Attachment A Technical Specifications_May 2024.pdf

Guard House Rehabilitation – Phase 1 Roof Restoration

Contract Number: #11568

Oregon Parks and Recreation

Department

TECHNICAL SPECIFICATIONS

For at Cape Blanco State Recreation Site

Port Orford, OR

Project Number: #37644

May 2024

Prepared by:

Hennebery Eddy Architects 921 SW Washington St. Suite 250

Portland, OR 97205

Oregon Parks and Recreation Department 725 Summer St NW, Ste. C

Salem, OR 97301

Hughes House Exterior Rehabilitation

– POP 23-25

Hughes House Exterior Rehabilitation – POP 23-25

SECTION 000107 - SEALS PAGE

ARCHITECT:

Hennebery Eddy Architects, Inc.

921 SW Washington Street, Suite 250

Portland Oregon, 97219

Principal in Charge: Carin Carlson

503-227-4860 email: ccarlson@henneberyeddy.com

Responsible for Sections in Divisions 02 through 10.

END OF SECTION

mailto:ccarlson@henneberyeddy.com

SECTION 000110 - TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

Division 00 -- Procurement and Contracting Requirements

000107 - Seals Page

000110 - Table of Contents

SPECIFICATIONS

Division 01 -- General Requirements (Provided by OPRD)

010190 – Contract Considerations

010280 – Modification Procedures

010620 - Permits

011100 - Summary of Work

012000 - Price and Payment Procedures

012500 - Substitution Procedure

012501 - Substitution Request Form

012600 - Modification Procedures

013100 – Project Management and Coordination

013233 - Photographic Documentation

013300 - Submittals

013316 – Delegated Design Procedures

013591 - Special Historic Procedures

014000 - Quality Requirements

014200 - Reference Standards and Definitions

015000 – Construction Facilities and Temporary Controls

015700 - Traffic Control

016000 - Material and Equipment

017419 – Construction Waste Management and Disposal

Division 02 -- Existing Conditions

024100 - Selective Demolition

024296 - Historic Removal and Dismantling

028300 - Lead Handling Procedures

Division 05 -- Metals

055000 - Metal Fabrications

Division 06 -- Wood, Plastics, and Composites

060312 - Historic Wood Repair

061000 - Rough Carpentry

061500 – Wood Decking

062000 - Finish Carpentry

Division 07 -- Thermal and Moisture Protection

072500 – Weather Barriers

073116 - Metal Shingles

074623 – Wood Siding

076200 - Sheet Metal Flashing and Trim

079005 – Joint Sealers

Division 08 -- Openings

080314 - Historic Treatment of Wood Doors

080352 - Historic Treatment of Wood Windows

081433 – Stile and Rail Wood Doors

087100 – Door Hardware

088000 - Glazing

089100 - Louvers

Division 09 -- Finishes

092400 – Portland Cement Plastering

099113 - Exterior Painting

SECTION 010190 – CONTRACT CONSIDERATIONS 5

SECTION 010190 – CONTRACT CONSIDERATIONS

PART 1 – GENERAL

1.01 SPECIAL PROJECT REQUIREMENTS

A. While portions of the Park are closed for construction activities, areas surrounding the construction sites and driveways, parking lots and walkways in the area shall be open to the public from start of construction until the completion date. The Contractor shall coordinate with the Project Manager (Owner) and Park Manager to provide both access and public safety during construction. Devices required to provide for public safety during construction shall be provided and installed by the Contractor at the expense of the Contractor. If required safety devices are not installed, Work shall not be allowed to commence until such devices are installed. The Contract Time will not be extended based on working Days lost due to the non-compliance of safety devices.

B. Construction operations shall be restricted to normal daily operating hours and the normal

Open/Close schedule of the Park but not outside the hours of 7AM – 5PM, Monday – Friday unless otherwise arranged and approved in writing by the Project Manager and Park Manager.

C. No Work shall be performed on any legal holiday or weekends without prior written approval from the Park Manager.

a. If special circumstances or emergency conditions require Work beyond the hours as specified, the Contractor shall:

i. Notify the Project Manager (Owner) and Park Manager (72 hours) three days in advance of any proposed extended work hours for preauthorization. The Contractor’s written request shall specify the Work to be performed and the circumstances that warrant the request. The request shall include any additional measures to mitigate noise or nuisance generated by this construction activity.

ii. If an emergency situation occurs that warrants extended hours, the Contractor shall notify the Park Manager and Project Manager immediately upon determining the need for this Work.

