ATTACHMENT B SOW_CPF-Water-Sampling_2024_WaterSampleAnalysisSpec.docx

Specifications Water Sample Analysis Chippewa National Forest Beltrami, Itasca, and Cass Counties, MN

1. General:

The Chippewa National Forest samples approximately 27 pre-season water systems, 30 water systems per month, May – October; and 3 systems October – April, for a total of approximately 220 samples, including repeat samples.

1.1. The contract includes:

Providing Total Coliform bacteria water sample analysis Providing Primary and Secondary Contaminant water sample analysis Providing sealed sample bottles with labels Providing chain of custody forms Providing an analysis report

1.2. Contractor shall be responsible for providing all staff, tools, and accessories required to analyze water samples per Minnesota state DEQ regulations.

1.3. Questions regarding sampling contact Cortney Webber 218-246-3451 (office), 218-244-0280 (cell), or cortney.webber@usda.gov.

2. Water Sample Analysis, Total Coliform (TC+) — The contractor shall:

2.1. Provide a 120 mL or 150 mL sterile clear plastic Idexx bottle, with sodium thiosulfate preservative.

2.1.1. Provide label for bottle with lines for water system identification number, location, sample collector name, time, date, and requested analysis.

2.2. Provide a chain of custody form.

2.3. Conduct Total Coliform (TC+) analysis of water samples.

2.4. Email water sample analysis reports to the Contracting Officer’s Representative (COR.)

2.4.1. Monthly water sample analysis report will identify the absence or presence of Coliform Bacteria, Lab code, collection method, sampler name, date and time sampled, date and time received, water system identification number, and sample location.

3. Water Sample Analysis, Primary and Secondary Contaminants — The contractor shall:

3.1. Provide necessary collection bottle sufficient to complete analysis of all contaminants

3.1.1. Provide label for bottle with lines for water system identification number, location, sample collector name, time, date, and requested analysis

3.2. Provide a chain of custody form.

3.3. Conduct Primary and Secondary Contaminant analysis of water samples.

3.3.1. Primary and Secondary Contaminant List is attached as Appendix A

3.4. Email water sample analysis reports to the Contracting Officer’s Representative (COR.)

3.4.1. Water sample analysis report will identify the absence or presence of the specific primary or secondary contaminants, Lab code, collection method, sampler name, date and time sampled, date and time received, water system identification number, and sample location.

4. Forest Service Responsibilities

4.1. The Forest Service is responsible for:

4.1.1. Collecting water samples.

4.1.2. Filling out the date, time, location, well identification number, sample collector name, and requested analysis on the sample bottle labels and the chain of custody forms.

4.1.3. Dropping water samples and chain of custody forms at lab or courier locations provided by the contractor.

5. Miscellaneous

5.1. The contractor shall provide pre-addressed mailing labels

5.2. Lab used must be state certified

5.3. Lab used must have a service area to allow for overnight delivery Mon – Wed.

5.4. Sample analysis reports must be provided to the COR within 24 hours of completed analysis.

5.5. The COR shall be notified immediately of any TC positive or E.coli positive samples, via phone or text message and email.

5.6. Sample analysis costs shall include shipping sampling bottles, labels, and forms.

5.7. State of MN processing fee, courier/shipping fee, late pick up fee, and any other applicable fees must be included as bid items.

5.8. Water sample pick up schedule and drop off locations shall be provided to COR by April 1 of each contract year.

5.9. Forest Service District offices are:

Blackduck District, 417 Forestry Drive, Blackduck MN 56630 Deer River District, 1235 Division Street, Deer River, MN 56636 Walker District, 201 Minnesota Avenue East, Walker, MN 56484

5.10. Vender must be registered in System of Award Management (SAM) prior to awarding of contract.

5.11. Monthly electronic billing is required May – October. Electronic billing November to April may be less often but must be at least twice for entire timeframe.

5.12. The intent is to award a single multi-year contract, up to 5 years.

Water Sampling Analysis Page 2 of 2 11/9/2021