Attachment B_SOW Mailing Equipment_15A00024R00000065_20240702.doc

ATF Field Mailing Systems – Statement of Work

Statement of Work (SOW) for

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) – Field Mailing Systems I. Background:

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) stands as a cornerstone law enforcement agency under the United States Department of Justice (DOJ), devoted to curbing violent crime. Its dedicated personnel carry out the vital tasks of enforcing federal criminal statutes while simultaneously overseeing the regulation of firearms and explosives industries. ATF's mission is steadfast: to collaborate directly and through strategic partnerships in the investigation and mitigation of crimes related to firearms and explosives, arson incidents, and illicit trafficking of alcohol and tobacco products.

The primary objective of this requirement is for the contractor to provide maintenance with the purchase of equipment of postal machines that are being used by ATF. The ATF Bureau has 192 locations utilizing postal metering equipment. They are located nationwide. Services will be needed at any of the ATF office location equipped with a postal meter machine within the United States.

ATF requires a mail metering program with a base year and (four) 4, one-year option periods of an enterprise postal mailing and accounting system to include express carriers across all ATF locations. The requirements of each system are outlined in this document for each location. All systems will be linked to a centralized accounting system via the ATF Network for internet connection or a 4G/5G Broadband service provided by the contractor. Purchasing of any equipment shall be inclusive of all maintenance, software, and other support services, including a toll-free phone number, excluding consumable supplies.

III. Objective:

A. The objective of this solicitation is as follows:

i. Update digital mailing systems where required.

ii. Purchase of mailing equipment as required in each ATF mail center.

iii. Maintenance and hosting services to support Postal Management Program.

B. All Mail Systems shall be acquired on a purchase basis with maintenance services, data hosting services and meter. Included in the acquisition will be: (i) all equipment necessary to meet regulatory requirements; (ii) secure Federal Risk and Authorization Management Program (FedRAMP) certified data hosting services; and (iii) initial startup supplies(new mailing system deployment locations only).

C. Reducing carrier charges and overhead costs are a key component of this effort. The included software shall include rate shopping capabilities that enables the Mail System operator to choose the most economical United States Postal Services (USPS) mail service. Specific requirements for each major category are set forth below.

VI. Requirements:

1. GENERAL REQUIREMENTS

SP360 FedRAMP

(Enterprise)

(SendPro 360 software)*

*SP360 FedRAMP (SendPro 360 software) to be included with the meter installation.

· All locations to include Central Processing Units (CPUs), Monitors, Keyboards and Broad Band cards (192 each)

· The quantity of CPUs and Broad Band cards needed will be determined by number of locations that cannot access the ATF Network.

· The use of a Broadband Card shall be determined by the contractor upon installation.

A. The contractor shall install and set up the new Mail System (at specified location) provide supplies, preventive and problem maintenance for the Mail System, rate-changes, software updates, training, and customer support services.

B. The Mail Systems shall accurately weigh, rate, meter and account for all outbound mail and parcels. All equipment supplied shall have postage meters with remote setting capability that permit postage replenishment and maintenance. If the ATF Network is not available at the site, 4G/5G Broadband service will be utilized for connectivity for downloading postage, software upgrades, and rate changes on all Mail Systems purchased. The contractor shall provide Mail Systems that are able to connect online through this cellular network. To meet ATF security requirements, all contractor supplied equipment and software must meet security requirements as set forth in sections C - I below.

C. All system hardware must to be able to connect to a wired male RJ-45 network cat5e or newer category with a 1Gbps Ethernet connection.

D. All system operating systems must be able to be configured with both a Dynamic Host Configuration protocol (DHCP) and Static IP addresses.

E. Must be able to be configured with IP address version 4 addressing and IP version 6 addressing to communicate across the ATF Network.

F. The system must be able to be configured with Simple Network Management Protocol (SNMP) using version 2c and version 3 and Internet Control Messaging Protocol (ICMP) types 0,3 and 8.

G. The Mail System will include password protected security features to prevent unauthorized use. The software application connecting all the Mailing Systems for reporting purposes must be Federal Information Processing Standards (FIPS) compliant and support active directory sign on authentication.

H. Network Security – In order to maintain security and ensure that ATF systems and data are kept confidential, the Mail Systems must support the following requirements:

i. The Uniform Resource Locator (URL) web link that connects the various ATF locations must be a port 443 Secure Socket Layer connection.

ii. The data must be consolidated by each ATF location into one report on a real-time (current time) basis meaning that at any point in time, ATF can immediately pull a report on postal activity across all locations.

iii. ATF mail data must not be coming with the data of any other agency or commercial business.

iv. The mail data must be captured, and all applications supported via a contractor supplied hosting facility. Contractor shall provide details on the hosting center security, backup, and operations in its proposal.

v. The mail data consolidation program must be web-based with all administration, backup, and redundancy the responsibility of the contractor.

vi. All mail data collection must happen on a real-time (current time) basis without any ATF operator intervention at any of the Mailing Systems.

vii. All carrier rate updates for the Mail Systems shall be performed by contractor via a web-based application.

viii. The Mail Systems must support enterprise business rules configuration and enforcement to reduce carrier costs and associated services without compromising on delivery services.

ix. Cloud-based data hosting services shall be FedRAMP certified and must have received a provisional authorization from either the Joint Authorization Board or another U.S. Federal Executive Branch Agency at time of offer submission. The Mail System cloud-based data hosting services must meet the applicable additional requirements for cloud computing documented in National Institute Standard and Technology Special Publications (NIST SPs) 800-144, 800-145 and 800-146.

x. Contractor shall create and implement policies, processes, and procedures to address the Mail System security requirements needed for disaster recovery in the event of a disruption. This includes regular review and test of a disaster recovery plan(s) related to recovering the information service(s) provided. Results of all disaster recovery plan tests, exercises, or actual events, including but not limited to after-action reports, lessons learned, and plan updates will be made available to ATF for review within ten (10) working days of a request by ATF. Furthermore, ATF will be provided a point of contact for disaster recovery planning and exercise. Contractor shall invite participation from the ATF during tests.

xi. Data hosting must be supported by contractor supplied FedRAMP certified cloud services. Hosting shall include backup and failover of FedRAMP services with hosting centers to geographically separate and location within the continental US by over 750 miles for services within the United States.

I. General Software Requirements:

i. Must meet all security requirements as outlined in this SOW.

ii. Must support ATF USPS negotiated rates. This includes but not limited to discounted rates for USPS.

(1) Must be Office Mail Accounting System (OMAS) (physical and virtual) metering compliant.

(2) Must be USPS Intelligent Mail Indicia (IMI) compliant.

(3) Must be USPS Intelligent Mail Package Barcode (IMpb) compliant.

(4) Must produce USPS compliant bar codes through existing thermal label printer.

iii. System must support enterprise business rules configuration and enforcement from an enterprise level that the system must enforce at each location.

iv. Include licensing to support all Four (4) categories of systems as listed in Paragraph 6.

2. DELIVERY AND INSTALLATION

A. The contractor shall provide delivery and installation based on the priority of locations established by ATF. ATF will provide the contact’s name(s), address(es), telephone number(s), and prioritized delivery locations at time of award. Installer/trainer shall pass local police check for access to ATF space. Contractor shall complete delivery and installation of all MC 3000 and MC 2000 (Configuration B) models within one(1) week of award. The remaining delivery and installation of the required machines shall be before 12/31/2024 in the order listed in the table below.

B. Contractor will install all needed software configurations for up to two (2) POCs at each location.

C. The contractor shall contact the receiving site to schedule delivery and installation at least one (1) week prior to system delivery. The contractor shall be responsible for all costs associated with relocating or re-shipping any miss-delivered equipment.

D. The contractor shall perform the following prior to final acceptance of each Mailing System by ATF:

i. Install and make fully operational the mailing system, including all accessories as ordered by ATF;

ii. Deliver one (1) hard copy of the operator’s manual;

iii. Provide key operator training.

iv. Provide delivery receipt/documentation listing all mailing systems equipment to ATF representative on site at time of installation.

v. Upon request provide total listing of all installed equipment by model and serial number to ATF.

E. The contractor shall remove trade-in equipment (if applicable) from the installation site immediately after the new Mailing System is installed and fully operational.

i. Provide trade in receipt/documentation listing all returned mailing system equipment to ATF representative on site before removal from site.

ii. Upon request provided total listing of all trade-in equipment by model and serial number to ATF.

F. The contractor shall provide equipment model numbers and planned delivery schedule (dates) as part of their technical quote.

3. OPERATOR TRAINING

A. The contractor shall provide ATF key operator and one alternate Mail System training at ATF sites to at least one for each Mail System installed. ATF Representative will be provided at the time of award. This training shall cover, at a minimum, the following operations: proper operation of the Mailing System, replacement and ordering of supplies, performance of routine tasks such as daily maintenance, adding money to the meter, locating the equipment model and serial numbers, meter serial number, and placing a service call.

B. The contractor shall provide and complete key operator training within two days of Mailing System installation. The contractor shall schedule training in coordination with the local ATF office manager or assigned key operator.

4. SUPPLIES (for new installation only) A. The contractor shall provide, at time of delivery, the initial 10 business day stock of supplies sufficient for the installed Mailing System. The 10-day stock of supplies shall include ink, meter tape, printer labels, sealing solution and any other system specific supplies sufficient for 10 business days of moderate use for the Mailing System installed. As part of contract performance, the Contractor shall ensure that a 10-business day stock of supplies are on-site by close of business every Monday or the next business day if a Monday is a Federal holiday.

B. Letter and flat shipments - The contractor shall provide initial 10 days of all supplies needed to apply postage to any item processed in the main mailroom location. This is to include all meter tape, indelible red ink, printer labels, sealant, and any other Mailing System specific supplies.

C. Package shipments. The contractor shall provide initial 10 days of supplies for all related supplies for packages processing at each location with the Mailing Systems provided under this contract.

5. EQUIPMENT MAINTENANCE

A. Contractor will provide a maintenance schedule to the government for planning purposes. Contractor maintenance shall include preventative maintenance at manufacturer-recommended intervals. The contractor shall provide complete maintenance including remedial and preventative for the Mailing Systems. The contractor shall provide all replacement equipment parts as required and include in the Maintenance and Repairs fee shall include the following:

a. Mail Transport Maintenance:

i. Power off machine before performing the procedures below. PM at 250K Cycle intervals unless otherwise noted. Remove all covers including front fascia and service access cover for easier access while cleaning.

ii. Feeder Area

1. Remove all decks.

2. Vacuum entire feeder area.

iii. Sensors

1. Inspect the feeder sensor(s) and feeder sensor window. Replace as needed. If window is scratched or cracked, replace.

2. Inspect the thickness array lens and replace only if broken.

iv. Inspect flap array lens. Replace if scratched or broken.

b. Nudgers

i. Inspect nudger tires and replace if pitted, cracked, glazed, worn or 250K Cycles reached.

ii. Inspect nudger drives belts and replace if worn or frayed.

iii. Replace O-ring Belt at 500K cycles or before if the nudger tires roll too easily or flat spot noticed.

c. Singulator and Take Away Assemblies

i. Replace the reverse feed belts, forward feed cartridge every 250K Cycles.

d. Moistener Area

i. Inspect upper drive tires. Replace at 500K Cycle Intervals. 2, Inspect and clean flap array.

e. Transport Area

i. Lock the W-O-W by tightening the three screws.

ii. Remove Lower Ski assembly. Inspect upper and lower rollers for damage or wear and replace if necessary. Replace complete set (10) at 500K Cycles. Check for broken ski tension springs and replace. Do not reinstall bridge ski assembly at this time.

iii. Thoroughly vacuum the transport area. If ink has leaked into or under the printer unit, clean up the excess. Replace any damaged cables and check for other damage.

