Attachment B Minutes from Pre Proposal Conference of January 29 2020 191S7019Q0001 00001.pdf

19IS7019Q0007 00001

00001 ATTACHMENT B

February 11, 2020

MINUTES FROM PRE-PROPOSAL CONFERENCE OF JANUARY 29, 2020

SOLICITATION 19IS7019Q0007 WAREHOUSE SERVICES

Introduction

Mr. Michael L Howard, the Contracting Officer, welcomed all attendees and the following

Government Attendees were introduced:

1. Mr. Michael L Howard – Contracting Officer – Tel Aviv

2. Mr. Lawrence Groman – Contracting Officer – Jerusalem

3. Mr. James M. Henry – Tel Aviv Warehouse Supply Officer – Tel Aviv

4. Mr. Travis J. Waites – Information Management Officer – Jerusalem

5. Mr. Chanan Stern – Contract Specialist – Tel Aviv

6. Mr. Shachar Becker – Deputy Warehouse Supervisor – Tel Aviv

7. Mr. Mohammad Y Amera – Warehouse Supervisor – Jerusalem

8. Ms. Sarit Baranes – Procurement Agent – Tel Aviv

9. Mr. Ronen BenEli – Procurement Agent – Tel Aviv

10. Ms. Ranya A Dahdal – Contract Specialist – Jerusalem

11. Mr. Johnny M Kamar – Procurement Agent – Jerusalem

The Contracting Specialist thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified

2. Confirmation that offers that do not meet the deadline and submission requirements will not be considered.

3. Pricing – Contract line items were discussed. Each line item needs to be priced per unit per month and the total yearly price for each line item needs to be priced out. VAT pricing was explained. Subsection III of the pricing in all option years was noted as being incorrect which shall be corrected with an official contract amendment. Subsection

I of the 2nd option year only was noted as being incorrect which shall be corrected with an official contract amendment.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY JERUSALEM, ISRAEL

19IS7019Q0007 00001

4. The Performance Work Statement was discussed. All elements of the Performance Work

Statement were detailed. It was stated that subsection A.3.2 shall be revised to show a 0$ dollar amount as a minimum for temporary services. Subsection I.11 (Security was reviewed and clarifications to this section shall be made through an official amendment to the solicitation.

5. The ordering process was discussed at length.

6. Section 2 Contract Clauses were discussed and the Clause 52.222-50, Combating

Trafficking in Persons (MAR 2015) was emphasized.

7. The importance of the technical proposal was emphasized.

8. Reviewed Section 4 – Evaluation Factors. It was noted that the U.S. Government will award the contract to the lowest priced and technically responsible offeror.

9. Reviewed Section 5 – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the technical proposal. The offerors need to provide their TIN and DUNS numbers and CAGE code and register with SAM or show proof of being in the process of obtaining those.

10. It was decided that the proposal due date will be extended until March 3, 2020, 14:00

Israel standard time.

11. It was emphasized that all questions that might arise prior to submission of the proposal may be submitted in written form by February 24, 2020, 14:00 PM Israel Standard time.

Answers will be emailed to all offerors who expressed interest in this solicitation. In addition, answers to all questions will be posted in FEDBIZOPS.

12. All participants were given the opportunity to visit the present Embassy Branch Office

Tel Aviv, Herzelia Warehouse facility.

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist