Attachment B - Mass Grading Package Project Manual.pdf

PROJECT MANUAL

Mass Grading Project Project #: 10406338

Issued for Bid

Prepared For:

Pitkin County

Prepared By:

HDR

Date:

April 29, 2025

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10406338 Pitkin County Mass Grading Project - Issue for Bid

Table of Contents 00 01 10 - 1

SECTION 00 01 10

TABLE OF CONTENTS

DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

PUBLIC NOTICE

REQUEST FOR PROPOSAL

INSTRUCTIONS TO PROPOSERS

DIVISION 01 — GENERAL REQUIREMENTS

01 11 00 - SUMMARY OF WORK

01 22 00 - MEASUREMENT AND PAYMENT

01 26 00 - CONTRACT MODIFICATION PROCEDURES

01 32 16 - CONSTRUCTION PROGRESS SCHEDULE

01 33 00 - SUBMITTAL PROCEDURES

01 57 05 - TEMPORARY CONTROLS

01 71 33 - PROTECTION OF THE WORK AND PROPERTY

01 78 39 - PROJECT RECORD DOCUMENTS

DIVISION 31 — EARTHWORK

31 10 00 - SITE CLEARING

31 20 01 - EARTH MOVING

31 20 01.A - Geotechnical Report

31 23 16.26 - ROCK REMOVAL

D I V I S I O N 0 0

PROCUREMENT AND CONTRACTING

REQUIREMENTS

SEALS AND SIGNATURES

00 01 07 - 1

00 01 07

SEALS AND SIGNATURES

Owner Name: Pitkin County

Project Name: Mass Grading Project

Engineer: HDR

[insert licensee], PE

License No. [____]

The seal and signature to the left applies to the following Specifications divisions and sections of this project manual:

• Division 1.

[insert licensee], PE

License No. [____]

The seal and signature to the left applies to the following Specifications divisions and sections of this project manual:

Engineer’s seal and signature does not apply to the documents that comprise Division 00, Bidding and

Contracting Requirements.

It is a violation of applicable laws and regulations governing professional licensing and registration for any person, unless acting under the direction of the licensed and registered design professional(s) indicated above, to alter in any way the Specifications in this project manual.

END OF SEALS AND SIGNATURES

D I V I S I O N 0 1

GENERAL REQUIREMENTS

SUMMARY OF WORK

01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Location and description of Work and prior uses of the Site.

2. Construction Contracts for this Project.

3. Others retained by Owner for the Project.

4. Work by others under Owner’s control on other projects.

5. Work by others not under Owner’s control.

6. Work by Owner.

7. Sequence and progress of Work.

8. Contractor’s use of the Site.

9. Easements and rights-of-way.

10. Partial utilization by Owner.

11. Utility owners.

12. Tree trimming, clearing, and tree removal.

1.2 LOCATION AND DESCRIPTION OF WORK

A. The Work is located at the Pitkin County Solid Waste Center, 32046 Hwy 82 (Jack Gredig Lane)

Snowmass Village, CO 81615.

B. The Project includes constructing the Work broadly described below, in accordance with the

Contract Documents, with all related appurtenances. Work shown on the Drawings, or indicated in the Specifications, or indicated elsewhere in the Contract Documents is part of the Work, regardless of whether indicated below. The Work includes, but is not limited to, the following:

1. Earthmoving: existing dirt will be removed and stockpiled onsite

2. Site earthwork and mass grading in preparation of dynamic compaction, importation, placement, moisture conditioning and compaction of soils and related earthwork improvements

C. Contracting Method: The Project will be constructed under a single prime construction Contract.

D. Hazardous Environmental Conditions:

1. To the best of Owner’s knowledge, information, and belief, the prior use of the Site has been a Solid Waste Center since 1965, when the property was jointly purchased by the

County and City of Aspen.

1.3 CONSTRUCTION CONTRACTS FOR THIS PROJECT

A. Single Prime Construction Contract: The Contract requires all the Work for the Project not expressly allocated to Owner or others in the Contract Documents.

1.4 OTHERS RETAINED BY OWNER FOR THE PROJECT

A. Engineer:

1. Engineer is identified in the Agreement.

2. Engineer’s responsibilities for the Project, relative to Contractor, are indicated throughout the Contract Documents.

3. Whether the Engineer will furnish the services of a Resident Project Representative (RPR) for the Project is indicated in the Supplementary Conditions.

1.5 WORK BY OTHERS NOT UNDER OWNER’S CONTROL

A. Jointly-Occupied Facilities:

SUMMARY OF WORK

01 11 00 - 2

1. Some of the structures involved in the Project are jointly used by electric and communications utilities. Communications utility owner(s) will be responsible for work associated with their respective facilities. Coordinate the Work with the communication utility owner(s) and provide adequate notice to the utility owner(s) of Work required in advance or requiring presence of utility owner(s)’ personnel.

1.6 WORK BY OWNER

A. Owner will perform the following in connection with the Work:

1. Operate the facility, all existing valves, flow-control gates, pumps, equipment, and appurtenances that will affect Owner’s operations or facility processes, unless otherwise specified or indicated.

1.7 SEQUENCE AND PROGRESS OF WORK

A. Sequencing:

1. Incorporate sequencing of the Work into the Progress Schedule.

2. Sequencing Requirements: Work to be performed such that the continual operation of the existing facility can continue its operations uninterrupted by the construction of the various improvements.

a. Work will consist of earthwork and grading. These improvements could be constructed without interfering with current operations of the existing facilities.

1.8 CONTRACTOR'S USE OF SITE

A. Use of Site - General:

1. Limits on Contractor’s use of the Site are as may be shown on the Drawings.

2. Contractors shall share use of the Site with other contractors and others specified in Articles

1.3 through 1.6 of this Section.

3. Relocate stored materials and equipment that interfere with operations of Owner, other contractors, and others performing work for Owner.

B. Owner will occupy the Site jointly with Contractor during construction for performance of

Owner’s typical operations. Coordinate with Owner in all construction operations to minimize conflicts between Contractor and Owner’s employees and others under Owner’s control. Access to Owner designated areas must be maintained. Operations and designated areas include:

1. Owner will have Owner’s suppliers for deliveries accessing the Site from time to time, possibly on a daily basis.

2. Earthmoving activities associated with landfill operations.

3. Occupation and use of the adjacent maintenance building.

4. Use of designated areas for equipment staging and fueling.

5. Material stockpiling and sorting.

1.9 EASEMENTS AND RIGHTS-OF-WAY

A. Easements and Rights-of-Way - General:

1. Easements and rights-of-way required for the permanent improvements included in the

Work will be provided by Owner in accordance with the General Conditions and

Supplementary Conditions.

2. Confine construction operations within Owner’s property, public rights-of-way, easements obtained by Owner, and limits shown, and property for which Contractor has made arrangements directly with property owner(s).

3. Use care in placing construction tools, machinery and equipment, excavated materials, and materials and equipment to be incorporated into the Work to avoid damaging property and interfering with traffic.

4. Do not enter private property outside the construction limits without permission from the owner of the property.

B. On Private Property:

1. General limits of Owner-furnished easements are shown on the Drawings.

SUMMARY OF WORK

01 11 00 - 3

C. Within Highway and Railroad Rights-of-Way:

1. Permits required for the permanent facilities will be obtained by Owner. Contractor shall obtain and pay for work permits and fees for safety and inspection forces to be furnished by the right-of-way owner.

2. Work performed and Contractor’s operations within rights-of-way, including railroad and highway rights-of-way, shall comply with requirements of right-of-way owner and owners of facilities thereon, and with applicable work permits, and orders of authorities having jurisdiction over right-of-way.

1.10 PARTIAL UTILIZATION BY OWNER

A. Prior to Substantial Completion of the entire Work under the Contract, substantially complete the Work as follows:

1. Work indicated for Milestones (if any).

1.11 UTILITY OWNERS

A. Utilities known to Engineer and that may have Underground Facilities or other facilities in the vicinity of the Work are:

1. Holy Cross Energy:

a. Electricity

b. 3799 Highway 82, Glenwood Springs, CO 81601 Telephone: (970) 945-5491

2. Pathfinder Broadband

a. Internet

b. 1317 Grand Ave Ste 200, Glenwood Springs, CO 81601Telephone: (970) 808-0000

B. Utilities and their owners indicated in the Contract Documents are for Contractor’s convenience.

Neither Owner nor Engineer will be liable to Contractor or any utility owner for failure to indicate utility, its owner, or complete and correct contact information in the Contract

Documents where Contractor’s reasonable and ordinarily-exercised diligence would reveal the presence of the utility and its owner. Nothing in the Contract mitigates Contractor’s responsibilities under the General Conditions, Section 01 71 33 - Protection of the Work and

Property, and Laws and Regulations, including “call before you dig” regulations.

PART 2 - PRODUCTS - (NOT USED)

PART 3 - EXECUTION - (NOT USED)

END OF SECTION

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MEASUREMENT AND PAYMENT

01 22 00 - 1

SECTION 01 22 00

MEASUREMENT AND PAYMENT

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. General requirements applicable to all bid/pay items.

2. General provisions on unit prices and quantities.

3. General provisions on lump sums.

4. Listing of the various bid/pay items in the Project, together with criteria for measuring Unit

Price Work for payment.

B. Related Requirements: Include, but are not necessarily limited to:

1. Section 01 26 00 - Contract Modification Procedures.

1.2 REQUIREMENTS APPLICABLE TO ALL BID/PAY ITEMS

A. In this Section and elsewhere in the Contract Documents, the terms “bid item”, “pay item”, “bid/pay item”, “Item” followed by a number designation, “this item”, and the like all have the same meaning, and refer to one or more specific elements of the Contract, established for pricing and payment, as indicated in the Bid Form and in the Agreement (or exhibit to the Agreement) at the time the Contract was signed by the parties.

B. This Article applies to all bid/pay items in the Contract.

C. Prices – General:

1. The bid/pay items listed starting with Article 1.5 of this Section refer to and are the same bid items listed in the Bid Form and included in the Contract, and constitute all bid/pay items for the Work at the time the Contract was signed by the parties.