iv. Clean transport Lead Edge Sensor.

v. Wipe off dust and debris from the Floating Mylar Flapper and rear wall under transport belt.

vi. Vacuum the rear fan.

vii. Re-Install lower ski assembly and unlock WOW screws when done.

f. Flap Moistening System Maintenance

i. Remove tape from tape well and track.

ii. Siphon Fluid from the upper bottle reservoir and lower tank to remove any dirt inside tanks.

iii. Remove and clean the Fluid Filters/Screens. Clean the bottle using Hot Water.

iv. Inspect the system supply tubing and replace if damaged clogged, brittle, or discolored.

v. Clean dust and debris from lower tank cover. Clean or replace Charcoal Filter Pad on Phase II Systems.

vi. Inspect Moistener Deck and Install new Nozzle Rack from PM Kit at 1 M Cycle intervals or when clogged, damaged.

vii. Inspect and clean Nozzle Travel Rods and replace if bent or corroded.

viii. Inspect Nozzle Pump Hose and replace if necessary: Install new hose from kit every one (1) M Cycles or when clogged, damaged, brittle, or discolored.

ix. Install quick disconnect Luer fittings from PM Kit if not previously upgraded.

x. Install Small Cable Tie or equivalent around Nozzle Pump Inlet Hose connection to prevent air from entering causing reduced output volume.

xi. Inspect cables to Nozzle motor and Width/Hopper sensors for damage and order replacements if necessary.

xii. Flush Nozzle Pump using siphon and clean fluid.

xiii. Re-connect moistener deck and test fluid volume output at the nozzle as described below.

xiv. A test to measure the flow of water from pump can be made by attaching a Separate nozzle rack and tube to the water pump and catching the flow in a Paper cup. The machine must be run with the feeder sensor covered. This Test is to measure the amount of water the pump delivers in one minute. A Good test is 20 grams (.705 oz.).

Static weigh for the WOW or external platform in diagnostics can be used to accurately weigh the test sample.

g. Inspection of Recirculation Tank and Inline filter (on Gravity Feed Systems Only) on every call

i. Periodically and on every customer call the recirculation tank and inline filter should be inspected for dirt, debris etc. If the tank is dirty, it is likely that the filter will become dirty and clogged causing a decrease in nozzle volume. If left unattended, complete moistener failure will occur.

ii. The in-line filter should be replaced. If the Nozzle cannot be cleaned; it should also be replaced along with the tube to the Pump.

h. Printer: CAUTION: Do Not Remove Print Head or Ink Cartridge while performing the following unless excessive ink drips are present on registration plate or buildup of ink and dust are visible on Maintenance Station Cap area to warrant Print Head Removal, Cleaning or Replacement.

i. With machine powered, lower cap and move PHC to Tape Position.

ii. Do not turn off machine power switch. Instead, remove power cord from wall plug or rear of machine (power supply) to prevent PHC from moving back into Home Position.

iii. Clean dust, ink build up around maintenance station cap and filter.

iv. Carefully pry out filter and clean under warm water

v. Clean wiper blade & housing under warm water.

vi. Remove, Inspect and Clean Print Head if contaminated. Replace with new Print Head if necessary.

vii. Check Maintenance Station for one-way valve operation, proper seating, and good hose attachment to prevent air leaks.

i. Tape Feed Assembly

i. Power up with UIC on base and enter service menu.

ii. Select Printer Maintenance to move the Print Head Carriage forward to mail piece position so that you can access the tape track. Note: Power down machine by removing the wall plug directly from power supply. This will prevent printer movement back to home position.

iii. Remove and clean tape track cover and replace if damaged or evidence of being bent. Reshape cover latch clip to provide tension.

iv. Inspect the tape track for ink spills and clean.

v. Remove and clean the tape moistener brush using hot water & soap.

vi. Clean tape feed sensor, tape exit sensor and tape knife home sensor.

vii. Inspect the tape exit cutter knife.