D. Contractor shall notify the Project Manager (Owner) and Park Manager in advance when Contractor, Subcontractor or any employees of such shall be on Park property.

E. Comply fully with manufacturer’s instructions and recommendations. Should manufacturer’s instructions conflict with Contract Documents, request clarification from Owner before proceeding.

F. Contractor shall furnish all planning, investigation, material, equipment, labor and permits to complete the Work in accordance with the Plans, Specifications and terms of this Contract, except as specified otherwise herein.

G. Day Use Park Fees will not be charged by the Park for contractors or deliveries.

SECTION 010190 – CONTRACT CONSIDERATIONS 6

H. All changes to normal traffic patterns must be clearly explained in the Traffic Control Plan and approved by the Project Manager.

1.02 EXISTING UTILITIES

A. In general, the locations of existing utilities, whether above ground or underground or under the roof, are to be determined as needed by the Contractor. Work in some cases must be done in close proximity to said utilities and live electrical service lines, pipes, drains, and structures not shown, which may require a change in operations, cost and time.

B. Utilities damaged by Contractor’s activities shall be reestablished, to the satisfaction of the

Park Manager and/or Project Manager. If the Contractor fails to repair the damaged utility, costs for repairing the utility shall be deducted from final payment.

1.03 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish at all times. Maintain site in a clean and orderly condition. Provide legal debris disposal (or recycle waste materials if feasible) off-site for all debris generated while working on this Project.

B. Remove waste materials, debris and rubbish from the site immediately upon such materials becoming unfit for use in the Work. In the event this material is not removed, Project Manager will give notification in writing as to the removal of such waste materials, debris and rubbish. If the Contractor does not clean up the waste materials, debris and rubbish within 24 hours of notice, Owner reserves the right, but does not have the duty, to have the material removed and the expense shall be deducted from payment to the Contractor.

C. Provide legal debris disposal off-site for all debris generated while working on this Project.

1.04 TEMPORARY UTILITIES

A. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Owner. Contractor to make all arrangements for connections.

Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

B. Provide toilet and wash-up facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

PART 2 – MATERIALS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

SECTION 010280 – MODIFICATION PROCEDURES 7

SECTION 010280 – MODIFICATION PROCEDURES

1.01 SUMMARY

A. Section includes the administrative requirements for Requests for Information (“RFI”) and Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION

A. General:

1. RFI's are requests for information originated, prepared and submitted by the Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. Endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. In the event the Contractor believes that a clarification by the Project Manager results in additional cost or time, the Contractor shall not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI to the Contractor or until a Proposal Request is fully-executed. A Change Order will be processed to include this type of change.

3. Submit RFI’s on form approved by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information as required to avoid impact on construction schedule or cost. Project Manager will endeavor to respond to proper RFI’s within 7-Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Contractor to maintain current and accurate RFI Log.

SECTION 010280 – MODIFICATION PROCEDURES 8

1.03 PROPOSAL REQUEST (“PR)

1. Contractor shall provide quotations for extra Work or changes in Work when requested by the

Project Manager, on a Proposal Request form to approved by the Project Manager.

2. Contractor shall provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager and shall indicate if a change to the Contract Time is warranted.

B. Contractor to maintain current and accurate Proposal Request log.

C. A Proposal Request shall not be interpreted as an authorization to proceed with extra or changed

Work. Contractor shall not proceed with the Work indicated in the Proposal Request until the Project Manager provides a fully-executed copy. A Change Order will be processed to include approved Proposal Requests.

PART 2 – MATERIALS (not applicable)

PART 3 – EXECUTION (not applicable)

SECTION 010620 - PERMITS 9

SECTION 010620 – PERMITS

1.01 DESCRIPTION

A. The Contractor shall be responsible to abide by all permitting requirements, as stated in the State of Oregon General Conditions for Public Improvement Contracts.

1.02 PERMITS

A. See Requirements of the “State of Oregon General Conditions for Public Improvement Contracts” January 1, 2012 edition as amended by 11568 Exhibit 7, Supplemental General Conditions for any additional permit requirements.