2. No direct or separate payment will be made, outside of the bid/pay items in the Contract, for the following: providing miscellaneous temporary or accessory materials or equipment, temporary works, temporary construction facilities, Contractor’s project management, superintendence, and similar costs for Subcontractors or Suppliers; bonds and insurance;

schedules and schedule updates; coordination (with: Owner’s and facility manager’s (if other than Owner) operations (including, but not limited to, lockout/tag-out procedures), other contractors, utility owners, owners of transportation facilities, adjacent property owners and occupants, authorities having jurisdiction, Subcontractors and Suppliers, and others with whom Contractor is to coordinate the Work); information technology systems required by the Contract Documents; Submittals; photographic documentation; Project meetings; Contractor’s hazard communication program; Contractor’s compliance with environmental procedures for Constituents of Concern (including spill control and countermeasures plans and implementation); professional services (required for

Contractor’s means and methods of construction, and for delegated designs required by the

Contract Documents); obtaining and complying with permits and licenses; temporary utilities (including electric power, water supply and disposal, fuel, and communications);

temporary lighting; temporary fire protection; temporary enclosures and HVAC; temporary sanitary facilities; temporary first-aid facilities and services; Contractor’s field offices and sheds, Engineer’s field offices (when required elsewhere in the Contract Documents);

temporary vehicular access and parking (including access to the Site, temporary access roads and parking, onsite traffic controls for construction traffic, and offsite haul routes);

traffic control of non-construction vehicular and pedestrian traffic; temporary controls

(including temporary erosion and sediment controls, noise control, control of storm water, surface water, and groundwater, pollution controls (including solid waste control, water pollution control, and control of atmospheric pollution), dust control, pest and rodent controls, odor controls, and other temporary controls required by the Contract Documents);

MEASUREMENT AND PAYMENT

01 22 00 - 2 temporary security for the Work; temporary barriers; Project signage (when required elsewhere in the Contract Documents); delivering, handling, and storing materials and equipment to be incorporated into the Work; layouts and surveys for the Work; construction equipment, machinery, tools, and vehicles; safety and protection; Site maintenance during construction; cleaning and removal and disposal of waste and debris; checkout and startup;

testing and other quality control activities required by the Contract Documents; record documents, operation and maintenance data; warranties; spare parts and extra materials required by the Contract Documents; instruction of facility personnel as required by the

Contract Documents; commissioning (when required elsewhere in the Contract Documents);

Contractor’s correction period, Contractor’s general warranty and guarantee; Contractor’s indemnification obligations; other labor, cost, or effort required by the General Conditions and Supplementary Conditions, Division 01 Specifications, and other requirements of the

Contract Documents.

3. Price Escalation:

a. Unless expressly indicated otherwise in the Contract Documents, Owner is not obligated to change the stipulated prices (including lump sums, unit prices, and allowances) that are all or part of the Contract Price because of escalation of costs when there is no corresponding change in the Contract Times.

b. Changes in the Contract Times do not necessarily entitle Contractor to a change in

Contract Price due to escalation.

c. Should Contractor claim a change in Contract Price for one or more stipulated price pay items without a corresponding change in scope, extent, or quality in the associated

Work, prior to receiving any such change in Contract Price, Contractor shall submit with Contractor’s associated Change Proposal, documentation satisfactory to Engineer supporting and documenting that Contractor’s costs have increased because of delays beyond Contractor’s control within the associated change in Contract Times included in such Change Proposal.

4. Compensation for all services, labor, materials, and equipment shall be included in prices stipulated for the lump sum and unit price bid/pay items in the Contract.

5. Each lump sum and unit price in the Contract shall include an amount considered by

Contractor as sufficient for all overhead and profit for each separately identified bid/pay item.

D. Contract Price, Payment Procedures, and Related Matters:

1. Contract Price: The Contract Price, as apportioned among bid/pay items in the Contract, is indicated in the Agreement and may be modified by Change Order.

2. Payments to Contractor: Refer to the General Conditions (as may be modified by the

Supplementary Conditions), the Agreement (including provisions on retainage, if any), among other applicable Contract Documents.

3. Procedures for Changes in Contract Price: Refer to the General Conditions (as may be modified by the Supplementary Conditions) and Section 01 26 00 - Contract Modification

Procedures.

4. Defective Work is not eligible for payment.

1.3 GENERAL PROVISIONS ON UNIT PRICES AND QUANTITIES

A. Quantities:

1. Quantities of Unit Price Work indicated in the Bid Form and in the Contract (at the time the

Agreement was signed by the parties) are estimates for purposes of pricing and comparison of Bids.

2. Owner does not represent, either expressly or by implication, or agree that the nature of materials encountered below ground surface or in concealed areas, or actual quantities of

Unit Price Work required, will correspond with the quantities in the Contract at the time the

Agreement was signed by the parties. Owner reserves the right to increase or decrease quantities, and to eliminate quantities, as Owner may deem necessary or as may be necessary due to Site conditions encountered.

3. Adjustment of Unit Prices Due to Variation in Quantities:

MEASUREMENT AND PAYMENT

01 22 00 - 3

a. Provisions, if any, regarding adjustment of unit prices due to variations in actual quantities (eligible for payment) from the estimated quantities in the Contract

(including quantities at the time the Agreement was signed by the parties and as subsequently modified by Change Order) are in the General Conditions, as may be modified by the Supplementary Conditions.

1) Engineer’s review for possible unit price adjustment, when provision for such adjustment is expressly indicated in the Contract, will be at a time Engineer deems reasonable and proper.

2) When the Supplementary Conditions establish that, to be eligible for an adjustment in the unit price, a pay item of Unit Price Work must have a total computed, extended price (at the time the Agreement was signed by the parties) equal to or greater than a specified percentage (stipulated in the Supplementary Conditions) of the total Contract Price (at the time the Agreement was signed by the parties), and the total extended price of such pay item does not exceed the stipulated percentage of the Contract Price, then the associated pay item will be paid at the unit price in the Contract without adjustment for variations in actual quantity.

4. Quantities eligible for payment will be actual quantities furnished and installed (as applicable) in accordance with the Contract Documents, within the pay limits shown or indicated, as measured by Engineer (or other entity so empowered in the Contract

Documents) and recommended for payment by Engineer.

5. At Contractor’s expense, Contractor may independently verify quantities measured by

Engineer for payment. Should Contractor disagree with quantities measured and recommended for payment by Engineer, submit appropriate Change Proposal (appealing

Engineer’s measurements) indicating the specific reasons for Contractor’s appeal, with detailed reasons therefor and associated calculations and estimates, in accordance with the

Contract Documents.

6. Quantity Overruns:

a. When the quantity of a pay item of Unit Price Work eligible for payment exceeds the pay item’s quantity included in the Contract, Owner will pay for quantities that exceed those in the Contract only while the estimated total payments to Contractor under the

Contract will not exceed the Contract Price. Otherwise, a Change Order is required to modify the associated quantity in the Contract, thus changing the Contract Price.

7. Except as may be established elsewhere in the Contract Documents, make no claim for anticipated profit, loss of profit, damages, or additional compensation arising from difference between quantities of Unit Price Work eligible for payment and the estimated quantities in the Contract.

B. Measuring for Payment:

1. At Engineer’s option, Engineer may delegate to Resident Project Representative (RPR) (if any), some or all of Engineer’s responsibilities for measuring Unit Price Work eligible for payment.

2. Unless expressly indicated otherwise in the Contract Documents, measurements will be in

United States standard measurements.

3. Unless indicated otherwise elsewhere in the Contract Documents, quantities of Unit Price

Work eligible for payment will be rounded to the nearest whole number.

4. Quantities eligible for payment can be adjusted by Engineer to correct quantities included in

Contractor’s prior payment requests, and for incomplete or defective Unit Price Work. Such corrections are at Engineer’s sole discretion.

1.4 GENERAL PROVISIONS ON LUMP SUM ITEMS

A. Progress payments for Work paid on a lump sum basis will be based on Engineer’s estimate of the Work (in accordance with the Contract Documents) performed through the end of the associated pay period, based on the Schedule of Values accepted by Engineer in accordance with the Contract Documents.

MEASUREMENT AND PAYMENT

01 22 00 - 4

B. At its sole discretion, Engineer may correct amounts of lump sum Work included in prior payment requests based on improved data or information available to Engineer, or Engineer’s knowledge or reasonable belief that Work is incomplete or defective.

1.5 BID/PAY ITEMS - GENERAL CONTRACT

A. General Construction:

1. Mobilization & Demobilization, which includes

a. Work and activities indicated in this provision are intended as illustrative for purposes of scope and payment and do not represent a complete list of all preconstruction activities and Submittals, or all Work or activities required by the contract for mobilization and demobilization.

b. Mobilization Work paid under this item will include:

1) Furnishing required performance bond and payment bond.

2) Furnishing required insurance and associated documentation.

3) Obtaining Owner’s acceptance of proposed Subcontractors and Suppliers and entering into subcontracts and purchase orders needed to start the Work.

4) Preparing and obtaining Engineer’s acceptance of schedules, including Progress

Schedule, Schedule of Submittals, and Schedule of Values.

5) Preconstruction conference(s) required by the Contract Documents.

6) Preconstruction photographic documentation.

7) Establishing Contractor’s Site-specific health and safety plan, preconstruction activities needed to start implementing Contractor’s safety programs, and verifying status of training of construction workers and personnel and condition of construction equipment, machinery, and tools.

8) Submitting acceptable emergency contact information

9) Obtaining required permits needed to start the Work.

10) Initial establishment of temporary utilities and temporary facilities.

11) Establishing Contractor’s field office and sheds, Contractor’s storage areas, staging and laydown areas, and other areas necessary to perform the Work.

12) Initial establishment of construction vehicular access to the Site, parking needed for construction, and offsite haul routes.

13) Establishing construction equipment, machinery, and tools at the Site.

14) Providing initial temporary controls.

15) Temporary security needed to start Work at the Site.

16) Performing preconstruction assessments and condition surveys required by the

Contract Documents.

17) Other mobilization acceptable to Engineer.

c. Demobilization Work paid under this item will include:

1) Performing post-construction assessments and condition surveys required by the

Contract Documents and associated remedial Work, if any.

2) Removal from the Site and adjacent areas of excess materials and equipment.

3) Removal of temporary controls, temporary facilities, temporary barriers, and similar materials and equipment.

4) Removal of temporary access roads and parking areas not part of permanent pavement or otherwise allowed to remain by Owner, including temporary traffic controls established for construction vehicles and equipment.

5) Removal of all field office and sheds, storage areas, staging and laydown areas, and other areas needed to perform the Work and restoration of such areas.

6) Removal from the Site of all construction equipment, machinery, tools, Contractor’s containers, temporary fuel storage tanks, and similar items.

7) Closeout of permits on which Contractor is a permittee or co-permittee.

8) Final cleaning.

9) Furnishing required closeout documents.

10) Other costs and effort by Contractor for demobilization.

MEASUREMENT AND PAYMENT

01 22 00 - 5

d. Payment: Lump sum price for this item will be full compensation for all mobilization and demobilization required and needed for the Contract, not included under other bid/pay items or contracts.

2. Phasing Plan

a. Work under this item includes providing materials, equipment, labor and appurtenances necessary for the preparation of a construction phasing plan that facilitates both efficient execution of the project but also the ongoing operation of Pitkin County waste and recycling functions to continue their operations unimpeded by the construction activities necessary to complete the project improvements.

b. Payment: Lump sum price for this item will be full compensation for the Phasing Plan required for the Contract, not included under other bid/pay items or contracts.

3. Quality Control

a. This work shall consist of furnishing all equipment, materials, labor, and appurtenances necessary to comply with the drawings and specifications. This includes but is not limited to, survey control, staking, as-built survey, and 3rd party quality control testing and inspections.

b. Payment for this item shall be made on a lump sum basis, wherein no measurement will be made.

B. Earthwork

1. Clearing and Grubbing:

a. Furnish materials labor, and equipment necessary to clear and grub the site. Cleared and grubbed materials may be transported to and disposed of in the working face of the landfill or placed into the compost slash pile if appropriate with approval from the owner.

2. Total Cut

a. Furnish materials, labor, and equipment necessary to excavate, haul, and stockpile materials from the construction area to the lines and grades specified in the drawings.

Contractor to secure an offsite water source. This item includes the transportation of all water to the site needed for dust control, etc.

3. Total Fill

a. Furnish materials labor, and equipment necessary to excavate, haul, place, and compact the structural fill material (subgrade, fill, embankments, etc.) to the lines and grades shown on the drawings and as described and indicated in the Technical Specifications.

Contractor to secure an offsite water source. This item includes the transportation of all water to the site needed for dust control, etc.

4. Rock Removal

a. Item Includes:

1) Obtaining necessary and required permits and approvals.

2) Pre-blast surveys, or equivalent when explosives are not used.

3) Establishing magazine, magazine management, and handling of explosives, when used.

4) Loosening and removing rock by Contractor’s means and methods, in accordance with the Contract Documents.

5) Excavating, handling and proper disposal of excavated or removed material.

6) Remedy of damage to property and facilities caused by rock removal operations.

7) Other work, services, and materials required and necessary for rock removal not expressly included under other bid/pay items.

b. Payment: Lump sum price for this item will be full compensation for all rock removal as required for the Contract, not included under other bid/pay items or contracts.

Progress payment will be made on a percent complete basis.

5. Finish Grading

a. Work Under this item includes providing materials, equipment, and labor for all Site

Finish Grading including sub grading, fine grading, complete in place.

MEASUREMENT AND PAYMENT

01 22 00 - 6

b. Payment: Lump sum price for this item will be full compensation for all Site Finish

Grading as required for the Contract, not included under other bid/pay items or contracts. Progress payment will be made on a percent complete basis.

C. Erosion Control

1. Work under this item includes providing materials, equipment, labor and appurtenances necessary for the installation of the Erosion Control, storm water pollution control, dust control and site stabilization throughout the project duration in accordance with the

Drawings and Specifications. Contractor to secure an offsite water source. This item includes the transportation of all water to the site needed for dust control, etc.

2. Payment: Lump sum price for this item will be full compensation for installation of Erosion

Control, storm water pollution control, and site stabilization throughout the project duration and complete in place as required for the Contract, Progress payment will be made on a percent complete basis.

D. Stormwater Pond

1. Furnish materials, labor, and equipment necessary to excavate, haul, place, and compact the road base to the lines and grades shown on the drawings and as described and indicated in the Technical Specifications. Contractor to secure an offsite water source. The Contractor will supply the road base material. This item includes the transportation of all water to the site needed for dust control, compaction, etc.

2. Furnish materials, labor, and equipment necessary for the installation of the 10” PVC pipe.

The pipe shall be installed in accordance with the design drawings and technical specifications. All joints, connections, and bedding must be properly sealed and compacted to ensure efficient flow.

3. Furnish materials, labor, and equipment necessary for the installation of corrugated metal pipe. The pipe shall be installed in accordance with the design drawings and technical specifications. All joints, connections, and bedding must be properly sealed and compacted to ensure efficient flow.

4. Furnish materials, labor, and equipment necessary to haul and place the seeding mixture as described and indicated in the Technical Specifications. The Contractor shall propose a seed mixture and method of seeding, once approved by the Owner, that method shall be used.

Contractor to secure an offsite water source. The Contractor will supply the seeding material.

5. Furnish materials, labor, and equipment necessary for the installation of toe plate pipe extensions. The Contractor shall install toe plates on the designated pipes to the specified dimensions and locations per the project drawings and technical specifications.

6. Furnish materials, labor, and equipment necessary to purchase, haul, stockpile, and install 6” stormwater riprap as shown on the drawings and as described and indicated in the Technical

Specifications.

7. Furnish materials, labor, and equipment necessary to purchase, haul, stockpile, and install 9” soil riprap as shown on the drawings and as described and indicated in the Technical

Specifications.

