Attachment B - PROJECT MANUAL (SPECIFICATION PACKAGE).pdf

PROJECT MANUAL

FOR

Ulster County Public Safety Radio System: Rosendale Tower Site Project

Site Name: Rosendale

PREPARED FOR:

Ulster County Ulster County Bid No. RFB-UC26-147C

PREPARED BY:

Tectonic Engineering Consultants, Geologists & Land Surveyor, D.P.C Tectonic WO#: 12701.ROSENDALE

July 30, 2026

TABLE OF CONTENTS

SECTION 011000 – SUMMARY OF THE WORK

SECTION 011100 – SAFTEY

SECTION 013113 – PROJECT PLANNING AND SCHEDULING

SECTION 013119 – PROJECT MEETINGS

SECTION 013300 – SUBMITTALS

SECTION 014100 – REGULATORY REQUIREMENTS

SECTION 015000 – CONSTRUCION FACILITIES & TEMPORARY CONTROLS

SECTION 015123 – CONSTRUCTION HEAT AND TEMPORARY HEAT

SECTION 016500 – MATERIALS AND EQUIPMENT

SECTION 017716 – CONTRACT CLOSEOUT

SECTION 023313 – UNDERGROUND UTILITY LOCATOR SERVICE

SECTION 031000 – CONCRETE FORMING AND ACCESSORIES

SECTION 032000 – CONCRETE REINFORCING

SECTION 033000 - CAST-IN-PLACE CONCRETE

SECTION 054000 – STEEL SELF SUPPORT TOWER

SECTION 231300 - FACILITY FUEL STORAGE TANKS

SECTION 260500 - BASIC MATERIALS AND METHODS FOR ELECTRICAL WORK

SECTION 260519 - LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 260526 – GROUNDING AND BONDING OF ELECTRICAL SYSTEMS

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 – RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

SECTION 260553 – IDENTIFICATION FOR ELECTRICAL SYSTEMS

SECTION 262416 – PANELBOARDS

SECTION 263200 - GENERATORS

SECTION 265670 - FAA LIGHTING AND MARKINGS

SECTION 265670 - CABLE RACKS INTERIOR

SECTION 271000 - RADIO SHELTER

SECTION 310000 – EARTHWORK

SECTION 310001 – EARTHWORK MATERIALS

SECTION 323113 – CHAIN LINK FENCES AND GATES

SECTION 337900 – SITE GROUNDING

Ulster County Public Radio System

Rosendale Tower Site Project Summary of Work

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BID NO: RFB-UC26-147C July 30, 2026

SECTION 011000

SUMMARY OF THE WORK

PART 1 - GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. The title and location of the Work:

1. Bid Number: RFB-UC26-147C

2. Project Name: Ulster County Public Safety Radio System: Rosendale Tower Site Project

B. Type of Contract: Lump Sum.

1.2 SUBSTANTIAL AND PHYSICAL COMPLETION DATES

A. Substantially complete the Work by May 2027.

1. The time allocated for the performance of work under this contract includes 10 days for notification of the Contractor of the Owner’s approval of the Agreement.

2. The approval of the Agreement by the Owner constitutes the filing of the Contract

Documents as a public record and notice to the Contractor that a fully executed contract exists between the Contractor and the County.

B. Physically complete the Work within 90 days after the established Substantial Completion date.

1.3 CONTRACT AWARD SUBMITTALS

A. Submittal No. 1: Submit the CONTRACTOR’S LIST OF SUBCONTRACTORS-SUPPLIERS information required in SCHEDULES AND RECORDS Article in Specification Section

013000 not later than 15 days after approval of the Contract by the Owner.

B. Submittal No. 2: Submit Preliminary Project Schedule related information noted in 013113

Project Planning and Scheduling, within 15 days after approval of the Contract.

C. Submittal No. 3: Submit the Submittal Coordinator Qualifications not later than 10 days after

Award. Include resume and references, and other certification, licenses, or other requested information.

1.4 ITEMS NOT INCLUDED

A. The following items shown on the Drawings are not included in this Contract:

1. Existing construction, except where such construction is to be removed, replaced, or altered.

1.5 CONTRACTOR USE OF PREMISES

A. Work hours shall be as established by the Facility authorities through the County’s

Representative.

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B. Inform the County’s Representative of work area access requirements. The County’s

Representative will coordinate and schedule the requirements with Facility staff to obtain and ensure timely availability of work areas.

C. Check in with the Facility Representative, as directed, at the beginning of each workday.

Furnish information regarding where employees will be working during the day.

D. Comply with the Facility’s Visitor Identification Policy. A copy of the current policy will be distributed at the initial job meeting.

E. The following items are not allowed on the Site or on Facility premises.

1. Firearms, ammunition, weapons, and dangerous instruments (other than tools required for the Work).

2. Alcoholic beverages and persons under the influence of same.

3. Cannabis and persons under the influence of same. Cannabis, as used herein shall refer to any form of cannabis that has psychoactive properties.

