FEDERAL BUREAU OF PRISONS

FDC SeaTac B&F PROJECT 24Z6AQ2 Replace Four Water Heaters

STATEMENT OF WORK

I. SPECIFICATIONS

A. INTRODUCTION

1. The Federal Bureau of Prisons (FBOP), FDC SeaTac located at 2425 S. 200th Street, SeaTac, WA 98198 intend to make a single award to a responsible entity that will provide all necessary equipment, labor, materials, and incidentals for the proper removal and disposal of FOUR (4) existing water heaters, and the complete installation of FOUR (4) new Water Heaters.

2. All specified parts and materials must meet current industry standards. If proposing an alternative product, the contractor must provide detailed technical specifications, costs, installation requirements, and availability for review and approval. The government reserves the right to determine if the product is equal to or better than the specified item.

3. Awarded contractor shall be a reputable company with a valid and current contracting license, federally vetted and approved, to install commercial permanent fences. If required, the contractor, including sub-contractor personnel, shall have applicable certifications or proof of experience detailed in public records, reflecting competency in executing such project. The Contractor shall provide the Institution’s Contracting Officer and his Representative (COR) with such proof upon request.

4. All work and materials must comply with applicable local, state, and federal codes, including the latest editions of the International Building Code, National Plumbing Code, National Electrical Code, NFPA, Life Safety Code, OSHA, American Correctional Association Standards, and other relevant regulations. In addition, all work shall be performed in accordance with industry best practices, ensuring high-quality craftsmanship, durability, and safety.

A.1 Existing Equipment

1. Lochinvar Copper-Fin II CFN1802PM located in the Institution's Powerhouse Boiler Room.

2. Quantity: 4

A.2 New Equipment (Preferred)

1. Lochinvar Copper-Fin II CFN1802PM, with the latest iteration of the SMART SYSTEM control platform.

2. Required Quantity: 4

A.3 Product Basis of Design

1. The equipment specified herein establishes the standard of quality, function, and capacity required.

Requests for "Approved Equal" products will be considered in accordance with Substitution Procedures. Any proposed alternative must meet the following:

a. Efficiency: Must meet or exceed 85% Thermal Efficiency.

b. Space: Must fit within the designated mechanical room footprint including all required service clearances.

c. Weight: Operating weight must not exceed structural floor loading limits of the specified model.

d. Coordination: The contractor is responsible for any costs associated with piping, electrical, or venting redesign required using an alternate manufacturer.

2. The Lochinvar Copper-Fin II, Model CFN1802PM is designated as the sole Basis of Design for this project to ensure seamless integration with the facility's existing infrastructure.

3. All substitutions are subject to review and written approval by the FBOP prior to bid acceptance. The Contractor shall be responsible for any costs associated with piping, venting, or electrical modifications required to accommodate a substitute brand.

B. SCOPE OF WORK

1. Contractor shall safely isolate and disconnect all-natural gas, electrical, and water utilities for the four (4) existing Lochinvar units. Gas lines must be capped and leak-tested immediately upon disconnection.

2. All old equipment must be hauled off-site. Due to the high-security nature of FDC SeaTac, the Contractor must coordinate all scrap removal and vehicle movements with the COR or Facility Manager. Equipment shall be disposed of at a certified recycling facility in accordance with Washington State environmental laws.

3. The Contractor shall provide all labor, materials, and equipment to install four (4) new Lochinvar CFN1802PM natural gas water heater in a direct-vent configuration.

4. Contractor shall install the water heater on a level, non-combustible floor (concrete) with a minimum 24-inch clearance from all sides and ceiling.

5. Contractor shall follow the configuration of this water heater by using factory-specified venting options.

6. Contractor shall install a DirectAire venting system (Vertical or Horizontal) as per manufacturer specifications.

7. Contractor shall ensure maximum air inlet and vent length must not exceed 50–100 equivalent feet depending on the specific vent kit used.

8. Contractor shall ensure horizontal runs are slope upward at least 1/4 inch per foot to prevent sagging and ensure proper drainage.