viii. Re-fill Tape Bottle with E-Z Seal® solution.

ix. Re-install tape track over.

x. Reinstall tape in tape well and feed into tape track.

xi. Print test pattern tapes and test for binds and cutter problems.

j. Power Stacker Maintenance

i. Remove the stacker deck and vacuum interior.

ii. Change stacker belts if worn or at one million cycles.

iii. Check belt tension (1” ± .06).

iv. Check O-rings on the seal wheel for cracks or looseness. Replace if badly worn.

v. Check and clean the rear and bottom slide rails.

vi. Reassemble.

vii. If Stacker Inlet Guide is missing or damaged, Replace.

viii. Check for proper operation after you have powered up the machine.

k. Completion Procedure

i. Power up machine and enter Service Code to access service diagnostics.

ii. Select Print Head Maintenance. Do not remove Print Head from holder to perform procedure.

iii. Lower cap to move PHC to Tape Position, Remove and Clean the Wiper Blade Assembly using warm water. Dry thoroughly before re-installing.

iv. Remove cap filter and clean with warm water if necessary.

v. Clean Print Head Cap with dry towel to remove dust, ink buildup.

vi. Inspect cap drain hole and remove dust clog if any. Re-install filter.

vii. Move Print Head Carriage to Home Position & raise cap.

viii. Select Replacement Print Head Procedures from the menu. (Do Not Remove Print Head) Complete procedure to purge print head and make test prints on tape. If lines broken, follow the procedures in TSB MS1058 for removing air and restoring print head quality.

ix. Check to make sure there are no leaks per TSB and troubleshooting charts.

x. Be sure the three W-O-W shipping screws are loosened. If WOW has been removed, it must be realigned.

xi. Calibrate the W-O-W using a 1 lb. weight. (See 9. W-O-W/Weighing)

xii. Perform a thickness sensor array test to verify its proper operation.

xiii. Record all count readings in maintenance logbook for future reference.

xiv. Clear the Error/Event Logs.

xv. Return system UIC to the mail run display screen.

xvi. Operate the system using sample envelopes checking for proper feeding, moistening, test printing, placement, and quality, sealing, stacking and tape operation.

xvii. Clean and reinstall the covers.

xviii. Explain to the operator what you have done. Have them run the Machine before you leave. Verify that any reported problems have been corrected.

xix. Check the customer’s supplies and order any as requested. Customer is responsible for the cost of any ordered supplies.

B. The contractor shall provide, at no additional cost to ATF, all software upgrades and any software needed to implement any change to ATF custom rates, general shipper rates, and USPS, UPS, and FedEx rates during the life of the contract.

C. The contractor shall provide a single point of contact and a back-up for ATF personnel to contact for all ATF locations covered under the contract. This point of contact shall be available to ATF locations for general questions regarding machine operation/maintenance, warranty, service, and related issues. ATF personnel shall be able to access the number provided and speak with the point of contact, Monday through Friday business days between the hours of 8:00 AM and 8:00 PM, Eastern Standard Time. If the primary point of contact is unavailable, the back-up point of contact shall be available. The telephone number provided shall include the availability of TTY access for help desk assistance.

i. Two (2) hour response time to all written or oral notices of a service requirement due to an equipment breakdown.

ii. A service technician, if required, shall be on site within 24 hours of service call.

iii. Replacement parts shall be received within 24 hours of service call.

iv. The contractor shall maintain a record of all service calls, including the following information:

(1) Date and time the service call is received,

(2) Location of equipment,

(3) Name and phone number of the person reporting the problem,

(4) Meter serial number,

(5) Equipment serial number,

(6) Description of the problem reported,

(7) The response time,

(8) Meter balance,

(9) The final diagnosis of the problem and

(10) Date and time of the final corrective action.