4. Illegal controlled substances and persons under the influence of same.

5. Cameras (except with written permission from the County’s Representative).

F. Comply with Facility policies relating to smoking at the Site.

G. Routes of ingress and egress within the building to the location of the Work shall be as directed by the County’s Representative.

H. Store materials and perform the Work so that pedestrian and vehicular traffic is not obstructed.

I. Do not diminish the level of life safety during performance of the Work.

J. Furniture and portable equipment, which interferes with execution of the Work, will be removed, and reset by Facility personnel.

K. Remove furniture and portable equipment, which interferes with the execution of the Work, and store where directed. Reset such items when directed.

L. Utility Outages and Shutdowns: Do not interrupt utility services or branch services within the building except for the time required to make new connections. Arrange with the County’s

Representative for the time and duration of interruptions of services. Provide temporary services required to maintain building services at all times other than during scheduled interruptions.

M. Utility Outages and Shutdowns: Do not interrupt utility services or branch services within the building. Provide temporary services required to maintain such services at all times.

N. Utility Outages and Shutdowns: Perform Work which will cause interruptions of utility services or branch services within the building at such times as directed by the County’s

Representative, on weekdays between the hours of 6:00 p.m. and 6:00 a.m. or on Saturdays or

Sundays.

O. If the project includes asbestos abatement, include subparagraph below after the one paragraph

(of the 3 above) that is retained.

P. Use one of the next 2 paragraphs below if appropriate; check with elevator specifications writer or project team leader.

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Q. Be responsible and accountable for employees, suppliers, subcontractors, and their employees, with regard to their use of the premises. Direct them to comply with the Facility Regulations and with the security and traffic regulations.

R. Furnish Facility authorities with a telephone number or method to contact the supervisor for the

Work in case of an emergency after work hours, including weekends and holidays.

S. Comply with applicable federal and State of New York Right-to-Know Law provisions.

Provide Safety Data Sheets (SDS) documents for products that have SDS data prior to use on the project site.

1. Upload and maintain electronic SDS documents on the Submittals Website (SDS tab).

2. SDS tab is organized by prime contracts. To be readily identified, name products with

SDS by specification section number and product name.

3. Supply and maintain one hard copy of the appropriate SDS on the project site and one hard copy with the Facility’s Right-to-Know Information Officer.

T. Direct employees to be watchful for people in or near the work area where safety hazards may be present. Notify the Facility Safety/Security Department, if necessary, to remove them from the work area or Site.

U. Report fire and other emergency situations to the Facility Safety/Security Department immediately.

1.6 REFERENCE SPECIFICATIONS AND STANDARDS

A. Comply with the requirements of the various specifications and standards referred to in these

Specifications, except where they conflict with the requirements of these Specifications. Such reference specifications and standards shall be the date of latest revision in effect at the time of receiving bids unless the date is given.

B. DOT Specifications: If the abbreviation DOT appears in these Specifications, it shall mean the most current edition of the New York State Department of Transportation, Office of

Engineering specifications entitled “STANDARD SPECIFICATIONS - CONSTRUCTION

AND MATERIALS”, including all applicable Addenda in effect at the time of receipt of bids.

The DOT specifications may be purchased from the Department of Transportation, Plan and

Publication Sales, 50 Wolf Road, Albany, NY 12232, (518) 457-2124.

1.7 LAYING OUT

A. Examine the Contract Documents thoroughly and promptly report any errors or discrepancies to the County’s Representative before commencing the Work.

B. Lay out the Work in accordance with the Contract Documents.

1. Layouts, which require the establishment of property lines or monuments, shall be performed by a Land Surveyor licensed by New York State.

1.8 SPECIAL INSPECTIONS

A. Special Inspections and tests are required by Chapter 17 of the Building Code of New York

State (BCNYS). Inspections & Testing Services will be provided by the state unless otherwise noted.

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B. Contractors are responsible for notifying the Directors Representative regarding individual inspections listed in the STATEMENT OF SPECIAL INSPECTIONS. Contractors shall cooperate with the inspectors and testing agencies and sufficient notice and lead time

(minimum 48 hours) must be allowed for inspection and testing to be performed.

C. Where deficiencies are identified, the contractor must take corrective actions to comply with the contract documents or remedy the deficiencies in accordance with Article 9 of the General

Conditions.

PART 2 - PRODUCTS (NOT USED)

PART 3 - EXECUTION (NOT USED)

END OF SECTION 011000

Rosendale Tower Site Project Safety

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SECTION 011100

SAFETY

GENERAL

1.1 SUMMARY

A. This section requires compliance with applicable Safety codes, standards, and regulations, including but not limited to OSHA, Building Code of New York State, Fire Code of New York

State, and County Regulations.

1.2 RELATED WORK SPECIFIED ELSEWHERE

A. Summary of the Work: Section 011000.

B. Regulatory Requirements: Section 014100.

1.3 DEFINITIONS, ABBREVIATIONS

A. OSHA: Occupational Safety and Health Administration.

B. BCNYS: Building Code of New York State.

C. EBCNYS: Existing Building Code of New York State.

D. FCNYS: Fire Code of New York State.

E. NFPA: National Fire Protection Association.

F. NEC: NFPA 70E.

1.4 SUBMITTALS

A. Provide a SITE SPECIFIC SAFETY PLAN no later than 15 days after approval of the Contract by the Owner. The plan must include at a minimum:

1. Cover page including Project Name/Location/Project Number/Contractor Name/Potential

Start/Finish Dates.

2. Complete Scope of work.

3. Roles and Responsibilities page identifying Supervision, list of the names of all competent and/or qualified persons, including their qualifications, for each activity requiring a competent person i.e. excavations, scaffolding, rigging, fall protection, etc.

4. A program for implementing appropriate PPE as specified in the High 5. Hazard

Assessment detailed in Subparagraph 1.04 A.11 below.

5. A program for assuring employees have proper work attire, i.e. substantial sole safety-toed footwear, long pants, shirts with minimum 4-inch sleeves, etc.

6. A 100% 6-foot conventional fall protection program which provides full body harnesses, lanyards (connectors), and anchorage points, or guardrails for all trades when working 6 feet above a lower level.

Exception:

i. When the employer can demonstrate that it is infeasible or creates a greater hazard to utilize these systems, the employer shall develop and implement a

Fall Protection Plan

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ii. When working from portable ladders.

7. A program for raising employee awareness through the use of weekly Safety Talks (i.e.

“Toolbox Talks” or “Tailgate Meetings”) on topics related to upcoming/relevant work on the project. Contractor shall be required to verify that all employees on site participated in meeting, with documentation submitted to the County’s Representative.

8. Confined Space entry program and procedures for entry, when applicable.

9. A written Respirable Silica Protection Plan, including tasks for which employees could reasonably be expected to be exposed to harmful silica dust, and control methods that will be used to limit or eliminate exposure, as well as any PPE necessary to ensure protection.

10. Identify specific hazards related to this Project, and how employees will be protected from those hazards.

11. High Hazard Assessment’s detailing procedures for all high hazard work activities including, but not limited to:

All lifts involving cranes or material handling equipment.

Scaffolding where scaffold working deck is expected to be 10’ or higher from a lower level.

Demolition.

Excavations where anticipated depth is 5’ or more.

Hot work activities, which shall follow all applicable requirements stated in NFPA

51B.

Steel erection with specific fall protection requirements detailed.

Work at elevations, including roofing work.

Electrical work involving Lock Out - Tag Out (LOTO) procedures.

i. High Hazard Assessments shall include a step-by-step breakdown of a given task, the hazards associated with each step, the controls that will be utilized to eliminate or minimize the hazards, and the PPE that will be used to protect from remaining hazards.

ii. All required certifications shall be provided for all applicable types of work with required training/certifications (i.e., Powder Actuated Tools, Aerial

Lifts, Forklifts, Crane Operators License, etc.).

12. A project safety inspection program, with a minimum of one documented safety inspection per week, during the course of construction. Submit copies of all resultant inspection reports to the County’s Representative on a weekly basis.

13. A program for providing proper care for injured employees, including the name of the employee with First Aid/CPR certification who will be on site at all times during the course of construction, to include local hospital/medical facility locations and contact information.

14. Provide an Emergency Action and Evacuation Plan, including Fire Protection and

Emergency Response, when applicable.

Plan to include:

i. Procedures for reporting a fire or other emergency.

ii. Procedures for emergency evacuation, including type of evacuation and exit route assignments.

iii. Emergency Contact information.

iv. Procedures on how to alert workers of an emergency.

v. Procedures to account for all employees after evacuation and muster/evacuation points.

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vi. A list of all major fire hazards, to include type of fire protection equipment necessary to control hazard.

B. Provide safety orientation training for each employee prior to their starting work on site. This orientation shall include, but not be limited to: Fitness for Duty (drug, alcohol, and cannabis policies), training on general safety hazards, site-specific safety policies and procedures, personal protective equipment, injury reporting and protocols, emergency evacuation and preferred medical providers, and HAZCOM (GHS Harmonization). Provide documentation of all safety orientation training for each new employee on the site, including all subcontractors, to the County’s Representative.

C. Accident Reporting: The County’s Representative shall be immediately notified of any and all accidents. A copy of a written accident report shall be furnished to the County’s

Representative within 24 hours of an incident.

1. After any incident on site resulting in an employee being injured or damage to property, a

Post- Accident Review Investigation shall be held as soon as possible after any incident.

As a minimum, this investigation will involve the injured person, his/her supervisor, the responsible project superintendent and/ or supervisor and the onsite safety supervisor. The contractor shall be responsible to provide a written Post-Accident Corrective Action Plan, which will detail immediate steps taken to correct any unsafe condition that led to injury/property damage, long-term actions to prevent repeat incidents from happening on the site, and roles and responsibilities of individuals who will be implementing the corrective measures, which will be reviewed for effectiveness and continually monitored for implementation.

1.5 STOP WORK ACTIVITY AUTHORITY

A. All Ulster County Representatives have the authority to stop a work activity that exposes any

Contractor employees to potentially serious injury and/or illness. The responsible Contractor shall immediately cease work, perform an assessment of the activity that is exposing employees to any Immediately Dangerous to Life or Health (IDLH) conditions, and take action necessary to satisfactorily address the unsafe condition(s), at no cost to the State. The activity may only resume when a County Representative and respective Contractor’s Safety Representative verify corrective measures have been satisfactorily completed. Any related impact to time of completion shall be considered within the Contractor’s control.

B. No site work, other than mobilization, shall commence until the Site-Specific Safety Plan is approved.

1.6 ADDITIONAL SAFETY POLICIES THAT WILL BE ADHERED TO THROUGHOUT THE

CONSTRUCTION PHASE

A. All contractors are required to utilize head (hardhat) and eye protection (safety glasses) at all times well within the project limits.

B. Any employee exposed to equipment/vehicles shall be required to utilize an ANSI Level 2

Safety Work Vest.

C. Contractors are strictly prohibited from utilizing any state-owned equipment or materials during construction.

D. All tools/equipment on multi-trade projects shall bear identifiable markings as to which contractor the tool/equipment belongs to. If any tool/equipment on the project does not have

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E. Seatbelts shall be utilized when operating all heavy equipment designed to be operated in a seated position. When traveling in a vehicle, all employees shall be seated in a secured seat with a seatbelt in place.

F. Inspections of scaffolding prior to use, and excavations prior to entry shall be documented by an on-site competent person. Documented inspection will be available on-site for inspection by the County’s Representative.

G. All electrical cords/water hoses, if feasible, shall be run overhead to avoid additional slip/trip hazards. If not feasible due to physical restrictions, cords/hoses shall be placed to avoid all walkways and work areas.

H. All heavy equipment being utilized on site shall have a fire extinguisher of suitable size/rating within reach of operator.

I. Any fuel-powered equipment shall have a fire extinguisher of suitable size/rating no closer than

10 feet and no further than 25 feet from the equipment.

J. All electrical work shall be done when panels/lines/boxes have been de-energized and locked out, unless otherwise approved in writing by the County’s Representative.

K. An applicable sized Spill Kit shall be available on all jobsites where heavy equipment is being utilized.

PRODUCTS (NOT USED)

EXECUTION (NOT USED)

END OF SECTION 011100

Rosendale Tower Site Project Project Planning and Scheduling

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SECTION 013113

PROJECT PLANNING AND SCHEDULING

1.1 RELATED REQUIREMENTS AND INFORMATION SPECIFIED ELSEWHERE

A. Summary of the Work: Section 011000.

B. Project Meetings: Section 013119.

1.2 SUMMARY

A. Section includes administrative and procedural requirements to plan, schedule, and document the progress of the Project, work in place, and predict and prevent delays to established activities and milestones during performance of the Work.

1.3 DEFINITIONS

A. Activity: A task or grouping of tasks containing an anticipated start-date and corresponding duration in work days, anticipated labor resources, person responsible for the work, restricted work period, contract reference document, sequence of work, and budgeted cost (if required) comprising a generalized portion of the Work, that can be identified and measured for planning, coordinating, monitoring, and controlling the project.

B. Activity Duration: Time needed for the represented work in work days. No duration in any baseline or recovery schedule shall be longer than one (1) reporting period as defined in Section

013119, except for submittal items. All procurement and work activities must be provided in sufficient detail to meet this duration requirement.

C. Baseline Agreement: The agreement document for Section 013113 which will contain the baseline schedule report.

D. Baseline Project Schedule: The schedule derived from the Contractors’ Project Work Plan activities and their prescribed durations, predecessor activities, etc., recognizing the completion of the Work of the Project Work Plan in accordance with the Contract duration. The Baseline

Project Schedule will remain unaltered as a tool to measure progress outlined and anticipated during the Initial Schedule Meetings and from the agreed-upon Baseline Project Schedule. The

Project Team will agree to the resulting schedule by completing the Baseline Agreement within the Project Work Plan software. Owner will maintain the agreed-upon Baseline Project

Schedule as the assigned project baseline schedule.

E. Calendar: The calendar utilized for each activity, set according to the direction of Owner to accurately reflect anticipated State and Federal holidays. Calendars reflecting additional shifts or non-traditional work hours must be reviewed with the County’s Representative and approved by Owner and prior to use in the schedule.

F. Constraints: Constraints are a function which can manipulate or hold specific dates.

Constraints are used by Owner in specific instances during the baseline process to hold dates dictated by the terms of the Contract or assigned to submittal & procurement items in the

Project Work Plan. Constraints are not allowed to be used/entered by Contractors on any activities except for mobilization items.

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G. Float: The measure of latitude in starting and/or completing an activity without impeding the successful realization of Project Milestones. It is an expiring Project resource that is jointly owned, not for the exclusive use or benefit of either the County or the Contractors. Float is available as needed to meet scheduled milestones and Project completion. Recognizing float within an activity, or chain of activities, does not permit the Contractors to disrupt progress or to delay completion of an activity.