9. Contractor shall ensure vent termination is at least 3 feet above the roof.

10. Contractor shall connect to 1,800,000 BTU/hr. natural gas supply; verify existing gas pressure meets

Lochinvar’s minimum requirements for high-input units.

11. Contractor shall install 2-1/2" NPT water connections.

12. Contractor shall install a flow switch and a Temperature & Pressure (T&P) relief valve, with discharge piping terminated within 6 inches of the floor.

13. Contractor shall ensure 120 VAC power (approximately 4.37 running amps) is available as provided by FBOP to operate the unit and any powered vent caps.

B.1 Federal Security & Network Isolation Requirements

1. Offline Operation: All SMART SYSTEM controls must function autonomously.

2. No Wireless Access: The CON·X·US® Wi-Fi module shall be omitted. All wireless broadcasting (Wi-

Fi/Bluetooth) must be physically disabled or removed to comply with prison security protocols.

3. Hardwired Integration: Any Building Management System (BMS) communication is restricted to hardwired RS-485 Modbus or 0-10 VDC signals. No internet-facing gateways are permitted.

B.2 Execution & Commissioning Requirements

1. Certified Start-Up & Testing: The Contractor shall perform a comprehensive system start-up— including combustion analysis, leak testing of all gas and water joints, and verification of flow switches and safety limits. This must be performed by a Lochinvar Factory-Authorized Service Provider to officially validate the 5-year heat exchanger and 1-year parts warranties.

2. Code Compliance: All installation work must strictly comply with the National Fuel Gas Code (ANSI Z223.1), manufacturer installation manuals, and all applicable local plumbing/mechanical codes.

3. Project Closeout & Training: Upon completion, the Contractor shall provide the FBOP with a comprehensive closeout package including:

a. Final O&M Manuals and customized wiring diagrams.

b. The completed and signed Lochinvar Factory Start-Up Form.

c. A minimum of two (2) hours of on-site training for facility maintenance staff covering operation and basic troubleshooting.

C. UTILITIES AND OTHER FACILITIES

1. Electricity Access: Contractors will have access to designated electrical outlets at the site (120v).

Usage is limited to project-related equipment and activities. Any additional requirements must be coordinated with the COR.

2. Non-Potable Water Access: Contractors may use non-potable water sources for purposes such as cleaning or construction tasks. These sources will be clearly marked and communicated. Contractors must adhere to site rules and guidelines for the safe use of electricity and non-potable water to prevent disruptions or hazards. FBOP will address specific needs or any additional requirements beyond the standard access provided.

3. Restrooms: Contractors will be granted access to designated on-site restroom facilities, which will be clearly marked and communicated to all personnel. If such facilities are unavailable, the contractor will coordinate with the COR to arrange for portable restrooms. These portable restrooms must be placed in a location approved by the COR prior to the commencement of the project. The contractor is responsible for ensuring regular maintenance of these facilities to uphold cleanliness and sanitation standards.

4. Parking: A designated area within the project site will be allocated for contractor parking. This area will be clearly marked and communicated to all contractors. Contractors should coordinate with the project site management for any specific parking needs or arrangements beyond the allocated area.

5. Temporary Storage: Contractors may use designated areas for temporary storage of tools and materials, subject to COR approval. Storage must not disrupt site operations and should be kept secure and orderly. Items must be removed, and the area restored after project completion.

D. HOUSEKEEPING AND MATERIAL DISPOSAL

1. All removed equipment and debris shall be disposed of off-site by the contractor in accordance with local regulations, unless otherwise directed by the Institution.

2. The contractor must maintain a clean worksite, free of waste and debris at all times. This includes daily removal of rubbish, scrap, and excess materials, as well as prompt removal of surplus equipment upon project completion.

3. Upon project completion, the contractor must remove and dispose of all debris and waste from the site. For long-term projects requiring dumpsters, these must be properly covered and secured to prevent salvaging. Debris must be disposed of at agreed intervals in compliance with federal, state, and local regulations.

