Attachment B - SOW Bulk Water Delivery Services.pdf
PDF 6 MB Posted
- Attached to
- Amendment 1 - Questions, Answers, Site Visit Info and Closing Date Extension WRSU Water Delivery Service
- Solicitation number
- IHS1525524
About this file
This is a Scope of Work document for emergency bulk potable water delivery services to the Whiteriver Indian Health Service Hospital in Whiteriver, Arizona.
The Whiteriver Service Unit requires an on-call, as-needed contract for emergency potable water delivery to support a 125,000-gallon water tank serving the hospital, government homes, Special Service Building, Garrett Building, and annex building. The contractor must provide 24/7 availability, 365 days per year, and be capable of responding to water outages with various delivery schedules as needed. All water delivered must meet Environmental Protection Act (EPA) safe drinking water standards, along with OSHA, DOT, and FDA guidelines. The contractor is responsible for all necessary activities including labor, equipment, tools, personal protective equipment, fuel, transport, and related expenses. Deliveries shall occur at the tank location, 200 West Hospital Drive, Whiteriver, Arizona 85941. The contract period consists of a base year plus four option years. Facility standard operating hours are 7:00 AM to 5:00 PM, Monday through Friday, excluding federal holidays; however, deliveries outside these hours may be requested. Water usage is monitored at three campus locations via water meters. The contractor must meet with the Contracting Officer Representative within 15 days of award to establish mutual understanding regarding ordering methods and delivery procedures. Prior to first delivery, the contractor shall inspect the delivery site, review government-owned systems and equipment, provide standard filling procedures, identify preventive maintenance needs, and submit written procedures and training protocols with 24/7 emergency contact information. Key deliverables include potable water delivery during outages, water quality reports demonstrating EPA compliance, 24/7 service provision, and delivery capability ranging from 7 days to 5 months duration.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ Questions and Answers.pdf | ||
| Attachment C - Solicitation Clauses and Provisions.pdf | ||
| Attachment A - IHS1525524 RFQ Intro.pdf | ||
| Attachment D - Price Schedule.docx | DOCX document |
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SCOPE OF WORK
EMERGENCY BULK WATER DELIEVERY SERVICE
WHITERIVER SERVICE UNIT
A. BACKGROUND
The Whiteriver Indian Health Service Hospital (WRSU) requires a contracting action for the procurement of AS NEEDED BASIS, emergency potable water delivery to the Whiteriver Hospital during water outages. The scope of work detailed below outlines the required contract outcomes. The Contractor shall be responsible for all necessary activities to provide the requirement including labor, equipment, tools, personal protective equipment (PPE), policy adherence, per diem, tribal fees, and other related expenses required to provide this service.
The Whiteriver Hospital has a 125,000 Gallon Water Tank and supplies potable drinking water to the Whiteriver hospital, government homes, Special service building, Garrett building, and annex building.
Potable water will need to be readily available 24 hours per day, 7 days per week, 365 days per year which will require various delivery schedules depending on the need to prevent supply outages. The delivery of bulk potable water may have two different delivery schedules.
B. SITE AND LOCATION
Whiteriver Service Unit
200 West Hospital
Whiteriver, AZ 85941
See Appendix A for Maps and Locations.
C. SCOPE OF WORK
The acquisition of the bulk potable water during an emergency will provide a steady supply of safe drinking water to critical departments such as medical clinics, the operating department, emergency departments, inpatient department, and OB departments for patient use.
The contractor shall be available and on call to provide bulk potable water services during 24/7 hours during the period of performance of the contract.
The contractor shall provide transport, fuel, labor, bulk water, equipment, and all other items and appurtenances to supply Environmental Protection Act (EPA) safe drinking water to the 125,000-gallon water tank during a water outage.
Environmental Protection Act (EPA) Safe Drinking Water Bulk Water Delivery Service:
Delivery and product delivered must meet all applicable codes and standards, including but not limited to EPA standards, OSHA, DOT, and FDA Guidelines.