H. Milestone Activity: A significant start or finish to Work on a given set of activities on the

Project, defined by both the County’s Representative and the Contractors. The Project Team will identify milestones, activities, or summary activities for incorporation into the Baseline or

Project Schedule to assist in planning, scheduling, and coordinating the Project. This may include major milestones or phases required by the Contract Documents to be utilized by the

Contractors and Project Team in developing the Baseline Project Schedule.

I. Preliminary Project Schedule: This schedule is a summary outline of the Contractor’s anticipated Project Work Plan for the sequence of work of this Contract through Substantial

Completion as noted in the Summary of Work (Section 011000). The activities are developed using anticipated dates and are coordinated among the Contractor(s). The resulting Schedule outlines and aligns the sequence of work for the individual Contract and coordinates the

Contracts that are part of a multiple trade Project. The Project Work Plan needs to address sequencing of the work, long lead items, and impact of weather and restricted work periods.

The Project Team will agree to the resulting schedule by completing the Baseline Agreement within the Project Work Plan software.

J. Project: Work to be performed as part of one or more Contracts.

K. Project Team: The Designated Representatives acting on behalf of the County and/or

Contractors to successfully plan, schedule, and coordinate the Work of the Project.

L. Project Update Reporting Period (Project Schedule Updates): A regular reporting period as stipulated for this Project in Section 013119, that is concluded by a Project Update Meeting for review, evaluation, and adjustments to the Project Work Plan and Activity progress.

M. Project Work Plan: A comprehensive list of Contractor tasks, including prerequisite activities, durations, labor resources, budgeted costs (if required), etc. used to develop the Project

Schedule as entered by the Contractor’s Supervision staff.

N. Recovery Project Schedule: Revised Project Work Plan developed from recovery options presented by the Contractor to the County’s Representative when Project Update Reporting indicates the Work is 15 or more work days behind the current Substantial Completion dates of the agreed-to Baseline Project Schedule. The Contractor will update their Project Work Plan accordingly for the revision. The Project Team will agree to the resulting recovery project schedule by completing the Baseline Agreement within the Project Work Plan software. Owner will maintain the Baseline Agreement Recovery Project Schedule as the assigned Baseline

Project Schedule.

O. Resource: Any labor (workers), material, or equipment, shared or exclusive, required for the completion of the Work or an Activity, for which an associated cost is recognized.

P. Schedule: A comprehensive plan of necessary procedural tasks, including task sequencing, projected start and finish dates, and resource allocation required to successfully complete the

Work by the Project completion date. The dates in the Schedule are the result of the sequence, duration, and requirements from the Project Work Plan.

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PRODUCTS

EXECUTION

3.1 PROJECT AWARD

A. The Initial Schedule and Training Meeting is coordinated by the Owner and Project Team.

3.2 INITIAL SCHEDULE MEETING – (PERIOD DEFINED BY SECTION 013119)

A. The meeting is mandatory for the members of the Project Team and will be conducted by

Owner for the purpose of defining the intent of the specification and reporting structure of the

Project. The mutual agreements reached at this and subsequent meetings form the basis for the

Baseline and other Project Schedule(s), and will be used for coordinating, scheduling, and monitoring the Work of all related contracts.

3.3 PRELIMINARY PROJECT SCHEDULE – (PERIOD DEFINED BY SECTION 011000, IF

SPECIFIED)

A. Contractor will develop their Project Work Plan activities and provide information relating to activity naming, anticipated work dates, resources, and budgeted cost (if required). The Project

Team will establish a focused work breakdown structure (WBS). The activities are developed using anticipated dates and are coordinated among the Contractor(s).

B. Activity durations are only limited by the requirements of coordinating the work of the

Preliminary Project Schedule by the Project Team. For the purposes of coordinating this schedule, relationships (predecessors and successors) are not required between the activities.

C. The Preliminary Project Schedule must be agreed to by the Project Team.

3.4 BASELINE PROJECT SCHEDULE – (45 DAYS AFTER AWARD)

A. The Contractor(s) shall develop and enter their Project Work Plan activities which adequately represent their scope of Work of the Contract and the required coordination efforts for the

Project. This includes, but is not limited to, sequence requirements, identification of logical connections to other work critical to Substantial Completion, accounting for critical submittals or submissions, the fabrication and delivery of long-lead materials, products, specialized equipment or services, and the recognition of critical testing, inspection, or commissioning durations for coordination and tracking.

B. Each activity will identify the Contractor’s anticipated duration for the activity defined in workdays, resources, and budgeted cost (if required) of the activity. The Contractor is responsible to provide the mandatory requirements outlined by Owner. Revisions to the project structure must be agreed upon by the Project Team.

C. Activity durations cannot exceed the time frame in work days of the Project Reporting Period as defined in Section 013119.

D. The Contractors will identify each activity with a unique Activity Name that clearly communicates the scope of the work item to the rest of the Project Team. No Activity Name or

Activity ID will be altered without approval of the County’s Representative Owner after the

Baseline Project Schedule has been agreed to by the County’s Representative.