SECTION 011100 - SUMMARY OF WORK 5

SECTION 011100 - SUMMARY OF WORK

1.1 SUMMARY

A. Requirements of the “State of Oregon General Conditions for Public Improvement Contracts” January 1, 2012 edition as amended by 11568 Exhibit 7, Supplemental General Conditions apply to the Technical Specification and Plans for this Project.

1.2 DESCRIPTION OF WORK

Exterior Rehabilitation of the historic Hughes House – POP 2023-25 is summarized as the work required to protect the site, provide new roof covering, underlayment and sheathing, new flashing and flashing systems, repair all exterior wood components, restore windows and install storm windows, treat and refinish exterior siding, trim, and ornament, restore exterior doors and windows, repair other exterior components, and upgrade gutters and downspouts.

No ground disturbance, digging or excavation is expected or authorized for this project.

A. The Work shall be as shown on the Plans and as specified herein at the following location(s):

1. Cape Blanco State Park – Port Orford, OR

B. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Specifications and terms of the Contract. Also refer to the Contract Documents for additional requirements and information. Work includes, but is not limited to, the following:

1. Mobilization/Overhead.

2. Site protection and work platforms

3. Roofing Preparation and installation of metal shingle roofing system, sheet metal flashings, gutters and downspouts.

4. Paint Removal (Bid Alternate).

5. Carpentry Repairs (Bid Alternate).

6. Wood door and window restoration, and storm windows (Bid Alternate).

7. Exterior painting and wood coatings (Bid Alternate).

SECTION 011100 - SUMMARY OF WORK 6

C. Specific items furnished by Owner:

1. Downspout extenders.

D. Project is for the Oregon Parks and Recreation Department (“OPRD”), herein referred to as Owner.

E. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Brian McBeth, OPMA, Historic Architecture Project Manager Oregon Parks & Recreation Department 725 Summer St NE, Ste. C Salem, OR 97301

(971) 374-3073

1.03 CONSTRUCTION STAKEOUT

A. The Contractor is solely responsible for laying out the Work from the information shown on the

Plans and the approved submittals, and no additional stakeout will be provided by the Owner.

1.04 CONSTRUCTION SCHEDULE

A. Refer to the Contract for construction schedule Substantial and Final Completion dates.

B. Contractor shall not begin any on-site Work of this Project before required permits have been obtained, a proposed construction schedule is submitted, along with required submittals in accordance with Section 013300, and the Project Manager has given written approval of the submittals and construction schedule provided by the Contractor.

1.05 SPECIFICATION LANGUAGE

A. Portions of the Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

1. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33. Singular words will be interpreted as plural and plural words shall be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

2. The word provide or furnish means “furnish and install”.

SECTION 012000 – PRICE AND PAYMENT

PROCEDURES

SECTION 012000 - PRICE AND PAYMENT PROCEDURES

A. All Payments shall be as provided in the State of Oregon General Conditions for Public Improvement Contracts.

B. If no item exists for a portion of the Work, include the costs in a related Item.

C. No separate payment will be made for any item that is not specifically set forth in the Solicitation, and all costs therefore shall be included in the prices named in the Solicitation for the various appurtenant items of Work.

D. Quantities listed in the Contract Document do not govern final payment. Payments to the

Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under Change Orders.

E. Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

G. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General Conditions for Public Improvement Contracts.

1.02 ITEM MEASUREMENT AND PAYMENT

NOTE: See the Contract Documents. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.

A. BASE BID ITEMS:

1. Mobilization/Overhead: Work shall include full compensation for all labor, equipment and materials necessary to perform the specified BASE-BID Work off-site, including:

• Prepare and submit all Submittals, including all Contractor Plans, Engineering Calculations and Details, Shop Drawings, Preliminary schedules, and Material samples.

• Obtain permits, and all other administrative project preparation before work begins. Actual cost of permits is reimbursed to contractor based on actual amount paid, without added markup.

• All insurance, payment and performance bonds, materials and personnel assigned as office overhead, office facilities and personnel not otherwise reported with on-site BOLI Certified Payroll Reporting Forms, or included as portions of other bid items.