1. General:
1.1 The WRSU drinking water system consists of a 125,000-gallon water tank with 6-inch water mains supplying water to the campus. Water usage is monitored at three locations on campus using water meters:
Power Plant Water Meter for the hospital usage.
Garrett Building for Garrett Building usage.
Water Tank for water supply from the White Mountain Apache Tribal Utility Authority.
See Appendix B for pictures of tank site.
1.2 The quantities shown in the solicitation Price Schedule are minimum and maximum requirements of gallons delivered. There is no express or implied guarantee that these quantities will be purchased due to the services are only required during emergency water outages.
1.3 A Contracting Officer Representative (COR) designated is responsible for local contract administration issues such as ordering and providing specific delivery instructions. Within 15 days after notification of contract award, the contractor shall meet with the COR to ensure mutual understanding of facility requirements relating to the ordering method and specific details of any delivery instructions that are not included in the solicitation schedule. If agreement cannot be reached between the Contractor and COR regarding any issue the matter shall be referred to the Contracting Officer for resolution.
1.4 Prior to first delivery, the Contractor shall inspect the bulk water delivery site by the water tank for any conditions they might deem unsafe or unacceptable.
1.5 The contractor shall inspect and review any government owned systems and equipment and provide a copy of their standard filling procedure, any preventive maintenance support requirements that may be needed from WRSU, and an explanation of all why the need is required for the water delivery service.
1.6 The contractor will provide written procedures and training protocols to accomplish emergency bulk potable water system. Contractor will provide 24/7 emergency contact line(s) and telephone number(s).
D. PRICE SCHEDULE
The offeror shall enter proposed pricing for the base year and option years. Totals for all years shall be listed and added together for a grand total.
This is an as needed basis for bulk water delivery to be delivered.
The quantities shown in the solicitation Price Schedule are minimum and maximum requirements of gallons delivered. There is no express or implied guarantee that these quantities will be purchased due to the services are only required during emergency water outages.
E. PERIOD OF PERFORMANCE
1. The period of performance of this contract is a Base-year contract, base contract year plus 4 option years.
2. Facility day time hours of operation are 7:00 AM – 5:00 PM, Monday through Friday (excluding Federal holidays). Delivery outside of these hours must may be requested by the Facility Point of Contact and/or the Contracting Officers Representative (COR).
F. PLACE OF PERFORMANCE:
Deliveries shall be provided to the Whiteriver Service Unit (WRSU) located at 200 West Hospital Drive, Whiteriver, Arizona 85941 at the 125,000-gallon water tank.
G. Deliverables
1. The contractor shall provide potable water delivery during a water outage at the Whiteriver Hospital.
2. Potable water in accordance with compliance to the minimum water quality standards of the Environmental Protection Act (EPA) safe drinking water standards.
3. Contractor to supply water quality reports in compliance with minimum EPA safe drinking water standards for bulk potable water delivered.
4. Provision of 24/7 Bulk Water Delivery Services.
5. Provision of bulk water delivery range from 7 days to 5 months
APPENDIX A
LOCATION AND MAPS
APPENDIX B
SITE PICTURES OF TANK
Location of 125k Water Tank Legend
Feature 1
Whiteriver Indian Hospital
900 ft
N
N Image © 2025 Airbus
Image © 2025 Airbus
Whiteriver Hospital Proximity Map 200 West Hosptial Driver Whiteriver, Arizona 85941 Latitude: 33.8770056 Longitude: -109.9621583
Legend
Feature 1
20 mi
N
N Image © 2025 Airbus
Image © 2025 Airbus
Image © 2025 Airbus
Image Landsat / Copernicus
Image Landsat / Copernicus
Image Landsat / Copernicus
Whiteriver Hospital Location Map 200 West Hosptial Driver Whiteriver, Arizona 85941 Latitude: 33.8770056 Longitude: -109.9621583
Legend
Feature 1
500 ft
N
N Image © 2025 Airbus
Picture of 125,000 Gallon Water Tank
Access Hatch
SCOPE OF WORK
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