D. The record shall be in EXCEL format, with all service codes defined and each particular action explained. The contractor shall provide these records to ATF Government Lead Supervisor within five (5) working days of the Contracting Officer’s Representative’s (COR’s) request.

i. When a machine becomes inoperable and requires a service call for any malfunction in the first three (3) months following installation, the contractor shall replace the malfunctioning equipment, software component, accessory (e.g., connecting cable) at no additional cost to ATF.

ii. When a pattern of excessive repairs or other frequent operational problems/malfunctions occur within the first - three (3) years following installation, the contractor shall replace the malfunctioning equipment, accessory, or software component. The term “excessive repairs” means two or more service calls in a single month for three consecutive months, not including preventative maintenance calls. The contractor may repair or retrofit the equipment prior to ATF’s request for replacement.

E. The contractor shall be responsible for identifying patterns of machine overuse that result in excessive service calls. The contractor shall document patterns of overuse and notify the Contracting Officer’s Representative (COR) when they occur. The contractor shall be responsible for submitting the equipment’s service history records to support its report that the equipment is being overused. It will be the responsibility of ATF to acquire either a larger or additional Mailing System to correct the overuse.

F. The contractor shall be responsible for the collection and proper disposal of all equipment and supplies deemed waste, excess, or scrap. Proper disposal may include discard, reuse, or recycle. The contractor shall evaluate the hazards of all chemicals required for performance of the contract and will transmit information concerning hazards to contractor employees before introducing the material to Government property. The contractor shall disseminate hazardous material information using a comprehensive hazard communication program, which shall include container labeling and other forms of warning, material safety data sheets, and employee training. The contractor shall provide copies of all material safety data sheets to the COR no later than the 10 days prior to delivery date for the first shipment of the material to arrive at an ATF location. The COR will distribute the material to ATF locations.

6. TECHNOLOGY SUBSTITUTION

ATF’s requirement for the Purchase of Mailing Systems extends over several years, a time which may exceed the technological useful life of the Mailing System acquired. ATF and the contractor shall mutually agree on substitute equipment for newer technology before purchase. The following conditions are below:

· The item(s) substituted shall be fully compatible with the originally proposed Mailing System.

· The item(s) substituted shall meet or exceed the technical capability of the original proposed Mailing System.

· The item(s) substituted shall be field proven and off the shelf configurations.

· The price of the items(s) substituted, including maintenance services, shall be equal to or lower than that originally proposed and current General Services Administration (GSA) pricing for the same equipment.

· The contractor shall agree to all terms and conditions, equal to or more favorable to the Government for the substituted item(s).

· The substitution of item(s) shall be by mutual agreement and shall be replace at no additional cost to ATF.

7. TRADE IN/BUY BACK

A. Contractor shall provide a Trade in / Buy Back program to help ensure ATF has the best options to meet their needs. This program is required; however, it is at the sole option of the ATF to utilize this program. Contractor shall provide details of the Trade In/Buy Back program that is offered by your company.

B. When Mailing Systems are returned to contractor through the Trade in / Buy Back program, the contractor shall provide a calculation breakdown for consideration of the remaining assets and returned assets so that government has an accurate picture of pricing.

C. ATF will adjust contract costs as applicable during the period of performance to reflect negotiated reduced or increase of inventory that may occur. Each trade in/buy back will be negotiable based on depreciation of each meter through the life of the contract.

8. PERIOD OF PERFORMANCE

The period of performance is for one (1) base period and up to four (4) one (1) year option periods (Option Periods are subject to the availability of funds).

9. PLACE OF PERFORMANCE

The place of performance for the Bureau of Alcohol, Tobacco, and Firearms (ATF) will be Bureau Wide. See Attachment A for the equipment delivery locations.

10. MANAGEMENT REPORTS

The contractor shall provide a standard reports function to summarize data as specified below on a monthly basis:

· These reports shall provide meter and manifest information, by cost center, on a real-time basis. Real-time means (current time) that the data is immediately available for viewing on a consolidated basis from all locations, i.e., all mailing information is available whenever any mail is processed at any location on a consolidated basis to include the data from all locations on one web-based system and report.

· The reports shall provide information on all package shipments that include shipper, mail class, date, weight, destination zip code, customer name, customer address, cost, and cost center.

· The reports shall be easy to use and shall be customizable.

· The reporting system shall be web-based allowing for the creation and viewing of the reports from any ATF desktop without any software required to be loaded on an ATF computer.

· The reporting system should allow for the creation of the following reports:

- Postage Activity Reports (includes Reset Report, No Reset Report, and Install Report)

- Withdraw Report and a Summary Activity

- Report of Service History (including relocations)

· The contractor shall provide an E-mail address and toll-free phone number for use by the ATF COR to contact the contractor concerning contract administrative issues.

· The contractor shall submit with their quote, a Quality Control Plan that describes the contractor’s approach for ensuring the quality of the work performed. The approach shall demonstrate the contractor’s ability to apply and maintain effective quality control to ensure compliance with all requirements in the SOW.

11. GOVERNMENT FURNISHED ITEMS

A. Work Area - ATF will furnish sufficient physical space in the area currently designated as the ATF mailroom, at the listed locations.

B. Utilities - ATF will furnish all utilities and internet service from existing sources as required in the normal performance of the requirements of this contract.

Appendix 1: ACRONYMS AND DEFINITIONS

FedRAMP - The Federal Risk and Authorization Management Program (FedRAMP) is a government-wide program that provides a standardized approach to security assessment, authorization, and continuous monitoring for cloud products and services. FedRAMP enables Agencies to rapidly adapt from old, insecure legacy IT to mission-enabling, secure, and cost effective cloud-based IT. FedRAMP created and manages a core set of processes to ensure effective, repeatable cloud security for the government. FedRAMP established a mature marketplace to increase utilization and familiarity with cloud services while facilitating collaboration across government through open exchanges of lessons learned, use cases, and tactical solutions.

FIPS - Federal Information Processing Standards (FIPS) are publicly announced standards developed by the United States federal government for use in computer systems by non-military government agencies and government contractors. FIPS standards are issued to establish requirements for various purposes such as ensuring computer security and interoperability and are intended for cases in which suitable industry standards do not already exist. Many FIPS specifications are modified versions of standards used in the technical communities, such as the American National Standards Institute (ANSI), the Institute of Electrical and Electronics Engineers (IEEE), and the International Organization for Standardization (ISO).

OMAS - The Office Mail Accounting System (OMAS) is an accounting and payment method for postage provided by the United States Postal Service (USPS). The system allows federal agencies to pay (monthly) for specific postage usage based on a yearly usage estimate derived from historical data and previous fiscal year usage.

IMI - Intelligent Mail® Indicia (IMI) are used to indicate postage payment. Postage evidencing systems allow customers print indicia directly on a mailpiece or on a label that is affixed to a mailpiece. Indicia are comprised of human-readable information and contain machine-readable information that identifies the postage evidencing system, postage payment information, and mail service requested. The USPS® now requires that all new mailing systems meet the new Intelligent Mail Indicia (IMI) standards as the mailing systems go to market. It provides more transparent and detailed transaction data, enables automation of costly back-office operations, and employs better security standards. Benefits of the new IMI standards include accurate postage, stronger security, automatic updates, and greater connectivity. The new IMI captures more data, provides the USPS with more real-time data, and ensures that you always use the correct amount of postage.

IMpb - Intelligent Mail® Package Barcode (IMpb) or unique tracking barcode is required for all parcels shipped through the United States Postal Service (USPS). IMpb includes the routing information in the barcode which allows the USPS to use automated equipment to sort and track packages as they travel through USPS network to the post offices that will make final delivery at the respective destinations. The electronic information and intelligent barcode allow the USPS to project workload and resources before and during the packages’ journey through our network.

LPM – Lines Per Minute: The measure of the speed of a printer.

Appendix 2: SPECIFIC EQUIPMENT REQUIREMENTS

MC3000

MC2000 Config A

MC2000 Config B

CSeries

Ctrl PSD

Ctrl Base

SendPro Enterprise

SP360F FedRAMP (Enterprise)