Attachment A-Statement of Work_Final.pdf

Version 01/25/2018

Attachment A-Statement of Work for

Narada 12HRL200 and Narada 12HRL400 or Equivalent Batteries

SECTION I: Background

1.1 The Bureau of Engraving and Printing (BEP) is a component of the Department of Treasury that designs, engraves, and prints the United States of America (USA) banknote currency. In support of these operations the BEP Office of Facilities Support (OFC) has a need for the removal of Mitsubishi 9700 batteries from the Mitsubishi 9700 Uninterruptible Power System (UPS), and GE LP33 batteries from GE LP33 UPS at the BEP Washington, DC Currency Facility, also referred to as DCF.

OFC shall have Narada 12HRL200 and Narada 12HRL400 or equivalent batteries installed after the removal of the Mitsubishi 9700 and GE LP33 batteries.

SECTION II: Purpose

2.1 Product, Service or Outcome Needed.

The Mitsubishi 9700 and GE LP33 UPS play a crucial role in the production of the United States currency. To help maintain the flow of production it is imperative that OFC has sound working equipment that can carry out day-to-day activities. To ensure continuous operation, OFC is acquiring new batteries to prevent the likelihood of mechanical or electrical failures.

2.2 Scope of the Product, Service, or Outcome.

The contractor shall remove the Mitsubishi 9700 batteries from the Mitsubishi 9700 UPS in room 711A and the GE LP33 batteries from the GE LP33 UPS in room 303A and recycle all batteries. The contractor shall also furnish, deliver, and install twenty-four (24) Narada 12HRL200 or equivalent batteries into the GE LP33 UPS and sixty (60) Narada 12HRL400 or equivalent batteries into the Mitsubishi 9700 UPS and test the newly installed batteries to ensure they are properly working.

SECTION III: Technical Requirements/Tasks/Outcomes

3.1 The Contractor shall provide the material and services described in Sections 3.1.1

3.1.1 Item Specifications and Quantity

Quantity Description 24 Narada 12HRL200 or equivalent batteries 60 Narada 12HRL400 or equivalent batteries

3.2 The Contractor shall provide all personnel, equipment, facilities, transportation, tools, materials, supervision, vehicles and other items and services necessary to remove and recycle the twenty-four (24) GE LP33 batteries and sixty (60) Mitsubishi 9700 batteries and replace them with twenty (24) Narada 12HRL200 or equivalent batteries and sixty (60) Narada 12HRL400 or equivalent batteries.

3.3 The contractor shall provide a plan as to how they intend to handle and dispose of the Mitsubishi 9700 and the GE LP33 batteries within three (1) month (30 days) of award. This plan shall include how these batteries are to be recycled in accordance with Resource Conservation Recovery Act regulations.

3.4 The contractor shall remove and dispose of the Mitsubishi 9700 and the GE LP33 batteries and install the Narada 12HRL200 and Narada 12HRL400 or equivalent batteries within three (3) months (90 days) of award.

3.5 The Mitsubishi 9700 and GE LP33 and UPS shall be put into bypass mode for battery swap and testing.

3.6 The contractor shall be responsible for determining any required breaker locations and operations required for bypass power before beginning operations.

3.7 The contractor shall demonstrate that they can place equipment on bypass power and power down the system before removing the Mitsubishi 9700 batteries and GE LP33 batteries and installing the Narada 12HRL200 and Narada 12HRL400 or equivalent batteries.

3.8 The contractor shall verify that the Narada 12HRL200 and Narada 12HRL400 or equivalent batteries provided meet the manufacturer’s requirements for each piece of equipment.

3.9 Storage space shall not be provided for removed batteries or batteries being installed, therefore the batteries being installed must be delivered the day the contractor is scheduled to install the replacement batteries.

3.10 The contractor shall palletize and shrink wrap batteries when being moved to and from the BEP DCF to limit possibility of spills.

3.11 The contractor shall be responsible for moving batteries to and from the BEP DCF.

3.12 The contractor shall be responsible for ensuring that the power supply is operational immediately after the installation of the Narada 12HRL200 and Narada 12HRL400 or equivalent batteries and that power is not interrupted for any equipment or facilities supplied by the UPS.

3.13 Contractor shall test installed batteries to ensure that they are operational and verify that the UPS systems are operational after installation in accordance with manufacturer’s recommendations.

3.14 The contractor shall Provide a one-year (12 calendar months) warranty for labor and the Narada 12HRL200 and Narada 12HRL400 or equivalent batteries 5 (five) days after the installation and testing.

The warranty will begin after full acceptance of all batteries by the Contracting Officer Representative

(COR).

3.15 The contractor shall provide an electronic report for the installation and test. The report must be submitted within five (5) business days after completion of the installation and tests. The report shall include:

3.15.1 The installation performed by the contractor.

3.15.2 Test results carried out by the contractor after installation of the replacement batteries.

3.16 A recycle report shall be provided fifteen (15) days after the batteries have been removed from the GE LP33 UPS or Mitsubishi 9700 UPS. This report shall certify that the batteries were recycled, how many batteries were recycled, the weight of the batteries and where the batteries were recycled. A bill of lading shall be provided for confirmation.

3.17 If the contractor damages the GE LP33 UPS or Mitsubishi 9700 UPS, the BEP may have a different vendor repair the damage(s) and charge the contractor for the repair work.

SECTION IV: Deliverables

SECTION V: Special Delivery Instructions.

