Attachment B - Selection Criteria.docx

Attachment B - Architect-Engineer Selection Criteria This acquisition will be in accordance with FAR Part 36.602-1 and VAAM Part M836.602-1. The Architecture-Engineer (A/E) must demonstrate its qualifications with respect to the published evaluation criteria for all services. Failure to provide requested information may result in a lower overall rating or your SF-330 NOT being recommended for evaluation by the board. However, a firm may be recommended as not qualified or ranked low if missing, confusing, conflicting, obsolete, or obscure information prevents a board from reasonably determining that a firm demonstrates certain required qualifications. The Department of Veterans Affairs (VA) shall evaluate each potential contractor in terms of the following:

· “M” - firm meets the selection criterion.

· “NM” - does not meet the selection criterion.

The submitted SF-330s will be evaluated on the criteria below. Evaluation and selection of firms will be based on submissions and direct responses to the following criteria which are numbered in descending order of importance:

Specialized Experience and Technical Competence Past Performance Capacity to Accomplish the Work Construction Period Services Record of Significant Claims Set-Aside Location (tiebreaker)

Selection Criteria 1: Professional Qualifications The A/E must have the necessary professional qualifications for satisfactory performance of required services. Showing recent experience of the project team with comparable historical renovation projects within the past five years in which the construction has been completed for at least two projects. Offerors will be evaluated in terms of the qualifications, competence and experience of the key personnel and technical team proposed to accomplish this work.

Please be sure to include license number.

Submission Requirements:

Each resume shall include a minimum of two (2) but no more than five (5) specific projects completed through construction period services within the past five years that best illustrate the individual team members experience relevant to this contract scope.

Evaluator Considerations:

· Do the qualifications indicate that the project team has recent direct experience on projects designing similar improvements to those proposed at Hampton VAMC?

· Is the architect/engineer providing a team where each member has more than five (5) years of experience?

· What will be the role of interns if used during design?

Selection Criteria 2: Specialized Experience Technical Competence Provide proof of specialized experience and technical competence in the type of work required specifically, in the type of work required, specifically architectural, mechanical, structural, plumbing, electrical, historical renovation. The A/E must provide evidence of understanding the project along with experience; and any unique architectural/engineering aspects associated with the proposed project and how to address them.

Submission Requirements:

Provide a maximum of five (5) substantially completed projects of comparable scope and size to this project. The information provided for each project shall include at a minimum, project number, project title, detailed description of project scope, project owner contact information, project cost, period of performance and list of aspects that includes historical renovation.

Evaluator Considerations:

· Special knowledge and experience with medical center building renovations.

· Experience working in and around an operational hospital.

· Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team.

Selection Criteria 3: Past Performance Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules in a hospital setting.

Submission Requirements:

The contractor shall submit performance references for the projects listed in Criteria 2. Either of the following can be used as references:

· The most recent Contractor Performance Assessment Report System (CPARS) performance report. CPARS shall be submitted with the completed SF330 package.

OR

· Past Performance Questionnaire (PPQ) evaluations. Submit completed PPQ’s with the SF330.

· Use the provided PPQ form provided as Attachment C.

· Ensure that correct phone numbers and email addresses are provided for each contract customer/reference.

· If a PPQ is submitted but an official CPARS evaluation is found for that project, the official evaluation takes precedence.

Evaluator Considerations:

· Does the proposed architect/engineer have past performance with ratings satisfactory and above while working historical renovation and hospital projects?

· Does the architect/engineer have a reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness.

Selection Criteria 4: Capacity to Accomplish the Work This factor evaluates the ability of the firm, given their current projected workload (percentage) and the availability of their key personnel, to accomplish the possible myriad of design projects in the required time. The general workload and staffing capacity of the design office will be evaluated. Capacity to accomplish the work in the required time for both the prime and subconsultants.

Submission Requirements:

· List current projects with a design fee of greater than $20,000 being designed in the firms’ office.

· Indicate the firms’ present workload and the availability of the project team (including sub-consultants) for the specified contract performance period.

· Describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates.

· Volume of VA contract awards in the last 12 months.

Selection Criteria 5: Construction Period Services The firm shall illustrate experience in construction period services to include professional field inspections during the construction period, review of construction submittals utilizing submittal software, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A/E services.

Submission Requirements:

Provide a table of a minimum of three (3) comparable projects comparing estimate with the bid/award amount during construction. Provide up to three (3) completed projects in the past five (5) years that best illustrates the construction period services performed by the team.

Selection Criterion 6: Record of Significant Claims Interested firms must share any records of significant claims against the firm because of improper or incomplete architectural and engineering services.

Submission Requirements:

Indicate any claims against the firm because of improper or incomplete architectural and engineering services within the past five (5) years.

Selection Criteria 7: Set-Aside This requirement is being executed under a 100% set-aside to service-disabled veteran owned small business (SDVOSB) firms under VAAR 852.219-73.

Submission Requirements:

Interested firms must be registered at time of submission of SF 330’s in the Small Business Administration’s (SBA) Veteran Small Business Certification (VetCert) database to be considered.

· The contractor shall have the following statement of SDVOSB compliance included in their submittal:

“I [signatory authority] ___________________, [company] __________________, certify that the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs by the Small Business Association’s Veteran Small Business Certification (VetCert) in compliance of VA Acquisition Regulation (VAAR) 852.219-75.”

Selection Criteria 8: Location If evaluations of SF330’s result in the same rating, proximity to the facility will be used as a tiebreaker. The distance will be determined according to http://maps.google.com/ measured in miles from the Richmond VA Medical Center. For firms that have multiple/regional offices, the location of the primary project team will be used to calculate the distance and should be provided in the SF330.

Submission Requirements:

Indicate the location (physical address) of the firms or teams’ main office. Only list the location you would like to be evaluated for - do NOT list multiple locations or locations of subcontractors.