A. Payment for Mobilization/Overhead shall be made on a lump sum basis. The amount to be allowed for Mobilization/Overhead in the partial payments to be made under the Contract will be as follows:

a. Up to 50% of the total amount bid for Mobilization/Overhead shall be paid out by request in proportion to the Construction Schedule and Schedule of Values.

b. Upon completion of all Work on the Project, payment of the amount bid for Mobilization/Overhead minus amounts already paid, will be paid.

c. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

2. Site Protection and Work Platforms:

A. Measurement for the work area preparation shall be on a lump sum basis.

B. Work shall include full compensation for all labor, equipment and materials necessary to perform the specified Work, including:

a. Execution and installation of protective barriers, ground soils compaction protection, security fencing, street closures, and site safety controls, as proposed by contractor in site staging and mobilization plan.

b. Installation of all temporary facilities, utilities, and site offices, as proposed by contractor if needed.

c. Installation of Historic materials protections, window protections, and shoring (if needed).

d. Work platforms, staging, or scaffolding (if proposed) for exterior work, and interior ceiling joist work, rafter and chimney roof work.

C. Work shall also include full compensation for any and all other preparatory and other support work on-site as needed to complete the specified work.

3. Roofing Preparation and installation of metal shingle roofing system, sheet metal flashings, gutters and downspouts:

A. Measurement for roofing and sheet metal work shall be made on a lump sum basis.

B. Work shall include all fasteners, underlayment, pipe flashings, and supply and installation of new metal roofing tiles, flashings, Yankee gutter systems, downspouts, and other miscellaneous sheet metal products.

C. Work shall include full compensation for all labor and materials necessary to perform the specified Work, including hauling and disposal of all waste materials.

D. Work shall include any incidental materials required to install sheet metal as suggested by manufacturer/supplier for a complete drainage assembly.

E. All material lying outside the above stated limits which is damaged as a result of the

Contractor’s operations shall be repaired to the satisfaction of the Owner, at the Contractor’s expense.

B. ADDITIVE ALTERNATES BID ITEMS:

NOTE: The following items may be added to the project at time of contract execution based on cost and allowable budget. Each item shall include Mobilization and Overhead for the associated additional item.

4. Paint Removal:

A. Measurement for Paint Removal shall be made on a Lump Sum basis, including Mobilization and Overhead for this individual item.

• Dismantling and salvage of reusable wood components.

• Containment and material collections systems for paint waste.

• Mock-ups and testing of methods for effective paint removal without damage to substrates.

• Performance of paint stripping and removal to a sound surface with visible wood grain for identification of damaged/decayed areas needing repair.

5. Carpentry Repairs:

A. Measurement for carpentry repairs to exterior wood components shall be made on a square foot basis. Base bid to include allowance for 350 square feet of wood material and carpentry repairs, including Mobilization and Overhead for this individual item..

• Installation of missing wood components.

• Repair or replacement of damaged or decayed wood components, based on allowance.

• Repaired decking, railings and foundation skirt.

• Hauling and disposal of all waste materials.

• Windows and Doors are NOT included in this bid item.

C. Work shall also include full compensation for all preparatory, selective demolition/deconstruction, framing and other support work as needed to complete the specified work.

D. Measurement of square footage is based on fitted and installed final product exposed to the exterior and ready for coatings. Concealed or lapped material, waste or debris is not included in the measurement. Final discretion for measurement is by Owner.

E. All material lying outside the above stated limits which is damaged as a result of the

6. Wood doors and window restoration including storm windows:

A. Measurement for repair and replacement of wood doors, historic window restoration, and fabrication and installation of storm windows, shall be made on a lump sum basis, including Mobilization and Overhead for this individual item..

B. Work shall include full compensation for all labor, equipment and materials necessary to perform the specified Work, including:

• Repair of historic wood windows, glazing, and replacement of missing, damaged or incomplete hardware.

• Repair or replacement of wood doors, including the restoration of indicated hardware.

• Stripping of coatings and treatment of wood with new preservatives coatings, paints, and finishes.

• Fabrication and installation of storm windows and closures at all windows.

• Other miscellaneous materials and labor as required for Work indicated in the

Contract Documents.

• Work shall include hauling and disposal of all waste materials.

C. All material lying outside the above stated limits which is damaged as a result of the

7. Exterior Painting and Wood Coatings:

A. Measurement for exterior painting and wood coatings shall be made on a lump sum basis, including Mobilization and Overhead for this individual item.

• Preparation of existing and new materials for paint in the areas of work as shown in these contract documents.

• The supply and application of preservative treatments, sealants, primers and paints for a complete exterior paint system.

• Other miscellaneous materials and labor as required for Work indicated in the Contract Documents.

