Attachment A-Statement of Work.pdf

Central Alabama Veterans Health Care System (CAVHCS)

Statement of Work for Solid Waste Removal Services

Contractor shall provide tools, labor, materials and supervision required for solid waste and cardboard removal services for the Central Alabama Veterans Health Care System (CAVHCS), West Campus located at 215 Perry Hill Road, Montgomery, AL 36109 and the East Campus located at 2400 Hospital Road, Tuskegee, AL 36083.

PERFORMANCE PERIOD:

The Period of Performance: This is tentatively for a period of one base period with four one-year options.

POINT OF CONTACT (POC):

The Contracting Officer Representative (COR) will be the Assistant Chief, Environmental Management

(EMS), Office located at the Tuskegee Campus, building 68-110 extension 2932, and Montgomery

Campus, located in Building 4 extension 34752. During the absence of the Assistant Chief, the Program

Support (Budget) will service as the alternate Point of Contact (POC).

SITE VISIT: A site visit is HIGHLY recommended. Please contact Byron Straughn at

Byron.Straughn@va.gov or 334-272-4670 x34624 to schedule.

CONTRACTOR QUALIFICATIONS:

Contractor shall meet all qualifications for solid waste pick-up. Contractor will provide landfill permit, Department of Transportation (DOT) permit to the COR. Contractor will have at least one million dollars of liability insurance. Contractor will have at least 10 years of solid waste removal experience.

Documents shall be submitted at time quote is due.

ROUTINE CALL BACK:

Contractor shall within 24 hours after receipt of notification by the COR empty all identified containers.

Contractor shall provide additional 8-10 cubic yard containers as required based on the amount of waste generated at any specified location.

CLOSED BUILDINGS:

Contractor shall be required to remove container(s) identified by the COR as no longer being needed within 48 hours after notification.

REPORTING INFORMATION:

Contractor shall be required to provide detailed records that will include, but not limited to, the daily pickups and weights. This information must also be provided on the invoice submitted by the contractor for payment.

mailto:Byron.Straughn@va.gov

AUTHORIZED SERVICE:

Contractor is cautioned that only the COR may authorize additional services under this contract and that reimbursement will not be made unless this prior authorization is obtained.

Contractor should provide only the services that are requested and priced out in the contract. No additional work will be provided without discussion and approval.

Contractor must provide a solid waste pick—up schedule which will be approved by the COR. Contractor will be required to provide weekly reports indicating the containers emptied by box number and location to the Assistant Chief, EMS Office. A signature must be affixed on the report and a POC for proof of pickup and to ensure proper payment. Contractor shall, once a month, sanitize all containers as indicated below off-station. All containers required for the contract must remain rust free and undamaged with functional lids that open and close. The VA reserves the right to reject any container at any time during the contract.

Container shall be able to take all types of trash, and all types of solid fill materials such as bricks, concrete, rubber, non-burnable items, etc. Trash containers shall not contain more than 30% of solid fill such as broken concrete, steel, etc. It is estimated that four (4) containers per months will be required except for heavy usage times, which will require approximately six (6) extra containers occasionally throughout the year.

The Contractor is required to:

Obtain VA approval of landfill site.

Transport and dispose of materials in accordance with Environmental Protection Agency(EPA), Department of Transportation(DOT), Occupational Safety and Health Administration(OSHA), Alabama

Department of Environmental Management(ADEM) and Governing Federal and State regulations and guidelines. The VA may make adjustments regarding schedules (i.e., pickup time, locations and/or size of containers). All fees are to be inclusive in the quote.

PAYMENT: The government shall make payment to the contractor based on verification of the pickup schedule, daily work schedule, reports; and contractors invoice. Invoice for payment will accompany the detail breakdown showing frequency pickups for the period. The COR will verify that the contractor has accomplished required responsibilities before payment shall be made by the government. Payment shall be made in arrears.

SAFETY:

Contractor shall suspend all work at any time that said work interferes with normal or emergency facility operations and notify the COR.

HOLIDAYS:

Contractor shall be required to perform pickup activities on federal holidays if said holidays fall within established frequency pickup schedule identified above. Federal holidays are listed below:

1. New Year’s Day 6. Independence Day 11. Christmas Day

2. Martin Luther King’s Jr. Birthday 7. Labor Day

3. President’s Day 8. Columbus Day

4. Memorial Day 9. Veteran’s Day

5. Juneteenth National Independence Day 10. Thanksgiving Day

INSPECTION OF PREMISES:

Contractor shall allow the Contracting Officer Representative (COR) reasonable time to inspect the facility or facilities and any other processing operations or equipment involved in the disposal of the solid waste, the back-up facility, vehicles, storage areas, equipment, machinery, including but not limited to portable or fixed scales, or other items of any nature involved in any way in the provision of services under this contract.