8. Furnish materials, labor, and equipment necessary to purchase, haul, stockpile, and install 4” of topsoil over the soil riprap spillway as shown on the drawings and as described and indicated in the Technical Specifications.

PART 2 - PRODUCTS - (NOT USED)

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 1

SECTION 01 26 00

CONTRACT MODIFICATION PROCEDURES

1.1 SUMMARY

A. Section Includes:

1. This Specifications section expands upon provisions of the General Conditions, as may be modified by the Supplementary Conditions, and includes:

a. Requests for interpretation.

b. Written clarifications.

c. Minor changes in the Work and Field Orders.

d. Work Change Directives.

e. Proposal Requests.

f. Change Proposals.

g. Change Orders.

1.2 GENERAL – APPLICABLE TO ALL PROVISIONS OF THIS SECTION

A. Submit Contract modification documents to Engineer, addressed to the contact person and contact information indicated in Section 01 33 00 - Submittal Procedures.

B. Retain at Contractor’s office and at the Site complete copy of each Contract modification document, all interpretations and clarifications, related documents, and Engineer’s response.

1.3 REQUESTS FOR INTERPRETATION

A. General.

1. Transmit written requests for interpretation to Engineer. Contractor and Owner may prepare and transmit requests for interpretation.

2. Prepare and transmit request for interpretation to obtain clarifications or interpretations of the Contract Documents. Report conflicts, errors, ambiguities, and discrepancies in the

Contract Documents by requesting an interpretation.

3. Do not transmit request for interpretation when other form of communication is appropriate, such as Submittals, requests for approvals of substitutes, notices, ordinary correspondence, or other form of communication. Improperly prepared or inappropriate requests for interpretation will be returned without response or action by Engineer.

4. Do not submit request for interpretation or clarification when:

a. answer may be obtained by observations at the Site; or.

b. required information is clearly indicated in the Contract Documents; or.

c. required information is included in industry standards referenced in the Contract

Documents or Supplier’s instructions that are consistent with the Contract Documents;

or.

d. are reasonably inferable from any of foregoing.

5. Engineer will return requests for interpretation without response for any of the following reasons:

a. Request is regarding one of the items addressed in Paragraphs 1.3.A.3 and 4 of this

Specifications section.

b. Request is unclear or incomplete.

c. Request was answered in Engineer’s response to a prior request for interpretation.

d. Request is related to construction means, methods, techniques, procedures, or sequences of construction that are not required by the Contract Documents.

e. Request is related to safety and protection matters that are solely Contractor’s responsibility.

f. Request resulted in whole or in part to lack of adequate coordination by Contractor, including coordination of Subcontractors and Suppliers.

g. Requests that are otherwise frivolous or unnecessary.

6. Should requests be categorized by Engineer as within the limits of Paragraphs 1.3.A.3, 4, or

5 of this Specifications Section, Engineer may recommend and Owner may withhold from

CONTRACT MODIFICATION PROCEDURES

01 26 00 - 2 payments due Contractor under the Contract set-off(s) sufficient to cover Owner’s costs of

Contractor’s submittal of invalid, frivolous, unnecessary, or inappropriate requests for interpretation or clarification..

7. Contractor shall have sole financial responsibility for Contractor’s costs for requests for interpretation or clarification that are submitted late, out of sequence, or that are unnecessary.

B. Procedure.

1. Transmit requests for interpretation in accordance with the requirements of this

Specifications section. Include with each request for interpretation a separate letter of transmittal.

2. If Engineer requests additional information to make an interpretation, entity requesting the interpretation shall transmit the information requested within 10 days, unless Engineer allows additional time, via correspondence referring to request for interpretation number.

3. Engineer will review and respond to requests for interpretation with reasonable promptness.

Allow sufficient time for review and response.

4. Engineer will maintain log of requests for interpretation. Upon request, copy of log will be transmitted to requestor.

5. Engineer’s response to requests for interpretation will be transmitted in accordance with the requirements of this Specifications section. Each response to a request for interpretation will include a separate letter of transmittal.

6. Engineer’s response to each request for interpretation will be distributed to:

a. Contractor.

b. Owner.

c. Resident Project Representative (RPR).

d. Engineer.

7. If Contractor desires to appeal Engineer's interpretation or clarification, comply with the appeals procedure set forth in the General Conditions, as may be modified by the

Supplementary Conditions.

8. Interpretations that One or Both Parties Believes Entails a Change to the Contract:

a. If Contractor or Owner believes that a change in the Contract Price or Contract Times or other change to the Contract is required as a result of Engineer’s interpretation, so advise Engineer in writing before proceeding with the Work associated with the request for interpretation.

b. If, after this initial communication, either Owner or Contractor believes that change in

Contract Price, Contract Times, both, or other relief with respect to the terms of the

Contract is necessary, recourse shall be in accordance with the Contract Documents.

C. Preparation of Requests for Interpretation:

1. Prepare each request for interpretation on the “Request for Interpretation” form included with this Specifications section, or other form acceptable to Engineer.

2. Number each request for interpretation as follows: Numbering system shall be the Contract number and designation followed by a hyphen and three-digit sequential number. Example:

First request for interpretation on the general contract for project titled, “Contract

WWTP09” would be, “RFI No. WWTP09-GC-001”.

3. In space provided on form, describe the interpretation requested. Provide additional sheets as necessary. Include text and sketches as required in sufficient detail to describe the need for interpretation.

4. When applicable, request for interpretation shall include Contractor’s recommended resolution.

1.4 WRITTEN CLARIFICATIONS

A. General:

1. Written clarifications, when required, will be initiated and issued by Engineer.

2. Written clarifications do not change the Contract Price or Contract Times, and do not alter the Contract Documents.

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3. Written clarifications will be issued as correspondence or using clarification notice form acceptable to Engineer, with additional information as required.

B. Procedure.

1. Engineer’s written clarifications will be transmitted in accordance with the requirements of this Specifications section.

2. Each written clarification will be distributed to:

a. Contractor.

b. Owner.

c. Resident Project Representative (RPR).

d. Engineer.

3. If Contractor desires to appeal Engineer's interpretation or clarification, comply with the appeals procedure set forth in the General Conditions, as may be modified by the

Supplementary Conditions.

4. Written Clarifications that One or Both Parties Believes Entails a Change to the Contract:

a. If Contractor or Owner believe that a change in the Contract Price or Contract Times or other change to the Contract is required as a result of Engineer’s written clarification, so advise Engineer in writing before proceeding with the Work associated with the written clarification.

b. If, after this initial communication, either Owner or Contractor believes that change in the Contract Price, Contract Times, both, or other relief with respect to the terms of the

Contract is necessary, recourse shall be in accordance with the Contract Documents.

5. If Engineer’s written clarification is unclear, prepare and transmit a request for interpretation in accordance with the Contract Documents.

1.5 MINOR CHANGES IN THE WORK AND FIELD ORDERS

A. General:

1. Field Orders, when required, will be initiated and issued by Engineer.

2. Field Orders authorize minor changes in the Work but do not change the Contract Price or

Contract Times.

3. Engineer will maintain a log of Field Orders issued. Copy of Engineer’s log of Field Orders will be transmitted to Contractor or Owner upon request.

B. Procedure:

1. Field Orders will be transmitted in accordance with the requirements of this Specifications section. Each Field Order will include a separate letter of transmittal.

2. Each Field Order will be distributed to the following:

a. Contractor.

b. Owner.

c. Resident Project Representative (RPR).

d. Engineer.

3. Field Orders that One or Both Parties Believes Entails a Change to the Contract Price or

Contract Times:

a. If Contractor or Owner believes that a change in the Contract Price or Contract Times or other change to the Contract is required as a result of a Field Order, so advise

Engineer in writing before proceeding with the Work associated with the Field Order.

b. If, after this initial communication, Contractor believes that change in Contract Price, Contract Times, both, or other relief with respect to the terms of the Contract is necessary, recourse shall be in accordance with the Contract Documents.

4. If the Field Order is unclear, submit request for interpretation.

5. If Owner disagrees with the Field Order, Engineer may issue a revised or amended Field

Order, or a Change Order or Work Change Directive may be issued.

1.6 WORK CHANGE DIRECTIVES

A. General:

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1. Work Change Directives, when issued, order additions, deletions, or revisions to the Work.

When issued, Contractor shall promptly implement the changes ordered in the associated work Change Directive.

2. Work Change Directives do not change the Contract Price or Contract Times but are evidence that the parties to the Contract expect that the change ordered or documented by the Work Change Directive will be incorporated in subsequently issued Change Order following agreement by the parties as to the Work Change Directive’s effect, if any, on the

Contract Price, Contract Times, or both.

B. Procedure.

1. Work Change Directives signed by Owner and Engineer will be transmitted in accordance with the requirements of this Specifications section. Each Work Change Directive will include a separate letter of transmittal. Signed Work Change Directives will be transmitted to:

a. Contractor.

b. Owner.

c. Engineer.

d. Resident Project Representative.

2. Documentation of Costs:

a. Promptly following receipt of the Work Change Directive:

1) Advise Engineer and Owner in writing of the anticipated quantity and types of construction equipment and machinery required or anticipated for the associated

Work.

2) Advise Engineer and Owner in writing of which construction equipment and machinery is owned by the Contractor or Subcontractor and which is, or will be, rented from an equipment rental firm.

3) When construction equipment and machinery is rented from a rental firm, transmit to Engineer and Owner copy of the associated rental agreements(s) pertinent to the

Work ordered by the Work Change Directive.

4) For all construction equipment and machinery, indicate to Engineer and Owner whether each item is required only for the Work ordered by the Work Change

Directive and whether each item is being, or will be, used for other Work on the

Project or other projects for Owner.

5) Advise Engineer and Owner in writing of information on anticipated temporary materials (including items such as temporary support of excavations, scaffolding, temporary barriers, temporary plates covering excavations, and other temporary materials) to the same extent as that required for construction equipment and machinery.

b. When basis of payment for Work ordered under a Work Change Directive will be paid as Cost of the Work plus a fee, or when otherwise required by Engineer, document for the Work performed under each separate Work Change Directive, for each day, the following:

1) Number and labor classifications of workers employed and hours worked each day on the Work ordered via the Work Change Directive.

2) Construction equipment used, including manufacturer, model, and year of manufacture, and number of hours such equipment was onsite and used each day for the Work under the Work Change Directive. Indicate where the equipment was used for other Work under the Contract and idle time.