• Work shall include hauling and disposal of all waste materials.

C. All material lying outside the above stated limits which is damaged as a result of the

SECTION 012500 - SUBSTITUTION PROCEDURES 15

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.01 RELATED DOCUMENTS

A. Drawings, General and Supplementary Conditions, and other Specification Sections, apply to this Section.

1.02 SUMMARY

A. After the Notice to Proceed has been issued, Owner will consider written requests for substitutions of materials, equipment, methods of construction, processes, products, or other items.

B. This section includes administrative and procedural requirements for substitutions.

C. Related Requirements:

1. Section 012600 - Modification Procedures

2. Section 013300 - Submittals

3. Section 016000 - Material and Equipment

1.03 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.04 REQUESTS FOR SUBSTITUTION

A. Contractor shall submit requests sufficiently in advance to avoid delay of the Work and shall process requests for material substitutions in a timely manner.

B. Substitutions and/or options will not be considered if they are indicated or implied on shop drawings or project data submittals without a formal request submitted in accordance with this section.

C. Procedure:

1. Contractor shall submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

2. Substitution Request Form: Use CSI Form 13.1A or Contractor supplied form with identical information requirements, or form approved by Owner. Use numbering system as outlined in Submittals section.

SECTION 012500 - SUBSTITUTION PROCEDURES 16

3. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to any construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects with project names and addresses and names and addresses of architects and owners.

h. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall contract period. If specified product or method of construction cannot be provided within the contract period, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

4. In making a request for substitution, or in using an approved substitute item, Contractor represents:

a. Contractor has personally investigated proposed product or method, and has determined that it is equal or superior in all respects to that specified and that it shall perform the function for which it is intended.

b. Contractor shall provide the same guarantee for the substitute item as for the product or method specified.

SECTION 012500 - SUBSTITUTION PROCEDURES 17

c. Contractor shall coordinate installation of the approved substitution into the Work, to include building modifications if necessary, making such changes as may be required for the Work to be complete in all aspects.

d. Contractor waives all claims for additional costs related to the substitution which subsequently become apparent.

1.05 OWNER’S ACTION

A. If necessary, Owner will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Owner will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

1. Forms of Acceptance: Change Order, or Construction Change Directive.

2. Use products specified if Owner does not issue a decision on use of a proposed substitution within time allocated.

PART 2 PRODUCTS (NOT APPLICABLE)

PART 3 EXECUTION (NOT APPLICABLE)

SECTION 012501 - SUBSTITUTION REQUEST FORM 18

SECTION 012501 - SUBSTITUTION REQUEST FORM

PROJECT:

SPECIFIED ITEM:

Specification Section Page Paragraph

Description

PROPOSED SUBSTITUTION:

1. Attached data includes product description, specifications, drawings, photographs, performance and test data adequate for evaluation of request including identification of applicable data portions.

2. Attached data also includes description of changes to Contract Documents and proposed substitution requires for proper installation.

Undersigned certifies following items, unless modified by attachments, are correct:

1. Proposed substitution does not affect dimensions shown on drawings.

2. Undersigned pays for changes to building design, including engineering design, detailing, and construction costs caused by proposed substitution.

3. Proposed substitution has no adverse effect on other trades, construction schedule, or specified warranty requirements.

4. Maintenance and service parts available locally or readily obtainable for proposed substitution.

Undersigned further certifies function, appearance, and quality of proposed substitution are equivalent or superior to specified item.

Undersigned agrees, if this page is reproduced, terms and conditions for substitutions found in Bidding Documents apply to this proposed substitution.

Submitted by:

Name (Printed or typed) Contractor Signature (if after award of Contract)

_____________________________ For use by A/E

Signature O Approved O Approved as noted

_____________________________ O Not Approved O Received too late

Firm Name

_____________________________ By:_____________________________________

SECTION 012501 - SUBSTITUTION REQUEST FORM 19

Address

_____________________________ Remarks:________________________________

City, State, Zip

Date

Tel: Fax:

________________________________________________ DATE ___________________

OWNER SIGNATURE (IF AFTER AWARD OF CONTRACT)

SECTION 012600 - MODIFICATION PROCEDURES 18

SECTION 012600 - MODIFICATION PROCEDURES

A. Section Includes: Administrative requirements for Requests for Information (“RFI”) and Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION (“RFI”)

1. RFI's are requests for information originated, prepared and submitted by the Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. The Contractor will endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. In the event the Contractor believes that a clarification by the Project Manager results in additional cost or time, the Contractor shall not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI to the Contractor or until a Proposal Request is fully-executed. A Change Order will be processed to include this type of change.