COMPLIANCE:

Contract shall strictly and continuously comply with all applicable Federal, state and local laws, ordinances, rules and regulations as amended from time to time in providing the basic services and otherwise performing its obligations under this disposal contract entered into hereunder and each disposal contract, including without limitation those laws, and local governmental permitting and licensing requirements. Contractor shall also provide any documentation and other tracking of the waste which is required under any applicable state, federal or local law regulations or ordinance or amendments thereto and shall provide copies of all such documentation or other documentation or other tracing to the COR. Contractor will provide certificate of destruction from land field.

WASTE AUDIT:

Contractor shall provide to the COR two waste audits per contract period and provide results to the COR within ten working days after completion of the audit. Audit shall include overall tonnage and identified improvements/needs and or equipment and to ensure collection and procedures are in compliance and meet appropriate regulatory requirements. Containers location and frequency of pick-up:

West campus – Montgomery, AL

West Campus: Provide Montgomery campus marathon RJ250SC or equal stationary compactor.

Compactor shall be emptied every ten (10) days or as required. Operating hours shall be between 8:00 am and 5:00 pm compactor will be located at the Southside of Building 4. Charges shall be inclusive of rental, hauling and landfill fees. Compactor will be clean and sanitized off-station each time the compactor is emptied to prevent odors and harboring of insects. Landfill fee for disposal of compactor waste (estimated at 18 tons per month). Billing will indicate date of delivery to landfill for disposal and the numbers of tons per delivery date.

Provide one (1) thirty cubic yard open top container. Container shall be emptied two (2) times per month, on the first and the third Tuesday, between the hours of 8:00 a.m. and 5:00 p.m. Container will be located adjacent to building bldg. 14. Landfill fee for disposal of waste is estimated at six (6) tons per month. Billing will indicate date of delivery to landfill for disposal and number of tons per delivery date.

Provide one (1) eight cubic yard (covered lids) trash container to be emptied three (3) times per week between the hours of 8:00 am and 5:00 pm, Monday, Wednesday and Friday. Container is located in the front of building #12. Landfill fee for disposal of waste is estimated at six (6) tons per month and shall be included in the cost. Billing will indicate date of delivery to landfill for disposal and numbers of tons per delivery date.

Provide one (1) forty cubic yard open top container to be located at building 12. Container shall be emptied one time a month. Billing will include pickup date and weight for each pickup. Container shall be cleaned and sanitized off-station one time per month to prevent odors and harboring of insects.

Provide one (1) forty cubic yard open top container to located at building T40/4. Container shall be emptied on call. Billing will include pickup date and weight for each pickup. Container shall be cleaned and sanitized off station each time to prevent odors and harboring of insects.

Containers and schedule pick up Tuskegee Campus

Provide three (5) eight cubic yard covered lids containers. Container shall be emptied six (6) times per week, Monday thru Saturday. Containers shall be cleaned and sanitized off-station one time per month to prevent odors and harboring of insects. Container located behind building 5.

Provide one (1) eight cubic yard covered lids containers. Containers shall be emptied six times per week, Monday – Saturday. Containers to be located at rear of building 4A. Containers shall be cleaned and sanitized one time per month to prevent odors and harboring of insects.

Provide one (1) eight cubic yard covered lids container for each of the following buildings: buildings 12, 13, 14, 15, and 88. Containers to be located in areas to be identified by the COR. Containers shall be emptied two times per week, Mondays and Thursdays. Containers shall be cleaned and sanitized one time per month to prevent odors and harboring of insects.

Provide one (1) eight cubic yard covered lids container at bldg 68. Containers to be located in areas to be identified by the COR. Containers shall be emptied six (6) times per week, Mondays thru Saturday.

Containers shall be cleaned and sanitized off-station one time per month to prevent odors and harboring of insects.

Provide three (4) eight cubic yard covered lids containers. Three (3) containers shall be located on the north side at the rear of building 90. One (1) eight cubic yard covered container to be located at building

65, west side at the rear. Containers shall be emptied six (6) times per week and sanitized off-station one time per month to prevent odors and harboring of insects.

Provide three (3) eight cubic yard covered lids containers. Containers shall be located at be located at the rear of bldg. 129. Containers shall be emptied six (6) times per week, Mondays through

Saturdays.the rear of Building 129. Containers shall be emptied six times per week, Mondays through

Saturdays.

Provide two (2) thirty cubic yard open top containers to be located at the rear of buildings 69 and 88.

Containers shall be emptied two times per month on the first and third Wednesdays. Billing will include pickup date and weight for each pickup. Cost will be outlined as follows: Rental, hauling, landfill and total cost. Containers shall be cleaned and sanitized off-station one time per month to prevent odors and harboring of insects.

Provide one (1) forty cubic yard open top container to be located at building 88. Container shall be emptied one time a month. Billing will include pickup date and weight for each pickup. Container shall be cleaned and sanitized off-station one time per month to prevent odors and harboring of insects.