Attachment_B_Price_Proposal_Template.xlsx

This is a Price Proposal Template for the County of San Mateo's Drupal Content Management System (CMS) support, development, and maintenance services RFP (ISD-20251905). The template is designed for proposers to submit detailed pricing for software and licenses, hardware, professional services, and additional or optional items across a five-year contract period. The RFP seeks qualified vendors to provide at least 80 hours per month of Drupal developer support with key deliverables including platform security maintenance, system performance optimization, and project management. Critical project objectives include upgrading CKEditor, migrating to Drupal 11, implementing a multi-language solution, and transitioning the domain from smcgov.org to sanmateocounty.gov. A non-mandatory pre-proposal meeting is scheduled for May 7, 2025, with a question deadline of May 9, 2025, and a proposal submission deadline of May 23, 2025, at 1:00 PM PST. Tentative interviews and demonstrations are scheduled for the week of June 16, 2025. The contract has a total value of $1,000,000 with an initial 36-month duration and an optional 24-month renewal potential.

The pricing template requires proposers to itemize costs by category (software/licenses, hardware, professional services, and optional items) with annual breakdowns for Years 1 through 5 and extended pricing calculations. Proposers must be registered and active on sam.gov and meet minimum qualifications including five years of experience supporting government customers in production environments and completion of at least three successful government agency implementations within the last five years. Mandatory insurance requirements include $1,000,000 for general and motor vehicle liability, $1,000,000 for professional liability, and $5,000,000 for cyber liability. The evaluation process allocates 40% to technical proposal methodology, 35% to experience and organizational capacity, and 25% to pricing. Work must be performed without subcontractors, and vendors must provide comprehensive documentation of technical capabilities, past performance, and security protocols. The RFP does not explicitly indicate specific set-aside designations for disadvantaged enterprises.