3. Submit RFI’s on form approved by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Specification Section.

6. Specifically identify time response information as required to avoid impact on

Construction Schedule or Cost. Project Manager shall endeavor to respond to proper RFI’s within 7 Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Contractor to maintain current and accurate RFI Log.

SECTION 012600 - MODIFICATION PROCEDURES 19

1.03 PROPOSAL REQUEST (“PR”)

1. Contractor shall provide quotations for extra Work or changes in Work when requested by the Project Manager, on a Proposal Request form to be provided by the Project Manager.

2. Contractor shall provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager and shall indicate if a change in the Contract Time is warranted.

B. Contractor to maintain current and accurate Proposal Request log.

C. A Proposal Request shall not be interpreted as an authorization to proceed with extra or changed Work. Contractor shall not proceed with the Work indicated in the Proposal Request until the Project Manager provides a fully-executed copy. A Change Order will be processed to include approved Proposal Requests.

SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

A. This Section includes administrative and supervisory requirements necessary for coordinating construction operations including, but not necessary limited to, the following:

1. Coordination and project conditions

2. Administrative procedures

3. General coordination provisions

4. Cleaning and protection

5. Preconstruction meeting

6. Progress meetings

1.02 COORDINATION AND PROJECT CONDITIONS

A. Coordinate construction operations included in various sections of these Specifications to assure efficient and orderly installation of each part of the Work. Coordinate construction operations included under different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in the sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to assure maximum accessibility for required maintenance, service and repair.

3. Make provisions to accommodate items scheduled for later installation.

1.03 ADMINISTRATIVE PROCEDURES

A. Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and assure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of schedules

2. Installation and removal of temporary facilities

3. Delivery and processing of submittals

4. Progress meetings

5. Project closeout activities

B. Conservation: Coordination construction operations to assure that operations are carried out with consideration given to conservation of energy, water, and materials.

1.04 GENERAL COORDINATION PROVISIONS

A. Inspections of Conditions: Require the Installer of each major component to inspect both the substrate and conditions under which Work is to be performed. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

B. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

C. Manufacturer’s Instructions: Comply with manufacturer’s installation instructions and recommendations, to the extent that those instructions and recommendations are more explicit or stringent than requirements contained in Contract Documents.

D. Inspect materials or equipment immediately upon delivery and again prior to installation. Reject damaged and defective items.

E. Provide attachment and connection devices and methods necessary for securing Work. Secure Work true to line and level, and out-of-wind. Allow for expansion and building movement.

F. Visual Effects: Provide uniform joint widths in exposed Work. Arrange joints in exposed Work to obtain the best visual effect. Refer questionable choices to the Project Manager for final decision.

G. Recheck measurements and dimensions, before starting each installation.

H. Install each component during site environmental conditions that will ensure the best possible results. Isolate each part of the completed construction from incompatible material as necessary to prevent deterioration.

1.05 PRE-CONSTRUCTION CONFERENCE

A. Contractor will schedule and run the pre-construction meeting after the Notice to Proceed with

Project Manager’s approval.

B. Attendance Required: Project Manager, Project Architect, Project Engineer, Contractor, and major subcontractors as identified on the First-tier Subcontractor form.

1.06 PROGRESS MEETINGS

A. Contractor will conduct progress meetings at the project site a minimum of once a week or as approved by Owner. Develop a meeting schedule around the necessary on-site inspections required by mockups, field samples and submittals. Contractor to provide tentative schedule of progress meetings along with the initial required submittals at the pre-construction meeting.

Notify Project Manager of changes to these scheduled meeting dates. Coordinate dates of meetings with preparation of the payment request. The Contractor shall take and distribute minutes.

B. Attendees: In addition to the Project Manager, Project Architect, Project Engineer, and

Contractor, each subcontractor, supplier, or other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with the Project and authorized to conclude matters relating to the Work.

C. Agenda: Review and correct or approve minutes of the previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to the status of the project.

