Statement of Work - Fire Sprinkler Services | 1

STATEMENT OF WORK

FIRE SPRINKLER SERVICES

INSPECTIONS, TESTING, AND EMERGENCY RESPONSE

WHITERIVER SERVICE UNIT

WHITERIVER, ARIZONA

Introduction

The Whiteriver Service Unit (WRSU) is located on the White Mountain Apache Reservation and serves the members of the community. It consists for five buildings the hospital, Special Service Building, Cibecue Clinic, Annex Building, Garrett Building, and government quarters. The hospital, Special Service Building, Annex Building, Garrett Building, and government homes are located at and near 200 West Hospital Drive, Whiteriver, Arizona 85941. The Cibecue clinic is located in the town of Cibecue, AZ located at West Cromwell Road, 2 W Third St, Cibecue, AZ 85911. See Attachment F for details.

Hospital, Special Service Building, Annex Building, and Garrett Building:

200 West Hospital Drive Whiteriver, Arizona 85941

Cibecue Clinic:

West Cromwell Road, 2 W Third St, Cibecue, AZ 85911

Apartment Complex #298 and $302:

298 W. Kuper Dr.

Whiteriver, Arizona 85941

302 W. Kuper Dr.

Whiteriver, Arizona 85941

Fire sprinkler systems and associated risers are located at the following facilities:

LOCATION # OF FIRE RISERS

Cibecue Clinic 1 Annex Building 1

Hospital 2 Special Service Building 2

Garrett Building 1 Apartment #298 1 Apartment #302 1

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See Attachment F for pictures and details of fire risers at each location.

CURRENT FIRE SPRINKLER SYSTEM INVENTORY

The following inventory is provided for proposal development, pricing, and performance planning.

Quantities are estimates unless otherwise stated. The Contractor shall verify all quantities during performance and submit any updated inventory counts to the Contracting Officer’s Representative (COR).

Where quantities are not identified, the Contractor shall verify the applicable inventory at the site.

Location Fire Risers Tamper Switches

Flow Switches Backflows Fire Dept.

Connections Estimated Sprinkler Heads

Whiteriver Hospital (Zone A & B)

1 1 1 1 1 238

Whiteriver Hospital (Zone C, D & E)

1 1 1 1 1 648

Special Service Building (Ground Floor and Downstairs)

2 6 2 1 1 232

Garrett Building 1 1 1 2 1 96 Annex Building 1 4 1 2 1 269 Cibecue Clinic 1 1 1 2 1 181 Apartment #298 1 0 1 1 1 20

Apartment #302 1 0 1 1 1 20

Objective

The objective of this contract is to provide recurring quarterly, semi-annual, and annual inspection and testing of the fire sprinkler systems identified in this Statement of Work, together with required reporting and emergency response. The work shall be performed in accordance with manufacturer requirements, applicable National Fire Protection Association (NFPA) standards, and The Joint Commission (TJC) requirements. Repairs, replacement parts, system modifications, and other corrective work identified through inspections are not included in the annual fixed-price inspection service and require separate Contracting Officer approval.

Scope of Work

The Contractor shall furnish all labor, materials, tools, equipment, supervision, and transportation necessary to perform the recurring fire sprinkler inspections and testing, required documentation, and emergency response services described in this Statement of Work (SOW). All work shall be performed at

Statement of Work - Fire Sprinkler Services | 3 the locations identified herein and in accordance with applicable NFPA standards, TJC requirements, manufacturer requirements, and other applicable codes and standards.

The Contractor shall perform only work authorized by the Government and shall perform such work at the intervals specified in this SOW, the applicable work order, and governing codes and standards.

(1) Perform inspection and testing on the following systems components in accordance with the site locations and buildings. The test and inspection shall be developed and confirmed with each facility. Some service units and buildings were not properly inventoried and the contractor shall update count and provide this to the Contracting Officers Representative

(COR)

Quarterly Fire Sprinkler Testing and Inspections

Semi-Annual Fire Sprinkler Testing and Inspections

Annual Fire Sprinkler Testing and Inspections

Inspection Frequency. All fire sprinkler risers identified in Attachment F shall receive quarterly, semi-annual, and annual inspection and/or testing, as applicable. The Contractor shall perform the activities required by the applicable NFPA standards for each interval and shall document the results for each fire sprinkler system inspected.

