Attachment A - Statement of Work.pdf

TRANSPORTATION OF RADIOACTIVELY CONTAMINATED MATERIAL AND EQUIPMENT

STATEMENT OF WORK

Attachment A

1. DESCRIPTION:

Norfolk Naval Shipyard (NNSY) requires transportation of radioactively contaminated material and equipment shipments from NNSY to Knolls Atomic Power Laboratory (KAPL) Kesselring Site Operations (KSO), hereafter referred to as “Receiving Site”. Of the eight anticipated truckload shipments, two shipments are anticipated to be overweight and one anticipated being over height if not placed on a drop trailer, requiring transport permits. The heaviest load will not exceed 60,000 pounds and the largest item will not exceed 110 inches in height. The radioactively contaminated equipment is stored in its own NNSY provided metal or wood shipping containers. Two shipments must arrive at the Receiving Site no later than 04/24/2024, two shipments must arrive at the Receiving Site no later than 06/03/2024, and four shipments must arrive at the Receiving Site no later than 07/03/2024. NNSY reserves the right to increase or decrease the number of shipments as necessary to ensure timely arrival of all material listed in Table 1.

Pickup of the Material shall occur at:

Norfolk Naval Shipyard

Portsmouth, VA 23709

The permitting address is:

Norfolk Naval Shipyard

Portsmouth, VA 23709

After picking up the Material the Contractor shall transport the Material to:

Fluor Marine Propulsion, LLC

KAPL Kesselring Site Operations

Building 119

350 Atomic Project Road

West Milton, NY 12020

The Contractor’s Transport Vehicle(s) shall be at NNSY and ready for transport within 1 week after being notified by NNSY via task order issued under this contract. NNSY requires that all conveyances and conveyance equipment (to include tractor, trailer, tie-down equipment, tarps, etc.) be either “new” or in “like new” condition and proper working order to the satisfaction of the NNSY inspecting personnel (see table 2 for acceptance criteria). Any required repairs to conveyance or conveyance equipment must be performed prior to loading and at the Contractor’s expense. The Transport Vehicle(s) shall be equipped with 4 each placard holders. At least 1 week prior to the initial arrival at NNSY (preferably sooner, if possible) the Contractor shall provide all required driver and conveyance information (to include documentation of citizenship, Transport Vehicle(s) license plate and serial numbers, and driver(s) information to include name, phone number, and license number) on company letterhead to both NNSY points of contact of sections 1.A and 1.B, below, to obtain security accesses to NNSY and shall maintain same for the duration of the Contract. All permits from origin to destination are required to be provided to NNSY prior to shipment departure from NNSY unless otherwise authorized. The material availability shall be specified via task orders issued under this contract.

The receiving site shall take cognizance of the material upon delivery and shall be responsible for unloading the Material from the Transport Vehicle(s).

The Contractor shall provide all requested information of this Contract to both NNSY points of contact of sections 1.A and 1.B below, except for the daily check-ins of section 2.F.1 below (the daily check-ins are only to be made to the NNSY Technical Point of Contact of section 1.B below).

A. NNSY Technical Point of Contact:

TBD

B. NNSY Lead Shipper:

C. NNSY Invoice Certifier

2. TRANSPORTATION:

A. NNSY shall provide the necessary information to the Contractor for transport of the Material and Equipment. The information, which may include shipping forms, shall be provided in a format acceptable to the Contractor.

B. NNSY shall commence the shipment as specified in individual task orders issued under this contract.

C. The Material for shipment shall be in containers meeting the general design requirements of 49 CFR.

D. Radiation and contamination levels on Transport Vehicle(s) will be verified by

NNSY personnel upon arrival at NNSY and shall meet the requirements identified in section C001 below. Any violation of the requirements identified in section C001 below must be remedied at the cost of the contractor.

E. Due to the lead time of securing permits the Contractor shall be given 1 week from notification of the initial planned shipping date to apply for and secure all required

State and Local Permits and Escorts from NNSY to the Receiving Site. The

Contractor shall obtain all required State and Local Permits and Escorts prior to departure from NNSY. The contractor shall verify the State and Local routes on the permits.

F. The Contractor’s driver(s) shall transport the Material directly to KSO upon departure from NNSY within the requirements of State and Local permits. Unless otherwise specified in a Task Order no other stops for pickup or drop off are authorized. In addition, the driver(s) shall notify both NNSY points of contact, noted on the shipping papers and in sections 1.A and 1.B above, of any problems encountered, such as mechanical problems with the equipment, adverse weather conditions, or any other conditions which would result in a delay in delivering the Material to the Receiving Site.

F.1 Daily check-in is required (for loads in-transit greater than 1 day) by calling the NNSY Lead Shipper of section 1. B above.

G. Tie-down equipment (chains, straps, friction mat, ratchet binders, etc.), tarps, and, if required, chafing gear shall be specified by NNSY and furnished by the Contractor to secure the Material for shipment. All said equipment shall be either “new” or in “like new” condition and proper working order to the satisfaction of the NNSY inspecting personnel (see table 2 for acceptance criteria). Ensure that ratchet-type tie-down equipment is inspected in accordance with ESH Alert No. 09- 03 for Suspect/Counterfeit bolts.

H. If needed, NNSY shall build up the trailer lading platform with adequate timbers, friction mats, and cribbing to accommodate the Material within the trailer load well.

I. The Contractor shall arrive at NNSY 1 day prior to loading for inspections and equipment setup of the Transport Vehicle(s). Meeting the NNSY appearance and inspection criteria of Attachment B is critical to support the shipping schedule.

NNSY’s inspection is a site criteria inspection and is not a DOT inspection. The contractor will be provided with a transport vehicle request (Attachment B), which must be signed and returned to the NNSY Technical Point of Contact and Lead Shipper from 1.A and 1.B above, as well as the local inspection form (Attachment B) prior to arrival. The Transport Vehicle(s) shall have successfully passed a Federal Motor Carrier Safety Administration (FMCSA) inspection within the previous 90 days. NNSY reserves the right to refuse any transport conveyance not meeting site appearance and operational standards at the cost of the contractor.

J. The Contractor shall pick up the Material from NNSY either between the hours of

6:00 AM and 4:00 PM Sunday through Saturday excluding national holidays, or as otherwise specified by NNSY in individual task orders issued under this contract, and or State and Local Permits.

K. NNSY will provide all required shipping paperwork and the shipping paperwork shall contain a list of either individual radionuclides, or combination of radionuclides, present in the Material being transported as well as radiation dose rates from the Material offered for transport.

L. The Contractor’s driver(s) shall have in their possession an up-to-date emergency response plan that includes actions required in the event of an accident. The

Contractor supplied emergency response plan is not required to be provided to

NNSY for review. The plan shall also include appropriate Federal, State, and Local authorities to be notified. Only in the event of an accident within the boundaries of NNSY shall NNSY be required to provide assistance. The above recipients shall also have in their possession personnel dosimetry and radiation monitoring equipment to be utilized as required either by the Contractor’s National Response

Center (NRC), or agreement State license, emergency response plan, etc. The Contractor shall ensure that NNSY approved routes for transporting the Material within NNSY are followed.

L.1 The Contractor shall provide both NNSY points of contact of sections 1.A and 1.B above with off-yard routes, at any time prior to arrival at NNSY (preferably as soon as possible), in accordance with State and Local Permits. The Contractor shall be responsible for ensuring that routes meet the requirements of 49 CFR and applicable Federal, State, and Local regulations.

M. The Contractor’s driver(s) shall assist, under the direction of NNSY personnel, in loading the Material aboard the Transport Vehicle(s). Upon completion of the loading operation, the driver(s) shall secure and or replace covers and closures as necessary on the Transport Vehicle(s) and shall sign for and accept transport responsibility as the carrier and custodian of the Material.

N. Receiving Site personnel shall be responsible for unloading the Material from the

Transport Vehicle(s) in accordance with the resulting Contract and in accordance with applicable DOT, State, and NRC regulations.

O. The Contractor shall immediately notify both NNSY points of contact of sections

1.A and 1.B above of either any DOT discrepancy (for example, those identified in 49 CFR Part 107 Subpart D Appendix A), or detected radioactivity external to the Material package, or on the Transport Vehicle(s) discovered during receipt inspection of the shipment of the Material.

P. The Contractor’s driver(s) shall be a United States citizen with a current clean background check with no felonies, no outstanding warrants for arrest, and cannot be a registered sex offender. At least 1 week prior to arrival at NNSY (preferably sooner, if possible) the Contractor shall provide documentation of citizenship, Transport Vehicle(s) information (tractor and trailer number, license plate number, and make/model), and driver(s) information (name, phone number, and license number) on company letterhead to both NNSY points of contact of sections 1.A and 1.B above. The driver(s) shall possess a Commercial Driver’s License (CDL) with a Hazardous Material endorsement and be experienced in handling

Radioactive Material. The driver(s) shall have successfully passed a driving test in accordance with 49 CFR Part 391.31 and a physical examination in accordance with

49 CFR Part 391.41 within the previous 2 years from the date of arrival at the

Receiving Site. The driver(s) shall have received training which meets the requirements of 49 CFR Part 397 Subpart D and provide evidence, as applicable, to both NNSY points of contact of sections 1.A and 1.B above prior to accepting custody of Radioactive Material, if requested.

Q. The Contractor shall have a Hazardous Material Registration in accordance with 49

CFR 107 Subpart G and Security Plan in place in accordance with 49 CFR 172.800, as applicable.

R. The Contractor will be prohibited from the possession and/or use of:

R.1 Cellular phones with camera capabilities and any other photography devices, including vehicle cameras. It is the Contractor’s responsibility to be aware of, and adhere to, camera cell phone regulations for each location.

Lockers will be provided at NNSY and KSO for the Contractor’s camera devices.

R.2 Passengers other than those part of a driving team R.3 Pets R.4 Weapons

S. The Contractor shall ensure that:

S.1 The Transport Vehicle(s) are inspected per the requirements of 49 CFR Part

393 prior to each use to transport Radioactive Material per this Contract.

S.2 The Contractor shall be provided with an NNSY Vehicle Assessment Checklist (Attachment B) prior to arrival. The results of the Vehicle Assessment Checklist shall be provided, upon request, to both NNSY points of contact of sections 1.A and 1.B above prior to releasing the Material to the Contractor’s custody.

T. Prior to loading the Material on the Transport Vehicle(s) NNSY shall assess the condition of the Transport Vehicle(s) in accordance with the Vehicle Assessment Checklist (Attachment B) and other requirements outlined in 1.I above. The Vehicle Assessment Checklist shall be re-performed if the shipment is not completed on the day the Transport Vehicle(s) are loaded.

U. Discrepancies observed either on the Vehicle Assessment Checklist, or which may be found associated with the Contractor’s Transport Vehicle(s), shall be the sole responsibility of the Contractor to correct prior to shipment. The Contractor shall be responsible for any cost associated with either the personnel, or the Material, or cost as related to the delays resulting from the Contractor’s failure to comply with either statutory, or Contractual, requirements; detention and demurrage charges shall not apply.

V. The Contractor shall be capable of responding to emergencies that may occur during transportation of Radioactive Material over public highways between NNSY and Receiving Site facilities. As a minimum the Contractor shall provide the driver(s) with an accident plan, which shall include instructions for calling the DOT and either the NRC, or an agreement State agency, in the event of an accident. The Contractor shall make provisions for Radiological Control Response capabilities at the accident site.

1. The Contractor’s Safety and Inspection Rating shall be “Satisfactory” and all 3 Out of Service (OOS) values, specifically “Vehicle”, “Driver”, and “HazMat”, shall be below their corresponding national average percentages by at least 25%.

C001 RADIOLOGICAL REQUIREMENTS:

In addition to the requirements of Federal, State, and Local regulatory authorities and those specific requirements stipulated in applicable licenses, permits, and authorizations, the below stated radiological requirements apply, as indicated.

1. The Contractor Transport Vehicle(s) used for transporting Radioactive Material to The Receiving Site , including equipment supplied with the Transport Vehicle(s) to secure the Material (for example, tie- down equipment, tarps, and, if required, chafing gear), shall not be used to either transport, or provide for the transport, of NNPP Radioactive Material unless the Transport Vehicle(s) and equipment are surveyed by the Contractor prior to departure from the Contractor’s facility and meet the limits of the following paragraphs.

A. Loose radioactive contamination on internal and external surfaces shall not exceed 450 μμCi/probe Beta-Gamma (β-γ) when frisked with a ratemeter equipped with a DT-304/PDR probe, or an instrument of equal sensitivity, or 450 μμCi/100 square centimeters Beta-Gamma (β-γ) as measured with dry swipes counted with a ratemeter equipped with a DT- 304/PDR probe, or instrument of equal sensitivity, or 50 μμCi/probe Alpha (α) as measured with an AN/PDR-56, or equivalent instrument.