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E. The Baseline Project Schedule must be agreed to by the Project Team. Each Contractor and the

County’s Representative shall agree to it by completing the Baseline Agreement within the

Project Work Plan software (sample agreement included at the end of Section 013113).

3.5 PROJECT SCHEDULE UPDATES (PERIOD DEFINED BY SECTION 013119)

A. Project Schedule meetings will be led by the County’s Representative and held to review

Contractor updates to the actual starts, actual finishes, and remaining duration of in-progress activities, and consider logic changes, predecessor alterations, duration amendments, time impact events, and scope changes, for the purpose of determining the status of construction progress for the updated Project Schedule. At each meeting the Project Team will:

1. Agree to the completed Activity dates.

2. Coordinate and agree to the next 6-week Project Work Plan.

3. Evaluate and acknowledge any impact to the Contractor’s ability to execute the Project

Schedule according to the Baseline Project Schedule.

B. During the progress of Work on the Project, the Contractors are required to document actual start, actual finish, and remaining duration on a daily basis.

C. Contractors are required to update the status of all their activities two (2) days prior to the

Project Schedule Meeting. The Contractors will notify the County’s Representative and Owner when their update information for all activities is complete.

1. Any variation of 5 days (+/-) in the start or finish date for each activity must be explained and posted to each activity.

2. All necessary initiated documents such as Request for Information (RFI), Information

Bulletins (IB), Field Orders (FO), Change Orders (CO), and Notice of Claim (NOC) must be incorporated by the Contractor into the Contractor’s Work Plan.

3. Any Contractor failing to progress their Work as outlined in the updated Project Work Plan will be informed of their deficiencies and, if required, be requested to provide a recovery option.

D. Performing Work out of sequence with the Project Schedule is not permitted unless written approval is obtained from the County’s Representative prior to commencement.

3.6 RECOVERY PROJECT SCHEDULE

A. When the Project Schedule completion date is projected to be greater than the agreed-to

Baseline Project Schedule’s Substantial Completion date by 15 or more work days, the

Contractor(s) will revise the existing Project Work Plan as necessary towards meeting the specified completion date within 10 calendar days after the Project Schedule update meeting.

B. Contractor recovery options may include, but are not limited to, allocating additional resources to reduce activity duration or modify activity sequencing.

C. Alterations to the Project Work Plan activities for a Recovery Work Plan will require the approval of the Contractor(s) and the County’s Representative. Agreed-to alterations to the

Project Work Plan activities for a Recovery Work Plan will constitute the updated Project

Schedule.

D. The updated Project Schedule must be agreed to by the Project Team. Each Contractor and the

County’s Representative shall agree to it by completing the Baseline Agreement within the

Project Work Plan Software (sample agreement included at the end of Section 013113).

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E. The previous Baseline Project Schedule will be retained. The new agreed-upon Baseline

Project Schedule will be used to measure progress moving forward.

3.7 SCHEDULE CLOSEOUT (AS-BUILT SCHEDULE)

A. A schedule meeting must occur to update the project schedule with the actual progress dates and to confirm that all activities are complete for Substantial Completion.

B. The County’s Representative will determine if any of the original Substantial Completion activities need to be tracked for Physical Completion in the project schedule.

3.8 TIME IMPACT AND TIME IMPACT ANALYSIS (TIA)

A. The Contractor(s) will represent the impact relative to the assigned Baseline Project Schedule.

The Contractor will incorporate the impact of any change in their Work Plan per the current

Contract requirements for impacts. The requirements include but are not limited to:

1. A day-for-day tracking of the impact to illustrate the sequence of the impact from the initiating event.

2. Modification of existing activities so that the name of each associated task enhances the reader’s understanding of the impact.

3. For the addition of any new activities, an explanation of how the modified scope impacts the agreed-to Baseline Project Schedule.

B. Contractors and the Project Team will use the most current Project Work Plan update to prepare the Time Impact representation.

C. If Project Work Plans have not been updated in accordance with this specification, an update by the Contractor must be generated which includes an accurate realization of the Work performed and progressed up to the Time Impact event. Failure to maintain Project Work Plan updates in accordance with this or related specifications will not absolve the Contractors of the responsibility to identify Time Impact as defined by, but not limited to, Specification Section

013113 or the General Conditions.

D. County Scheduling will assist the Contractor with this process as requested.

E. Time Impact events will be reviewed for accuracy and are to be updated in accordance with relevant new information regarding time for resolution and impact to the remaining work on the

Project.

F. All impacts (sequence, duration, and scope) must be agreed to by the Project Team.

3.9 SUBSTANTIAL COMPLETION DATE CHANGES

A. If the Substantial Completion date of the project is modified by an Order on Contract in accordance with the General Conditions, the Project Team will agree to a new Baseline Project

Schedule within 10 calendar days after the approval of the Order on Contract.

1. The previous Baseline Project Schedule will be retained. The new agreed-upon Baseline

Project Schedule will be used to measure progress moving forward.