3) Temporary materials; furnish the same information as required for construction equipment and machinery. Where rental costs of such items approaches the purchase cost of such item, or when otherwise requested by Engineer, furnish evidence, satisfactory to Engineer, of the purchase price of such temporary materials.

4) Consumables and similar materials used.

5) Suppliers’ receipts, bills, or invoices for and descriptions of materials and equipment incorporated into the Work.

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6) Invoices and labor and equipment breakdowns for Subcontractors.

7) Other information required by Owner or Engineer.

8) Transmit such documentation as a Change Proposal promptly after such documentation is available to Contractor. Actively pursue Subcontractors and

Suppliers for required documentation to promptly furnish required documentation to Engineer.

c. Separately track and document Work performed in accordance with each Work Change

Directive and Work performed under stipulated price methods of compensation

(including lump sums and Unit Price Work).

d. Submit such information in a format acceptable to Engineer.

3. Documentation of Time:

a. General:

1) Contractor will be entitled to change of Contract Times Work ordered by a Work

Change Directive in accordance with the requirements of the General Conditions, as may be modified by the Supplementary Conditions.

2) Contractor will be entitled to a change in Contract Times only when the Work ordered by the Work Change Directive is implemented promptly and affects the

Contractor’s ability to comply with the Contract Times.

b. Requirement Documentation: Submit the following as part of the Change Proposal documenting price-related impact of the Work ordered by the Work Change Directive:

1) Statement on whether the subject Work affected Contractor’s ability to comply with the Contract Times.

2) If Contractor’s ability to comply with the Contract Times was so affected, indicate the effect on each of the relevant Contract Times.

3) Document that Contractor acted promptly and properly upon receipt of the Work

Change Directive to promptly implement the Work ordered thereby.

4) Time impact analysis for the affected Work, in accordance with Section 01 32 16 -

Construction Progress Schedule.

5) Other time-related documentation required by Engineer.

1.7 PROPOSAL REQUESTS

A. General:

1. Proposal Requests may be initiated by Engineer or Owner.

2. Proposal Requests are for requesting the effect on the Contract Price and the Contract Times and other information relative to contemplated changes in the Work. Proposal Requests do not authorize changes or variations in the Work, and do not change the Contract Price or

Contract Times or terms of the Contract.

3. Proposal Requests will be furnished using the “Proposal Request” form included with this

Specifications section.

B. Procedure:

1. Proposal Requests will be transmitted in accordance the requirements of this Section. Each

Proposal Requests will include a separate letter of transmittal.

2. Each signed Proposal Request will be transmitted to the following:

a. Contractor.

b. Owner.

c. Resident Project Representative (RPR).

d. Engineer.

3. Transmit request for interpretation to obtain clarification of conflicts, errors, ambiguities, and discrepancies in Proposal Request.

4. Upon receipt of Proposal Request, Contractor shall prepare and transmit to Engineer a

Change Proposal, in accordance with the Contract Documents, for the proposed Work described in the Proposal Request.

1.8 CHANGE PROPOSALS

A. General:

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1. Prepare and transmit written Change Proposal to Engineer in response to each Proposal

Request; or when Contractor believes a change in the Contract Price, Contract Times, both, or other change to the terms of the Contract is required; or to appeal an initial decision by

Engineer concerning the requirements of the Contract Documents or relating to the acceptability of the Work under the Contract Documents; contest a set-off against payment due; or seek other relief under the Contract.

B. Procedure:

1. Prepare and transmit Change Proposals within time limits indicated in the General

Conditions, as may be modified by the Supplementary Conditions.

2. Submit only one Change Proposal for each change issue, unless Engineer requires additional information or clarification. Do not submit repeated Change Proposals for the same change issue. Rather, when Contractor is dissatisfied with Engineer’s decision on a Change

Proposal, recourse is set forth in the General Conditions, as may be modified by the

Supplementary Conditions, and elsewhere in this Article.

3. Transmit Change Proposals in accordance with the requirements of this Specifications section. Include with each Change Proposal all required supporting documentation and a separate letter of transmittal.

4. Engineer’s Review and Requests for Additional Information:

a. Engineer will review and act on each Change Proposal in accordance with, and within the time limits indicated in, the General Conditions, as may be modified by the

Supplementary Conditions.

b. When, Engineer requests additional information to render a decision, submit required information within five days of receipt of Engineer’s request, unless Engineer allows more time. Submit the required information via correspondence that refers to the specific Change Proposal number.

c. Owner shall transmit to Engineer such comments, if any, that Owner has on the Change

Proposal, within 10 days of Owner’s receipt of the Change Proposal.

d. Engineer will render a written decision on the Change Proposal or take other action in accordance with the General Conditions, as may be modified by the Supplementary

Conditions.

e. Engineer’s response to Change Proposals will be transmitted in accordance the requirements of this Specifications section, the General Conditions, and the

Supplementary Conditions.

5. Engineer’s response to each Change Proposal will be distributed to:

a. Contractor.

b. Owner.

c. Resident Project Representative (RPR).

d. Engineer.

6. If Change Proposal is recommended for approval by Engineer and is approved by Owner, a

Change Order will be issued or, when applicable, an appropriate use of an allowance

(already included in the Contract Price) will be authorized by Owner.

7. If parties do not agree on terms for the change, Owner or Contractor may file a Claim against the other, in accordance with the General Conditions, as may be modified by the

Supplementary Conditions.

C.…