Attachment B-Pre-Bid Presentation.pdf

WASHINGTON STATE PARKS

Pre-Bid Conference

RFP 325-550

Bowman Bay Floating Island Deception Pass State Park

Thursday, January 30: 10:30-l1pm

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Washington Parks Team

Reid Parker, Project Representative

Danielle Ansell, Procurement Coordinator

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Conference Guidelines

• Attendees – kindly turn off your video, and keep your microphone muted if not talking.

• Following the conference, the resultant notes will be posted on Washington’s Electronic Business Solution (WEBS).

• If questions are asked that we cannot reply to immediately, we will respond to them later formally, on WEBS.

We may request that questions be submitted in writing.

https://pr-webs-vendor.des.wa.gov/

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Meeting Agenda

• Request for Proposals: Bowman Bay Floating Island, Deception Pass State

Park

• Scope of Project

• Evaluation Process

• Washington State Procurement Priorities

• Responding to this RFP

• Timeline and Next Steps

• Complaints / Debriefs / Protests

• Questions & Answers

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Disclaimer - Information Respondents should only rely on written postings and amendments issued via

WEBS for official information about this solicitation. All other communications, including this conference, are considered unofficial and non-binding. Any new or revised information discussed in this conference will be issued in an official format on WEBS. Should bidders rely on any information not issued on WEBS, they do so at their own risk and expense.

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RFP Overview Bowman Bay Floating Island Deception Pass State Park

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Scope of Project – RFP Section 1.2

This project is seeking a qualified firm to fabricate, deliver and launch four steel-framed floating docks for the Bowman Bay Floating Island Dock Replacement Project. Delivery and launch to occur at the Deception Pass State Park, Cornet Bay Boat Launch in Oak Harbor, WA.

State parks staff will perform all site work and install the floats at Bowman Bay.

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Evaluation Process – RFP Section 6 This competition will result in one contract.

The evaluation process is designed to award to the respondent who best meets the requirements of this solicitation.

• Evaluation will be conducted by an evaluation team.

• Evaluators will only evaluate the material provided in the proposals and will not incorporate outside material into their determinations.

• Each evaluator has sole discretion over his or her final scores.

• Bid Price- up to 40 points

• Experience & Expertise - up to 40 points

• Washington Small Business and/or Certified Veteran-Owned Business –20 points

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Washington State Procurement Priority – Supplier Diversity

Per Washington State’s focus on supporting supplier diversity, State Parks is required to award to the highest scoring responsive and responsible bid from a small or veteran-owned business. (RFP Section 1.3)

• Small businesses

• Defined by RCW 39.26.010(22)

• Veteran-owned businesses

• Certified by the Dept of Veteran Affairs

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Responding to this RFP – Sections 4 & 5

• Review all solicitation and contract terms, and any amendments

• Bid due date: Tuesday, February 25, 1pm

• Email proposals to: bidbox@parks.wa.gov

• Provide:

• Appendix A – Bidder’s Certifications (form provided) – must be signed -

• Appendix B – Bidder’s Profile (form provided)

• Appendix C – Bid Price (form provided)

• Proposal – Experience & Expertise, Work Plan, and Project Schedule (self-authored)

• Washington Small Business and/or Certified Veteran-Owned Business (self-authored)

• Appendix D – References (form provided)

• Appendix E – (OPTIONAL) PCB Reduction (5% Preference) (form provided)

• Appendix F- Diverse Business Inclusion Plan – Subcontractors (form provided) mailto:bidbox@parks.wa.gov

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Timeline/Next Steps– RFP Section 2.5

~ Tuesday, February 11 – 1pmQ & A Period Ends

~ Tuesday, February 25 – 1 pmProposal Deadline

~ Tuesday, March 11Apparent Successful

Bidder

~ Monday, March 18Anticipated Contract

Award

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Complaints, Debriefs, Protests

• Complaints (RFP 2.4)

• Complaint period ends 5 business days before the proposal due date.

• Debrief Conferences (RFP 7.3.)

• Deadline to request a Debrief Conference: 3 business days after the announcement of the Apparent Successful Bidder.

• Protest Process (RFP 7.4)

• Must have participated in debrief conference.

• Deadline to Protest: 5 business days after their debrief conference.

• Three available grounds for protest:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the RFP.

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Questions & Answers – RFP Section 2.3

• All Q&A received will be posted in WEBS

• Today, we may request your questions be submitted in writing;

we will then respond to them formally, in WEBS.

• Questions should be submitted to contracts@parks.wa.gov

• Question deadline is Tuesday, February 11, 1pm mailto:contracts@parks.wa.gov

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Thank you!

email WEBS Washington State Parks contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html www.parks.wa.gov mailto:contracts@parks.wa.gov https://pr-webs-vendor.des.wa.gov/home.html https://pr-webs-vendor.des.wa.gov/home.html http://www.parks.wa.gov/