II. CONTRACTOR SECURITY/WORKING REGULATIONS

A. WORK HOURS

1. Normal working hours for contractors and subcontractors are 6:00 am – 2:00 pm, Monday through Friday, excluding weekends and federal holidays. Any work outside these hours must be requested in writing to the COR at least five (5) working days in advance and approved by the Warden. Alternate work hours may be authorized for tasks causing institutional downtime.

2. Site access is available during normal working hours, except in emergencies. Contractors and subcontractors must familiarize themselves with prison facility working conditions, which may result in shorter workdays. The Government is not responsible for reduced hours due to institutional emergencies or routine worker entry/exit protocols.

3. Contractors must allocate time for security procedures such as check-in screenings, delays caused by inmate movements, lockdowns, or emergencies. In the event of an emergency, contractors will be directed to secure all tools, equipment, and materials. If necessary, they will be escorted out, with work resuming only after the emergency is resolved by FBOP's determination.

B. DELIVERY

1. Deliveries shipped directly to the contractor can only be received between 7:00 a.m. and 12:00 p.m., Monday through Friday, excluding Federal Holidays. FBOP is not responsible for receiving or signing deliveries. The contractor must provide their own resources for loading and unloading materials or equipment.

2. The contractor is prohibited from using the institution's entry or driveway for loading, unloading, or storage. Driveways must remain unblocked during and after work hours.

3. The contractor is responsible for maintaining proper housekeeping in the assigned laydown yard, ensuring materials are covered to protect against the elements. If the laydown yard is temporarily used as a disposal area during the project, this must be managed accordingly.

C. TOOLS, EQUIPMENT & STORAGE

1. All project materials and heavy equipment must be processed by the contractor and coordinated with the COR for use in the assigned temporary laydown yard and storage area.

2. All project tools and small equipment, such as power tools and materials, must be stored in an area designated by the COR. If required, the contractor shall provide a secure storage container, such as a Job or Gang Box, to remain in the agreed-upon storage area for the project duration.

3. The storage container must be secured with a padlock system using two locks: one provided by the contractor and the other by the institution. If needed, a contractor-supplied heavy-duty chain may be used to facilitate security. All items within the container must be stored safely and kept in an orderly condition.

4. Assigned escorts shall conduct daily tool inventories upon entry and exit to ensure accurate accountability of all tools brought into and removed from the institution.

5. All contractor-owned extension cords and ladders used during the project must be in good condition and approved for use within the institution. Ladders must be stored in a designated area and secured to a stationary fixture with a heavy-duty chain and lock to prevent unauthorized removal.

D. SECURITY CLERANCE, BADGING AND ESCORTING

1. Contractor personnel may be required to meet certain security requirements prior to entering the secured side of the institution. Contractor personnel shall go through a security vetting process to acquire the necessary security clearance as required. The assigned program manager at the Institution is responsible for conducting the appropriate law enforcement check on all Contractor staff that may need access inside the prison facility.

2. As soon as the award has been accepted and signed both by the Contractor and the FBOP’s Contracting Officer, the Contractor shall submit to the institution the list of all the names who are expected to work on this project, including Subcontractors. All these personnel are required to fill, sign, and submit the required security clearance form (NCIC).

3. Security clearance documents shall only be accepted from the prime Contractor. It is the prime Contractor’s responsibility to review security clearance submissions to ensure they are accurate and complete and submitted on a timely manner.

4. In the event a Contractor or Subcontractor employee cannot pass the security clearance process, it shall be the Contractor’s responsibility to provide a replacement. By law the FBOP cannot, and shall not, release any information to the Contractor concerning the nature of why Contractors or Subcontractor personnel were not able to pass the FBOP’s security clearance process.

5. The Contractor shall provide a daily list of names of all approved personnel who shall be working on site each day to the COR or assigned escort.

6. The daily operation of this facility follows strict security checks and may require additional time to process into and out of the institution. Entry into the secure area of the facility and shall require passage of security screening to include a metal detector and other requirements. Once passed through security, FBOP staff shall be assigned as Escort/s to the Contractor, as required.

7. FBOP shall ensure a minimum of one representative (escort) is always present to allow access to all areas requested by the Contractor as needed.