2. The new Baseline Agreement must be agreed to by the Project Team. Each Contractor and the County’s Representative shall agree.

END OF SECTION 013113

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Rosendale Tower Site Project Project Meetings

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SECTION 013119

PROJECT MEETINGS

1.1 INITIAL JOB MEETING

A. The County’s Representative will notify all parties concerned of the time and place of the initial job meeting. The meeting will be conducted by the County’s Representative. The agenda will be based on the Format for Initial Job Meeting. All items on the format, as they apply, will be discussed.

1. A copy of the Facility’s current Visitor Identification Policy will be distributed.

1.2 PROJECT SCHEDULE MEETINGS

A. The Initial Schedule Meeting will be held within 15 days of Project award. The County’s

Representative will notify all members of the Project Team of the time and place of the meeting. The meeting will be conducted by the County’s Representative and Owner via an online method for the following purposes:

1. Define the intent of the specification.

2. Review the reporting structure of the Project.

3. Provide training to the Project Team.

B. The County’s Representative will notify all members of the Project Team of any Schedule development/coordination meetings conducted by the County’s Representative and Owner by an online method.

C. The Project will have monthly project update reporting periods. The update meetings will be conducted by the County’s Representative and Owner via an online method for the following purposes:

1. Agree to the completed Activity dates.

2. Coordinate and approve the next 6-week Project Work Plan.

3. Evaluate and acknowledge any impact to the Contractor’s ability to execute the Project

Schedule according to the approved Baseline Project Schedule.

1.3 BI WEEKLY JOB MEETINGS

A. Unless otherwise directed, job meetings will be held bi weekly, at a time and place agreed upon by the County’s Representative, the Contractor, and the Owner. Other interested parties may attend when needed, e.g., subcontractors and representatives from suppliers, public utilities, and local government. The meetings will be conducted by the County’s Representative for the following purposes:

1. Review job progress, quality of Work, and approval and delivery of materials.

2. Identify and resolve problems which impede planned progress.

3. Coordinate the efforts of all concerned so that the project progresses on schedule to on-time completion.

4. Maintain sound working relationships between the Contractors and the County’s

Representative, and a mutual understanding of the project requirements.

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5. Maintain sound working procedures.

1.4 PRE-INSTALLATION MEETINGS

A. Pre-installation meetings will be held to review the specifications, Project Schedule, drawings, and approved submittals in preparation for start of a particular activity.

B. The meetings shall be attended by the County’s Representative, a Design Representative, and the Contractor’s Representative, including installer and representatives of manufacturers & fabricators involved in or affected by the installation and its coordination with other materials/trades.

C. The County’s Representative shall schedule the meetings prior to the start of the work. The goal of these meetings is to ensure the quality of construction and to maintain the schedule.

1.5 ATTENDANCE

A. A Contractor’s Representative shall be required to attend all meetings scheduled by the

County’s Representative, as set forth above.

B. If the Contractor’s Representative fails to attend two scheduled meetings without prior approval, the Contractor will be directed to replace the current Contractor’s Representative.

Further incidents of non-attendance by the Contractor’s Representative will form the basis for review of the Contractor’s responsible vendor status.

PRODUCTS (NOT USED)

END OF SECTION 013119

Rosendale Tower Site Project Submittals

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SECTION 013300

SUBMITTALS

1.1 RELATED REQUIREMENTS SPECIFIED ELSEWHERE

A. Other requirements pertaining to submittals are included in the General Conditions and in the various sections of the Specifications.

B. Summary of the Work: Section 011000.

C. Contract Closeout Submittals: Section 017716.

1.2 DEFINITIONS

A. Deviation: Changes in products, materials, equipment and methods of construction from those required by the Contract Documents and proposed by the Contractor.

B. Acceptable Manufacturer, Company or Product: A manufacturer, company or product capable of achieving the requirements established in the Contract Documents and demonstrating compliance.

C. Portable Document Format (PDF): An open standard file format used for representing documents in a device-independent and display resolution-independent fixed layout document format.

D. Environmental Product Declaration (EPD): a third-party verified (also known as “type III”) product declarations that quantify environmental information the full life cycle of a product, from raw material supply, transport, manufacturing, installation, and operational use, through to waste processing and disposal at end-of-life, per ISO 14025.

1.3 DEVIATIONS FROM REQUIREMENTS OF THE CONTRACT DOCUMENTS

A. Deviations from the requirements of the Contract Documents will not be allowed unless a request for deviation is made in writing prior to or at the time of submission and the specific deviation is approved by the County’s Representative subject to the requirements of the

General Conditions

1. The submission of a deviation shall be done in a timely manner according to the schedule of submittals to allow the County sufficient time for review.

1.4 “OR EQUAL” TO BRAND NAME PRODUCTS

A. Whenever a product is specified by brand name, a comparable brand, equal to that named, may be submitted for approval subject to the requirements of the General Conditions.

1. The Contractor shall bear the burden of proving that the proposed product is equal to the specified product. The submission of an “or equal” shall be done in a timely manner to allow the Director sufficient time to review the proposed product.