SOW

Paragraph

Deliverable Due Date Deliverable Recipient

Deliverable Format

3.3 Recycle Plan 30 days after

award

COR Word Document, PDF or higher format

3.4 Remove Mitsubishi 9700 and GE

LP33 batteries

90 days after award

COR Contractor physically removes batteries

3.4 Install Narada 12HRL200 and

Narada 12HRL400 or equivalent batteries

90 days after award

COR Contractor physically installs batteries

3.14 and 6.1.4

Warranty 5 days after the installation and testing is completed

COR Word Document, PDF, or higher format

3.15 Installation & Test Results 5 days after the

installation and testing is completed

COR Word Document, PDF, or higher format

3.16 and 6.1.3

Battery Recycling & Recycle Report

15 days after the batteries have been removed

COR Word Document, PDF, or higher format

8.4 Safety Plan 30 days

before the scheduled delivery

COR Word Document, PDF, or higher format

5.1 Deliverables as required during the performance of this contract shall be delivered F.O.B destination.

The equipment and supplies identified shall be delivered and installed to the following address:

Annex Building – Loading Dock on D Street Between 13th & 14th Sts., S.W.

Washington, DC 20228 Attention: Assigned COR

5.2 The following delivery information must be provided when scheduling delivery appointments to the above location:

-Name of supplier/manufacturer -COR’s Name and Phone number -Contract/Purchase Order Number -Total number of items -Total weight -Date and Time of Delivery

5.3 Receiving hours for deliveries are 8:00 a.m. to 2:15 p.m., local time, Monday through Friday, excluding U.S. Government holidays and BEP year-end shutdown (which normally occurs between December 24 and January 1). The Contractor shall call the BEP appointment line at (202) 874-2333 at least twenty-four (24) hours in advance to schedule approximate delivery times. The appointment line is staffed from 8:30 am. to 2:15 pm. Monday through Friday. A voice mail message maybe left after normal working hours.

5.4 The following are loading dock limitations for deliveries made to this location: Over the road vehicles having an overall height exceeding 12’6” (3.8 meters) empty, or an overall length exceeding 42’ (12.2 meters) cannot be accommodated at the Washington, D.C. receiving platform.

5.5 The Contractor (to include subcontractors) must abide by all applicable regulations, publications, manuals, and local policies and procedures.

SECTION VI: Performance/ Delivery Period.

6.1.1 All batteries shall be delivered within ninety (90) days of award.

6.1.2 Removal and installation of batteries shall occur within ninety (90) days of award.

6.1.3 Battery Recycling shall occur fifteen (15) days after all batteries have been removed.

6.1.4 The one (1) warranty shall be provided 5 (five) days after the installation and testing. The warranty will begin after full acceptance of all batteries by the Contracting

Officer Representative (COR).

6.1.5 Federal Government Holidays & BEP’s Year End Shut Down (Y.E.S) Period: Contractor is not required to perform services on holidays.

New Years Day 1st day of January Martin Luther King Jr.'s Birthday 3rd Monday of January Presidents Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth 19th day of June Independence Day 4th day of July Labor Day 1st Monday of September

Columbus Day 2nd Monday of October Veterans Day 11th day of November Thanksgiving Day 4th Thursday of November Christmas Day 25th day of December

BEP's Y.E.S period typically occurs December 25th through January 1st of each calendar year.

6.1.5 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 am through 4:00 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor shall coordinate with the government regarding hour of operation for BEP Year End Shut Down. For other than firm fixed price contracts, the Contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Statement of Work when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

SECTION VII: Place/ Location of Performance/ Delivery.

Bureau of Engraving and Printing Washington DC Currency Facility 14th and C Streets SW Washington DC 20228

SECTION VIII: Special Requirements.

8.1 Contracting Officer Representative (COR): The COR will be identified by separate letter issued by the CO. The COR monitors all technical aspects of the Contract and assists in Contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance;

maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the CO and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the Contract.

8.2 Environmental: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable governing agencies regulations (e.g. Environmental Protection Agency (EPA), etc.

8.3 Safety: The Contractor shall comply with and perform all services associated with this effort in accordance with any and all applicable governing agencies regulations (e.g. Department of Transportation

(DOT), Occupational Safety & Health Administration (OSHA), National Fire Protection Association (NFPA), etc.) They shall comply with original equipment manufacturer specifications, requirements and standards as well as any and all BEP policies, procedures, guidelines and requirements that govern the performance of the services covered in the Statement of Work. The Government reserves the right to request copies of the company license(s) and other certification documentation that demonstrates they have the ability to perform the services at any time during performance. The Contractor shall provide the requested information within five (5) business days of the request. Contractor shall comply with EHS Contractor Requirements DCM # 75D-07.0-04 (Attachment B).

8.4 Safety Plan: Contractor shall have procedures to prevent batteries from leaking and shall provide the plan (thirty) 30 days before scheduling delivery.

8.5 Special Qualifications: The contractor shall have experience servicing equivalent Uninterruptible Power Systems (GE LP33 and Mitsubishi 9700), including putting them on bypass for maintenance, changing batteries, and testing system afterwards to ensure it is operational.

8.6 Equipment: The Contractor shall furnish all equipment required under this Statement of Work, including any testing equipment to verify functionality, and pallet jacks to move materials.

SECTION IX: Applicable Documents

9.1 75D-07.0-04 EHS, Contractor Requirements_Revision 6, dated 2023 June 13.