B. Fixed radioactivity on internal and external surfaces shall not exceed 450 μμCi/probe Beta-Gamma (β-γ) as measured with a ratemeter equipped with a DT-304/PDR probe, or an instrument of equivalent sensitivity, and shall not exceed 50 μμCi/probe Alpha (α) as measured with an AN/PDR- 56 instrument, or an instrument of equivalent sensitivity.

C. The Contractor Transport Vehicle(s), containers, and equipment used for transporting NNPP Radioactive Material that are found to be above the limits specified above shall, at the option of either NNSY or the Receiving Site, be returned for decontamination at the Contractor’s expense either to (1) the Contractor, or (2) either NNSY or the Receiving Site . If the return of either the Transport Vehicle(s), containers, or equipment, would result in a violation of Federal, State, and Local regulations, the Contractor shall be notified in advance of the extent of the work to be performed by either NNSY or the Receiving Site and the estimated cost. No on- site decontamination by the Contractor’s personnel shall be permitted. No detention and demurrage charges shall accrue during the period when either the Transport Vehicle(s), containers, or equipment, are either being detained, or decontaminated, by either NNSY or the Receiving Site.

2. The following radiation measuring methods shall be used to determine the various radiation and or contamination levels:

A. Gamma (γ) radiation fields shall be measured with an IM-265/PDQ radiac meter with DT680/PDQ Beta-Gamma (β-γ) probe, or Teletector model 6112 (IM-260/PD), or equivalent instrument, as applicable, calibrated to Cobalt-60 equivalent.

B. Beta-Gamma (β-γ) swipes shall be measured within 1/2 inch with a Geiger tube type instrument, or E-140N (IM-254/UD) equipped with a DT- 304/PDR probe, or equivalent, as applicable, calibrated to Cobalt-60 equivalent.

C. Alpha (α) activity swipes shall be measured with an AN/PDR-56 Alpha survey meter, or equivalent.

D. Swipes shall be taken dry over an area of 100 square centimeters using either a 1-1/8-inch diameter filter, or paper, disc.

E. Frisk surveys shall be performed with either a DT-304/PDR equipped ratemeter, or an instrument of equivalent sensitivity, with the probe held within 1/2 inch of the surface being scanned.

3. NNSY and the Receiving Site shall perform surveys to verify compliance with

49 CFR Part 173.441 and with the conditions and limits specified in the Contract.

TABLE 1

EXPECTED MATERIAL AND EQUIPMENT TO BE SHIPPED

Latest Delivery Date

Box Type

Shipping Container Dimensions

Equipment Dimensions

Final Shipping Weight (lbs)

Equipment Weight

04/24/2024 Metal 215”L x 75.4”W x 108.75”H N/A 53,000 N/A

04/24/2024 Metal 79.5”L x 55.5”W x 43”H N/A 2,410 N/A

04/24/2024 Metal 79.5”L x 55.5”W x 43”H N/A 2,370 N/A

04/24/2024 Wood 148”L x 28”W x 30”H N/A 2,000 N/A

06/03/2024 Wood TBD 41”H x 83”OD TBD 16,909

06/03/2024 Wood TBD 41”H x 83”OD TBD 16,909

07/03/2024 Wood 89”L x 45”W x 23”H N/A 1,425 N/A

07/03/2024 Wood TBD 40.25”L x 31”W x 7.5”H TBD 1,088

07/03/2024 Wood TBD 1.75”H x 13” OD TBD 17

07/03/2024 Wood TBD 40.25L x 31”W x 7.5”H TBD 1,088

07/03/2024 Wood TBD 1.75”H x 13” OD TBD 17

07/03/2024 Wood TBD 11”L x 12” OD TBD 62

07/03/2024 Wood TBD 39”L x 2.5” OD TBD 50

07/03/2024 Wood TBD 36”L x 3.25” OD TBD 50

07/03/2024 Wood TBD 18”L x 4”W x 10”H TBD 50

07/03/2024 Wood TBD 1/4-20 x ½” Screws TBD 2

07/03/2024 Wood TBD 40.25”L x 31”W x 7.5”H TBD 1,038

07/03/2024 Wood TBD 1.75”H x 13” OD TBD 17