1. Contractor’s Construction Schedule: Review progress since the last meeting. Determine where each activity is in relation to the Contractor’s Construction Schedule, whether on time or ahead or behind schedule. Determine how construction behind schedule will be expedited;

secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

2. Review the present and future needs of each entity present

D. Reporting: No later than 6 days after each meeting, distribute minutes of the meeting, to each party present and to parties who should have been present. Include a brief summary, in narrative form, of progress since the previous meeting and report.

1. Schedule Updating: Review the Contractor’s Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue the revised schedule concurrently with the report from each meeting.

PART 2: PRODUCTS (not-applicable)

PART 3: EXECUTION (not-applicable)

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION 23

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for the following:

1. Preconstruction photographs.

2. Additional Photographs

3. Related Sections include the following:

a. Section 024296 - Historic Removal and Dismantling

1.2 SUBMITTALS

A. Construction Photographs: Submit one digital copy of each photographic view within seven days of taking photographs.

1. Minimum Format: JPEG file format. Minimum 240 kilobyte, 1024x768 pixels minimum.

No maximum size specified.

• Preferred: Provide images in uncompressed TIFF format if available (JPEG is acceptable), produced by a digital camera with minimum sensor size of 8.0 megapixels, and at an image resolution of not less than 1024 by 768 pixels.

2. Identification: Sort photos into file folders titled to describe subject matter. Include text document that describes:

a. Name of Project.

b. Name of Contractor.

c. Date photograph was taken if not date stamped by camera.

d. Area of Project and work being performed.

PART 2 - PRODUCTS

PART 3 - EXECUTION

3.1 CONSTRUCTION PHOTOGRAPHS

A. General: Take photographs using the maximum range of depth of field, and that are in focus, to clearly show the Work. Photographs with blurry or out-of-focus areas will not be accepted.

1. Maintain key plan with each set of construction photographs that identifies each photographic location.

SECTION 013233 - PHOTOGRAPHIC DOCUMENTATION 24

a. Digital Images: Submit digital images exactly as originally recorded in the digital camera, without alteration, manipulation, editing, or modifications using image-editing software.

1) Date and Time: Include date and time in filename for each image if not recorded in file data by camera.

2. Preconstruction Photographs:

1. Before commencement of demolition/deconstruction and starting construction, take color, digital photographs of Project site and surrounding properties, including existing items to remain during construction, from different vantage points, as directed by Project Manager.

3. Additional Photographs:

1. Project Manager may issue requests for additional photographs, in addition to periodic photographs specified.

SECTION 013300 – SUBMITTALS 25

SECTION 013300 – SUBMITTALS

A. This Section specifies transmittal instructions, the number of copies of Contractor submittals to be provided, and distribution of those submittals as required in the State of Oregon General Conditions for Public Improvement Contracts.

PART 3 – EXECUTION

3.01 SUBMITTALS

1. For each required submittal, the Contractor shall submit One (1) Electronic copy of all the required information, not less than fourteen (14) Days prior to purchase and/or installation.

The Submittal will be reviewed and returned to the Contractor.

2. Submittals shall be accompanied by Submittal/Transmittal Form. A separate form shall be used for each specific item, class of material, equipment, and items specified in separate, discrete sections for which the submittal is required. Submittals for various items shall be made with a single form when the items taken together constitute a manufacturer’s package, or are so functionally related that expediency indicates checking or review of the group or package as a whole.

3. A unique number, sequentially assigned, shall be noted on the Submittal/Transmittal Form accompanying each item submitted. Original submittal numbers shall have the following format: “XXXXX”; where “XXXXX” is the sequential number assigned by the Contractor.

Resubmittals shall have the following format: “XXXXX-Y”; where “XXXXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively. Submittal 25B, for example, is the second resubmittal of Submittal 25.

B. Deviation from Contract: Submit a request for substitution for deviations from the Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by written change order only.

C. Submittal Completeness: Submittals which do not have all the information required to be submitted are not acceptable and will be returned without review.

D. The Project Manager reserves the right to ask for submittals that are not referenced in this document.

3.02 REVIEW PROCEDURE

SECTION 013300 – SUBMITTALS 26

A. The Project Manager will review the Submittal and return it to the Contractor. The returned material will consist of One (1) marked-up electronic copy of the Submittal. The returned Submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Specifications, the submittal shall be marked “Approved.” In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Approved as Noted.” The Contractor may begin to implement the work method or incorporate materials/comments covered in the Submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Not Approved, Resubmit.” In this case, the Contractor shall not then undertake Work covered by this Submittal until the Submittal has been revised, resubmitted and returned to the Contractor with a marking of “Approved” or “Approved as noted.”

