Attachment_B_-_Proposed_Pricing_Sample_Menu_Items_Final_2.xlsx

This is a pricing template attachment for a Fresh Fruit and Vegetable Program solicitation issued by Hillsborough County Public Schools in Tampa, Florida. The document establishes proposed pricing requirements for eleven sample menu items consisting of pre-packaged fresh produce in 3-ounce individual containers, 50 units per case, with an estimated quantity of 500 cases per item. The program will serve approximately 18 elementary school sites participating in the USDA Fresh Fruit and Vegetable Program, with potential expansion to 20 schools in 2026-2027. All items must be raw, fresh produce without additives, pre-cut and pre-packaged with expiration dates stamped on individual packages. The sample items include tri-colored carrots, butternut squash chunks, blueberries, orange pepper slices, mango chunks, sweet potato sticks, grapefruit sections, blackberries, whole strawberries, daikon radish slices, and brussel sprout slices. Technical questions were due February 25, 2026, an addendum was issued February 26, 2026, and proposals were due March 11, 2026, with award anticipated August 4, 2026. The contract term runs from September 1, 2026 through May 1, 2027, with automatic renewal for up to four additional one-year periods subject to appropriation and performance.

The contract structure employs a cost-plus model with vendors submitting a firm fixed delivery fee per full case covering inside delivery and freight to all participating school sites. Vendors must complete the blue sections of this attachment with proposed case prices and proposed fixed delivery fees, calculated to arrive at a proposed delivered cost per item. The fixed delivery fee must remain firm for at least one year from the contract effective date, after which vendors may request increases with supporting documentation. The estimated annual budget is $600,000, funded entirely by USDA grant awards with no non-federal financing. Vendors must possess a minimum of three years' experience in produce distribution, current Florida business license, and GAP certification. All proposers must comply with extensive federal certifications including USDA drug-free workplace requirements, anti-collusion affidavits, debarment certifications, and the Buy American provision with specified non-domestic food purchase caps. Contractors exceeding the $100,000 threshold are subject to Davis-Bacon Act wage standards and civil rights compliance requirements.