie Chicken Oil WA

Smokey Point Fats/Bones and Used Rotisserie Chicken Oil WA

Yuma MCAS Fats/Bones Only AZ

Davis-Monthan AFB Fats/Bones and Used Rotisserie Chicken Oil AZ

Moody AFB Fats/Bones and Used Rotisserie Chicken Oil GA

Little Rock AFB Fats/Bones and Used Rotisserie Chicken Oil AR

Fort Gordon Fats/Bones Only GA

Annapolis NSA Fats/Bones Only MD

Fort Huachuca Fats/Bones and Used Rotisserie Chicken Oil AZ

2.0 Personnel: At all times during the performance of work under this contract, Contractor’s employees or subcontractors shall identify themselves through personal introductions and by displaying distinguishing badges or other visible identification when interacting with Government personnel. Contractor’s personnel shall appropriately identify themselves in telephone conversations and in formal and informal written correspondence including electronic mail correspondence.

3.0 Compliance with federal, state and local regulations: Contractor is required to comply with all local, state and federal law, regulations, ordinances, and published best practices applicable to the removal, transportation, and disposal of all animal and fish by-products and used rotisserie chicken/fryer oil. The Contractor shall, without additional effort by or cost to the Government, maintain and acquire all permits in accordance with local, state, and federal regulations. All charges, fees, or permits pertaining to providing, maintaining, emptying, transporting, and dumping such barrels/tanks shall be included in the Contractor’s price for the service. Contractor shall be responsible for all fines, penalties, or other costs resulting from, and shall reimburse the Government for any costs it incurs resulting from, the Contractor’s negligent, illegal, improper, or unauthorized handling, transportation, or disposal of materials covered under this contract.

4.0 Sanitation and Maintenance: All equipment, vehicles, will be kept in a clean and well-maintained condition.

The Contractor shall be responsible for removal or remediation of any spillage that occurs during the transport of all materials covered under this contract, in and around all facility(s), roads, and highways while in route to the final destination for the materials.

4.1 Fats and Bones barrels and Used Rotisserie Chicken/Fryer Oil tanks damaged (with exception of normal wear and tear) by the Contractor shall be repaired at no cost to the Government. In addition, the

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Contractor shall furnish temporary replacement tanks (fryer or used chicken oil tank) for each one that is removed for replacement or repair. All permanent and temporary replacement fats and bones barrels shall meet one of the minimum specifications as identified in Table 1 below. All permanent and temporary replacement used rotisserie chicken/fryer oil tanks shall meet the minimum specification as identified in Table 2 below.

4.2 Prior to departing the commissary, the Contractor will return the work area to the condition it was in prior to start of work, removing any material or debris which resulted from performing the work.

5.0 Use of Materials: Use of any materials must be in a manner that is in accordance with all applicable federal, state, and local laws, regulations, and ordnances at all locations in which the material is handled, including final disposal location. The objective of this program is to reduce the amount of material going to the commercial landfill. The Contractor is expected to make all reasonable efforts to dispose of these products in an environmentally sound manner.

6.0 Equipment: The commissaries will provide the barrels/tanks to store the food waste (all animal by-products and used rotisserie chicken/fryer oils covered under this contract). The commissary is also responsible to replace barrels that are damaged by normal wear and tear (see table one specs).

6.1 Fats and Bones Barrel: The Contractor will empty the barrel(s) onsite and return them to the commissary. The commissaries will clean the barrel(s) as identified in Job Aid #MT-30.

6.2 Used Rotisserie Chicken/Fryer Oil Tank: The Contractor will empty the tank and return it to the commissary. If the commissary employee spills the used rotisserie chicken/fryer oil when dumping into the tank, the commissary employee is responsible for cleaning up the spillage. The commissaries will provide a double-wall tank for the used rotisserie chicken/fryer oil. The tank minimum capacity is 168 gallons, includes a heat tube, secondary spill containment capabilities, and meets industry standards. See Table 2 below for minimum tank specifications:

Table 1 (fats and bones barrel): Table 2 (oil tank):

7.0 Vehicles: The Contractor shall provide all vehicles required to fulfill the requirement. All vehicles shall be in operable condition and meet all local, state, and federal safety requirements. The Contractor shall obtain all necessary permits for base access in accordance with the Installation Access Requirements found at 52.204- 4500 of this contract. Trucks shall be conspicuously marked indicating the Contractor’s name.

8.0 Pickup Requirements: The Contractor shall pickup from the facilities on a per pickup basis on an overall frequency schedule identified for each location not to exceed the frequency of pickups identified in the contract and elsewhere in the contract, with the exception of any Federal holidays or other day when the commissary is closed. In such cases, pickup must be done on the next business day. During the periods when the installation is impacted by acts of God, natural disaster, or power failure (if the commissary is functioning) the Contractor is to make every reasonable effort to pick up material from the commissaries at the frequency stated in the schedule. If services are disrupted, a normal pickup schedule should be resumed when normal operations resume for that installation.

8.1 At the time of pickup at the store, the Contractor will leave a pickup receipt showing the date of each pickup, type of commodity, and estimated weight to include weight of used rotisserie chicken/fryer oil. The service described on the ticket shall be validated by a DeCA employee, who will initial the pickup receipt and maintain a copy at the

Feature Minimum Tank Specifications

Tank

Double-wall Poly lid Steel screen

Size Medium: 36”L x 66”W x 33”D Material 12 gauge steel Capacity 168 gallons Serial number Yes; non-removable Heat Tube Standard; 11 gauge steel Pumping Capability Pump and/or dump

Compliant Within industry standard

1 Flat Lid, 2" H, For 55 Gallon Gray, Trash Receptacle, Rubbermaid® Brute®

2 Trash Receptacle, 55 Gallon, Gray, Round, 261/2" Diameter x 33" High

3 Dolly, Universal Drum, Will Hold Up To 500 LBS, 7 1/8" H, Black

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8.2 Recognized Federal Holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

9.0 Missed or Additional Pickups: The Contractor shall be required to collect the covered material within 48 hours after a missed pickup. A missed pickup may occur if the installation is closed for inclement weather or security lock down. Additional pickups may be required at the discretion of the Commissary Officer, but the number of pickups during any given work week shall not exceed one.

10.0 Contaminated Material: If the Contractor determines that material that is picked up from one of the commissaries is contaminated, the Contractor shall immediately provide notification to the Commissary Officer that includes specific identification of the contaminating material. The Contractor is required to dispose of the contaminated material in accordance with all applicable laws, regulations, ordinances, and best practices. If there are more than three such incidents within a 30-day period, Contractor shall immediately notify the Contracting Officer.

Notification shall include photographs and descriptions necessary to fully describe the type of contamination and a recommendation to prevent recurrence.

11.0 Reporting Requirements: The Contractor shall provide a “monthly pickup report” for the prior month service. This report shall be emailed to SWAT@deca.mil by the 15th of each month. The monthly report includes:

a) Location of service (commissary) and pickup date.

b) Total pounds for fats and bones along with the number of barrels picked up.

c) Total gallons or pounds of used rotisserie chicken/fryer oil.

d) The amount of material that was not diverted (unable to be recycled or reused) and was sent to the landfill.

e) Any material picked up that was considered to be contaminated and why.

12.0 Enterprise-wide Contractor Manpower Reporting (ECMRA):

The Contractor shall report ALL Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Commissary Agency (DeCA) via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address:

http://www.ecmra.mil/.

12.1 Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

mailto:SWAT@deca.mil http://www.ecmra.mil/ http://www.ecmra.mil/