Attachment_B__Sample_Notification_Letter_Template.docx
DOCX document 64 KB Posted
- Attached to
- Recorder Notification Program Services
- Solicitation number
- 2027-IFB-00158
- Issued by
- San Mateo County, California
About this file
This file contains a sample notification letter template from the County of San Mateo's Office of the Assessor-County Clerk-Recorder & Chief Elections Officer, prepared in support of the Recorder Notification Program Services contract opportunity. The template demonstrates the courtesy notice that will be mailed to property owners when documents affecting their real estate are recorded, as required by California Government Code Section 27297.7. The letter informs recipients of the recorded document, provides unofficial copies of the first four pages, and directs them to contact the San Mateo District Attorney Fraud Unit if they suspect fraudulent activity or are unaware of the transaction. The template is provided in English, Spanish, and Tagalog to serve the County's diverse population. The selected contractor will be responsible for generating and mailing notices using this approved template to required recipients within the statutory 30-day timeframe following recordation.
The County anticipates an average monthly volume of approximately 2,000 notices with peak volumes potentially reaching 4,000 notices per month. The contractor will receive access to County-approved transaction data and images, and must provide secure processing, printing, mail preparation, mailing services, operational controls, reconciliation, proof of mailing, reporting, incident response, and audit support. The selected contractor must complete implementation, testing, and readiness activities to commence services in January 2027. The initial contract term is one year, with the County holding options to renew for up to two additional one-year terms, for a maximum total contract term of three years. Protests regarding the award should be submitted to Protest@smcgov.org.
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Other files
| File | Type | Posted |
|---|---|---|
| Recorder_Notification_Program_Services.pdf | ||
| Standard_Contract_Template.docx | DOCX document | |
| Attachment_C_Service_Level_Agreements.pdf | ||
| Attachment_A_Covered_Document_Types_and_Exclusions.pdf |
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Text version
Office of Mark Church Assessor-County Clerk-Recorder & Chief Elections Officer County of San Mateo 555 County Center Redwood City, CA 94063
Document Type:
Document No:
APN:
GRANTOR NAME(S)
MAILING ADDRESS
CITY, STATE, ZIP
Date
Courtesy Notice This is a courtesy letter to inform you that a document has been recently recorded in our office potentially affecting your property located at:
111 Northwood Ave. Redwood City, CA 94063 For your convenience, we have attached a copy of the first 4 pages of the document. These are unofficial copies and may have been reduced in size and appear different from the original. If you are aware of the transaction, please DISREGARD this notice. If you are NOT AWARE and suspect fraud, please contact the San Mateo District Attorney Fraud Unit by sending an email to realestatefraud@smcgov.org to have this matter investigated. For general recording inquiries, please email recorder@smcacre.gov.
Aviso de Cortesía Esta es una carta de cortesía para informarle que recientemente se ha registrado un documento en nuestra oficina que podría afectar su propiedad ubicada en:
111 Northwood Ave. Redwood City, CA 94063 Hemos adjuntado una copia de las primeras 4 páginas de su documento. Estas son copias no oficiales y pueden haber sido reducidas en tamaño y verse diferentes al original. Si está al tanto de la transacción, por favor IGNORE este aviso. Si NO ESTÁ AL TANTO y sospecha de fraude, comuníquese con la Unidad de Fraudes de la Fiscalía del Distrito de San Mateo enviando un correo a realestatefraud@smcgov.org para que se investigue el asunto. Para consultas generales sobre registros, envíe un correo a recorder@smcacre.gov.
Paalalang Magalang Ito ay isang magalang na liham upang ipaalam sa iyo na may dokumento kamakailang naitala sa aming opisina na maaaring makaapekto sa iyong ari-arian na matatagpuan sa:
111 Northwood Ave. Redwood City, CA 94063 Naka-attach ang kopya ng unang 4 pahina ng iyong dokumento. Ito ay mga di-opisyal na kopya at maaaring pinaliit ang sukat at iba ang hitsura kumpara sa orihinal. Kung alam mo ang transaksyon, PAKI-IBALWAS na lang ang paalalang ito. Kung HINDI MO ALAM at pinaghihinalaan mong may panlilinlang, mangyaring makipag-ugnayan sa San Mateo District Attorney Fraud Unit sa pamamagitan ng pag-email sa realestatefraud@smcgov.org upang mabigyan ng imbestigasyon ang bagay na ito. Para sa mga pangkalahatang katanungan tungkol sa pag-record, mangyaring mag-email sa recorder@smcacre.gov.
礼节通知 此为礼貌函,告知近日有文件递至吾所,或影响贵财产,地址如下:
北木大道111号,红木城,加州 111 Northwood Ave. Redwood City, CA 94063 附上文件前三页副本。 此为非正式副本,或已缩小,形制异于原件。 若知此交易,请忽略此通知。 若不知且疑有诈欺,请电邮联系圣马刁地区检察官诈欺组realestatefraud@smcgov.org 以资调查。 一般记录查询,电邮 recorder@smcacre.gov.
Sincerely, Mark Church Assessor-County Clerk-Recorder & Chief Elections Officer image1.emf
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