(2) Fire Sprinkler System Components:

a. Supervisory signal devices

b. Water flow devices (vane and pressure type)

c. Valve tamper switches

d. Fire department connections

e. Main drain test on risers

f. Hydrostatic test for water standpipe (if applicable)

g. Other devices associated with the fire sprinkler in accordance with NFPA 72

(3) The Contractor shall complete and submit to the Facility Manager, COR, or designated Government representative all required inspection and testing documentation. At a minimum, the documentation shall include:

a. Name of activity

b. Date of activity

c. Inventory of devices, equipment, or other items

d. Required frequency of the activity

e. Name and contact information, including phone number and affiliation, of the person who performed activity

f. NFPA standard requiring the activity

g. NFPA standard(s) referenced for the activity

h. Results of the activity

i. Signature of the technician who performed the activity

j. Other information as required by NFPA and TJC.

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(4) The Contractor shall provide all basic tools necessary to perform the duties. At the Government’s discretion. Contractor may use tools available from the Government.

(5) The Contractor shall develop and submit to the COR a schedule of planned inspection, testing, and other recurring activities required under this SOW.

ANNUAL FIXED-PRICE SERVICES INCLUDED

The annual fixed-price requirement consists of the applicable CLINs for Quarterly, Semi-Annual, and Annual Fire Sprinkler Inspections for the identified Whiteriver Service Unit locations, including the Hospital, Special Service Building (SSB), Cibecue Clinic, Garrett Building, Annex/administrative location as applicable to the solicitation CLINs, and apartment complexes. All fire sprinkler risers identified in Attachment F shall receive quarterly testing/inspection, semi-annual testing/inspection, and annual inspection.

Included recurring work consists of inspection and testing of fire sprinkler system components identified below, verification/update of the system inventory, required inspection reports for each inspection cycle, scheduling/coordination, and emergency response as described in the Emergency Repairs section.

WORK NOT INCLUDED IN THE ANNUAL FIXED PRICE

Corrective repairs, replacement parts, repairs of deficiencies or failures identified on inspection reports, system modifications, and engineering/code-consulting services are outside the annual fixed-price inspection service unless separately authorized by the Contracting Officer. Such work shall be quoted separately and shall not begin without Contracting Officer approval.

DELIVERABLES

Following each inspection cycle, the Contractor shall submit a separate quarterly, semi-annual, or annual inspection report, as applicable, for each fire sprinkler system inspected. Each report shall include the applicable inventory, inspection and testing results, deficiencies identified, and a Pass or Fail status for each applicable device.

a. Healthcare Occupancy Only: The contractor shall provide healthcare occupancy reports documenting inspection, testing, and maintenance as required by The Joint Commission Physical Environment Standards PE.03.01.01. Each applicable element of performance will have a separate report submitted for each required time interval. Each report will include a list of all relevant devices and delineate if devices are tested or inspected with “Pass” or “Fail” marked for each applicable device on the inventory. The name of the activity, date of activity, required frequency of activity, name and contact information of Qualified Person performing the activity, and NFPA standard reference for activity will be included on the cover of each report.

b. Business and Residential Occupancy Only: The contractor shall provide Fire Sprinkler reports documenting inspection, testing, and maintenance as required by applicable NFPA standards.

Each report will include a list of all relevant devices and delineate if devices are tested or inspected with “Pass” or “Fail” marked for each applicable device on the inventory. The name of the activity, date of activity, required frequency of activity, name and contact information of

Statement of Work - Fire Sprinkler Services | 5 the Qualified Person performing the activity, and NFPA standard reference for the activity will be included on the cover of each report.

WORK HOURS

Except for emergency response requirements, on-site work shall normally be performed between 8:00 a.m. and 5:00 p.m., Monday through Friday, excluding Federal holidays. The Contractor shall request any deviation from normal duty hours at least 48 hours in advance and shall not proceed outside normal duty hours without written authorization from the COR. When the Government requires non-emergency work outside normal duty hours, the Government will provide at least 48 hours’ notice when practicable. A responsible Government representative shall be present whenever Contractor personnel are performing on-site work on PAIHS property.