4. If the review reveals the material, equipment, or Work does not require Submittal, then the submitted copies shall be marked “Review Not Required Per Contract Documents.” In this event, the Contractor may begin to incorporate the material/equipment/Work covered by the Submittal and no further action is required.

3.03 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. A mark of “Approved” or “Approved as Noted” shall mean the Project Manager has no objection to the Contractor, upon the Contractor’s own responsibility, using the plan or method of work proposed, or providing the materials or equipment proposed.

B. The Contractor shall furnish to the Project Manager the following items for equipment, articles and materials incorporated in the Work:

1. Submittals for items identified in individual Specification sections.

2. Manufacturer’s special tools and special accessories normally furnished by the manufacturer and which, by their specific nature and special design, are suited for convenient and expeditious adjustment, maintenance and repair.

3. Installation instructions, parts lists; routine preventative maintenance and operation manuals;

corrective maintenance instructions; Plans and other like data pertinent for maintenance and repair.

4. Manufacturer’s and dealer’s warranty and guarantee which are normally available to purchasers. Such warranties and guarantees shall be made effective to the Owner as the purchaser.

SECTION 013316 – DELEGATED DESIGN

SECTION 013316 - DELEGATED DESIGN PROCEDURES

1.1 SECTION INCLUDES

A. Summary of Delegated Design Work.

B. Submitting Deferred Submittals for Delegated Design items when engineering is part of the scope of Work under the Contract.

C. Delegated Design submittals.

1.2 SUMMARY

A. For certain components of the Work, provide professional engineering and obtain necessary approval from regulatory agencies. Delegated Design “Levels” vary between product systems, from fully engineered systems to partially engineered for only a product system component, and requirements of the Owner. Reference individual sections for requirements when applicable to the individual authority within which the project occurs. Responsibilities include design, calculations, submittals, and obtaining permits, as required, for these components.

1. Submit required Deferred submittals to the Owner and respond to comments until permits are issued. Refer to Drawings for list of Deferred Submittals.

B. Coordinate and assume full responsibility for engineering (when specifically required by the Owner), submittals, fabrication, transportation, and installation of the work.

1.3 DEFINITIONS

A. Delegated Design: Where indicated within specification sections, Contractor shall provide materials or products indicated that will require analysis by a professional engineering service, engage licensed engineering services either directly, through a subcontractor, or through the building component manufacturer’s engineer. Qualified professional engineers must be licensed in the state in which the project is located.

1. Not all delegated design indicated requires the use of the services of a professional engineer, such materials or products may require the use of manufacturer’s design tables for pre-engineered building components, reference standards or industry accepted reference manuals to fulfill the Delegated Design responsibilities of the Contractor.

2. Note that Delegated Design may be referred to as Bidder Design.

B. Deferred Submittal: Those portions of the design that are not submitted at the time of building permit application and are being submitted separately to the Authority Having Jurisdiction.

1. Refer to OSSC 107.3.4.2 for additional requirements.

1.4 PERFORMANCE REQUIREMENTS

A. Comply with Regulations.

B. Provide complete, operational systems that perform to intended use.

C. Engineer Delegated Design portions of the Work for gravity, wind, lateral and seismic loads.

1. Provide services of a qualified professional engineer licensed in the State in which the Project is located.

D. Calculate and complete forms required by permitting authorities.

1. Details of all conditions are not shown; final resolution of details shall be the responsibility of the Contractor such that the completed installation is durable and complies with the design and performance requirements.

2. Deviations from assembly details indicated shall not alter the appearance of the completed work as determined by the Owner.

E. Execute the design intent as indicated in Project Drawings and Specifications

F. Obtain permits and inspections required by local permitting authorities.

G. In case of any conflict between referenced codes or standards and the Drawings and Specifications, the code or standard having the more stringent requirements shall govern.

1.5 OWNER'S RESPONSIBILITIES

A. The Owner will not pay for delays, additional Work, additional products, restocking, or re-working required by Contractor's failure to coordinate Delegated Design and Deferred Submittal work with other Project work.

1.6 SUBMITTALS

A. Preliminary Design: Submit to Owner preliminary delegated design drawings and product data that describe Contractor’s delegated design prior to performing…