Attachment B - Instructions to Offeror and Evaluation Criteria.pdf

Solicitation #75R60223R00012 Attachment B

Instructions to Offeror and Evaluation Criteria Health Resources and Services Administration

Honor Awards Ceremony

1. Instructions to Offeror:

The Government intends to award a purchase order from this solicitation to the responsible Offeror whose quote represents the best value to the Government in accordance with the factors set forth in this Request for Quote (RFQ).

The Government reserves the right to reject any quote that does not comply with these quote preparation / submission instructions.

The Quote must be submitted via email by the solicitation closing date and time, in order to be considered. Failure to submit a complete quote prior to the solicitation closing date and time will render the quote late and non-responsive.

The Offeror must comply with the detailed instructions for the format and content of the quote.

Failure to comply may be considered non-responsive and may render the Offeror ineligible for award. The Offeror shall submit a quote in response to this solicitation in English and in U.S.

dollars.

An Offeror's quote, as submitted, must be complete and in compliance with the RFQ requirements. However, the Contracting Officer may determine the need to request additional information or clarifications from the Offeror regarding their quotation.

The Offeror may submit questions requesting clarification of this requirement via email. All questions must be submitted no later than Thursday, March 30, 2023, by 2:00 PM Eastern Time.

Questions received after the due date and time will not be considered. No Exceptions.

Proprietary data, if so noted, will be protected. Questions regarding this RFQ are to be directed to: Shawn Horton at SHorton@hrsa.gov.

Quotes must be signed by an official authorized to bind your organization and must be submitted via email no later than Tuesday, April 4, 2023, by 2:00 PM Eastern Time.

If this solicitation is amended, all terms and conditions that are not amended remain unchanged.

The Offeror shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the amendment(s).

Submission, Modification, Revision, and Withdrawal of Quotes:

1. Quotes and revisions of quotes shall be emailed to Helen Wesley at hwesley@hrsa.gov and Shawn Horton at SHorton@hrsa.gov. The Offeror shall notify the Contracting Officer of any revisions to quotations immediately after email submission.

2. Quotes may be withdrawn at any time before purchase order award. Withdrawals are mailto:hwesley@hrsa.gov effective upon receipt of notice by the Contracting Officer.

3. The Offeror shall notify the Contracting Officer of the expiration date of their quote and of any special discounts.

This RFQ does not commit the Government to pay any cost for the preparation and submission of a quotation. In addition, the Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this acquisition.

2. Quote Format and Content:

The Offeror shall submit their quote in accordance with the following guidelines:

1. All filenames shall include the Offeror’s company name and solicitation number.

2. All documents requested herein shall be compatible with Microsoft Office formats or Adobe PDF.

3. In response to this RFQ, the quote shall address the following:

PART 1: Technical Capability Technical Capability reflects the Government’s confidence in each offeror’s ability, as demonstrated in its offer, to provide the requirements as stated in this solicitation. The Government will evaluate whether the offeror has demonstrated that it can meet the minimum requirements in the Statement of Work. Offers that do not demonstrate that it can meet the minimum requirements will not be considered further for award. If an offeror does not indicate whether it can meet the minimum requirements, the Government will determine that it cannot.

PART 2: Cost/Price Quote

a. The Offeror shall submit a Price Quote based on the SOW.

b. Completed Standard Form 1449, Request for Quotations, Blocks 12, 17, 20, 23, 24, 30a, 30b, and 30c.

The rating official will review Part 1 and Part 2 to finalize the rating for the quote as either Acceptable or Unacceptable.

3. Evaluation Criteria:

The Government will utilize a Lowest Price Technically Acceptable (LPTA) evaluation methodology. Two factors will be evaluated:

Factor 1: Technical

Factor 2: Cost/Price

The Government reserves the right to make a single award, multiple awards, or no award as a result of this solicitation. In addition, the solicitation may be amended if determined to be in the best interest of the Government. The Government reserves the right to make award without discussions.

The quote will be evaluated using the following criteria and weights as they relate to the content of the corresponding volumes.

Factor 1 – Technical

The following Technical Factors will be evaluated on an acceptable or unacceptable basis, using the ratings and descriptions outlined as follows:

Acceptable – Quote clearly meets the minimum requirements of the solicitation.

Unacceptable – Quote does not clearly meet the minimum requirements of the solicitation.

Factor 2: Cost/Price

Price will be evaluated on the total price being determined to be fair and reasonable.

Additionally, the Government will evaluate the labor categories and estimated unburdened wage rate, fringe, overhead rates, general and administration (G&A) rate, profit and/or any other costs applicable. All other information required in the price quote will be evaluated for completeness and accuracy. The Government reserves the right to clarify any discrepancies discovered during the evaluation.

The Government will also consider clarity and adequacy of the price quote offered by the Offeror.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the quote, shall result in a binding contract without further action by either party. Before the specified expiration time of the quote, the Government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.