(1) Within one (1) month after award, the contractor shall provide a general schedule for each scheduled maintenance task to be performed throughout the contract year.

a. This schedule will be reviewed by the government and returned to the contractor for final coordination, resubmittal, and/or approval.

(2) 2-4 weeks before the beginning of each quarter, the Contractor shall submit a detailed schedule to the Contracting Officer’s Representative (COR) for approval prior to the commencement of any work.

(3) Exceptions to the schedule shall be arranged and approved in advance with the designated maintenance supervisor, Contracting Officer’s Representative (COR), or (POC).

(4) Contractor shall comply with each organization’s visitation policies. The Contractor’s personnel shall report to the Engineering Department of each facility at the beginning and end of each visit, to sign-in and receive a facility "Guest" ID badge.

(5) Contractor shall notify the Facility Manager or COR prior to starting services and upon completion of services.

CODES AND STANDARDS

The Contractor is responsible for securing all required permits. The contractor is responsible for ensuring compliance with all federal, state, tribal, local codes, and standards latest editions. The Contractor shall adhere to the following code requirements for testing and inspections, including, but not limited to the following:

National Fire Protection Association Codes NFPA-25-2011 Table 14.4.5 and Table 13.1.2 Occupational Safety and Health Administration (OSHA)

PE.04.01.01 EP2, PE.03.01.01

CORRECTIVE MAINTENANCE OR REPAIR

Corrective repairs, replacement parts, and work required to correct failures or deficiencies identified on inspection reports are not included in the annual fixed-price inspection service. Prior to proceeding with any such work, the contractor shall request and receive pre-approval from the Contracting Officer.

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Within one (1) business day of discovery, the contractor shall submit a separate quote for repair work that falls outside the fixed-price scope. The contractor shall perform such repair work only after Contracting Officer approval or an appropriate contract modification.

EMERGENCY REPAIRS

Emergency response availability is included in the contract. The Contractor shall be available 24 hours per day, seven days per week for emergency calls and shall acknowledge the Government’s emergency call by telephone within one (1) hour.

For purposes of this SOW, an emergency includes a broken fire sprinkler line or a trouble condition involving the fire sprinkler system, including a failed tamper switch, flow switch, or supervisory signal device.

1.) Broken fire sprinkler lines, including system recharging as required.

2.) Failed tamper switches, flow switches, or supervisory signal devices.

The Contracting Officer’s Representative (COR) will contact the contractor to initiate emergency response.

Emergency response/availability and the one-hour response requirement are included in the contract.

Corrective repair labor, materials, replacement parts, or system modifications beyond the response requirement shall be handled in accordance with the Corrective Maintenance or Repair section and require Contracting Officer approval before work proceeds.

PRICING STRUCTURE

Recurring quarterly, semi-annual, and annual fire sprinkler inspection services shall be priced under the applicable Contract Line Item Numbers (CLINs). The Government may structure the CLINs to distinguish recurring inspection services from separately authorized corrective repairs or other non-recurring services.

Emergency response availability and associated travel/mobilization are included in the recurring fixed price. Unless expressly authorized by the solicitation or the Contracting Officer, offerors shall not include corrective repair labor, replacement parts, or system modifications in the recurring inspection CLIN prices.

PERIOD OF PERFORMANCE

The period of performance shall consist of one (1) base year from the date of award, with four (4) one-year option periods, if exercised by the Government.

WHITERIVER HOSPITAL POINTS OF CONTACT

Contracting Officer Representative (COR):

Shawn Gant

Shawn.Gant@ihs.gov

928-221-6700

WRSU Point of Contact (POC):

Shawn Gant

Shawn.Gant@ihs.gov

928-221-6700

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Shandon Altaha

928-338-4911

Shandon.Altaha@ihs.gov

SITE VISIT:

To be Determined if there are vendors interested. This not mandatory but encouraged and at the discretion of the contractor.