2. Whenever a color or pattern is indicated by a specific manufacturer’s name or number, the intent is to communicate the required color or pattern of the material. Other manufacturers’ comparable colors or patterns may be submitted for approval as equal.

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1.5 WAIVER OF CERTAIN SUBMITTAL REQUIREMENTS

A. Unless otherwise specified, the requirement to submit product data and samples for approval will be waived for products specified by brand name if the specifically named products are furnished for the Work. In such cases, submit required Product Data to the County’s

Representative for information only.

1.6 ADMINISTRATIVE REQUIREMENTS

A. All submittals shall be uploaded and processed through Procore or a similar program as directed by the County’s Representative.

B. Identify submittals by project title and number. Include Contractor’s name, date, and revision date. On shop drawings, product data and samples, also include the name of the supplier and subcontractor (if any), and applicable specification section number. Stamp each submittal and initial or sign the stamp to certify review and approval of submittal.

C. Assemble submittals in accordance with the requirements in the individual sections of the

Specifications and as required by this section. It is the Contractor's responsibility to review and verify that all information required for each submittal is included in the submittal package.

Errors or omissions found by the Contractor are to be corrected prior to the submission of the submittal package for approval. Incomplete submittal packages that have been submitted for review and approval will be returned.

1. It is the Contractor's responsibility to verify that portions of the submittal package to be provided by a subcontractor (or supplier) are complete, as well as portions of the submittal package being provided directly by the Contractor.

2. Do not combine the submittals of more than one specification section with submittals required by other specification sections unless specifically stated in the contract

Specifications.

D. If a submittal is based on, or the result of, a change order or field order to the Contract

Documents, include copies of the applicable change order or field order with the submittal.

E. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each specification section concurrently unless instructions for partial submittals are required in a specific specification section requiring sequential submissions.

3. Submit action submittals and informational submittals required by the same specification section as separate packages under separate transmittals.

4. Coordinate transmittals of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

The County’s Representative reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

F. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on uploading the submittal. No extension of the project

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Work to permit processing, including resubmittals.

1. Initial Review: Allow time for the initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. The Designer of Record will advise the County’s Representative when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow time for review of each resubmittal.

3. Sequential Review: Where sequential review of submittals by the project team is necessary for coordination, allow time for review.

G. The Contractor(s) shall employ or otherwise provide a full-time Submittal Coordinator for no less than 90 days after the Initial Job Meeting (IJM). The Submittal Coordinator is responsible to manage, coordinate and facilitate the submittal process on behalf of the Contractor. The

Submittal Coordinator shall have regularly been engaged in construction administration for a minimum of 3 years and shall not be employed or otherwise engaged as the Project Manager or

Superintendent for either the Work of this Contract or be employed in any role, full or part time, outside of this Contract.

1.7 SUBMITTALS

A. Submittal Coordinator Qualifications: Not later than 10 days after Award. Include resume and references, and other certification, licenses, or other requested information.

B. Schedule of Submittals acknowledgement: Provide written acknowledgement that the Schedule of Submittals has been received and reviewed with Critical Submittals identified and

Contractor’s Projected Dates (three dates inserted into each column) are entered for each specification item.

1.8 RE-EVALUATION FEE

A. In accordance with the General Conditions, a re-evaluation processing fee will be levied against the Contractor for each re-evaluation of a Submittal or Submittal Package submission that was returned for failure to comply with the submittal requirements relative to completeness, content or format.

1.9 ELECTRONIC SUBMITTALS

1. Project submittals (shop drawing, product data and quality assurance submittals) must be transmitted by the Contractor in PDF to Procore or another online database, as directed by the County’s Representative where it will be tracked and stored for retrieval for review.

After the submittal is reviewed it is uploaded back to for action or use by the Contractor and County’s Representatives.

B. For each submittal, the Contractor shall review and apply electronic stamp certifying that the submittal complies with the requirements of the Contract Documents, including verification of manufacturer/product, dimensions and coordination of information with other parts of the work.

C. It is the Contractor’s responsibility to provide submittals in PDF. The Contractor may use the following options:

1. Subcontractors and suppliers provide electronic submittals in PDF to the Contractor.

2. Subcontractors and suppliers provide paper submittals to the Contractor, who electronically scans and converts them to PDF.

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3. Contract a Scanning Service, which will allow the Contractor and the Contractor’s subcontractors and suppliers to provide paper submittals to the Scanning Service, which electronically scans and converts them to PDF. It will be the Contractor’s responsibility to transmit the scanned submittals.

D. Image Quality:

1. Image resolution: The PDF files shall be created at a minimum resolution of 200 dots per inch utilizing the original document size. The Contractor will be responsible to increase the resolution of the scanned file or images being submitted as required to adequately present the information.

2. Image Color Rendition: When information represented requires color to convey the intent and compliance, provide full color PDF reproduction.

E. Internet Service and Equipment Requirements:

1. The Contractor will be required to have an Email address and Internet access at Contractor’s main office.

2. Unless the Contractor will exclusively be using a Scanning Service to create PDF…