Attachment_A_Statement_of_Work.pdf

RFQ # 140P8323Q0006

Propane Delivery - SOW and Clauses

Marblemount District North Cascades National Park

Request for Quotations - Propane - Purchase & Delivery

The National Park Service, North Cascades National Park has a requirement and is requesting quotes for purchase and delivery of propane. The RFQ is reserved for small businesses (FAR Part 19); NAICS Code 324110 Propane gases made in petroleum refineries, with a small business size standard of 1,500 employees. A Wholesale Trade or Retail Trade business concern submitting a quote on a supply acquisition is categorized as a non-manufacturer and deemed small if it has 500 or fewer employees and meets the requirements of 13 CFR 121.406.

Statement of Work

1. Background:

North Cascades National Park Service Complex (NOCA) Ranger Station in Marblemount, Washington includes, offices, visitor contact areas, maintenance shops, storage facilities, employee housing, and greenhouses, many of which use propane for heating and/or cooking. We have an ongoing need for propane deliveries, particularly during the winter months. This solicitation will establish an indefinite delivery requirements contract for propane to be delivered for up to five years (awarded as a base period plus up to four option years). A target price and estimated quantity will be stated for each period, with both allowed to fluctuate during the ordering period. The total quantity to be delivered is estimated between 8,000 and 12,500 gallons.

2. Location:

The propane will be delivered to various buildings on Ranger Station Road, Marblemount, WA 98267. The propane tanks to be serviced are easily reachable by truck and hose. Street addresses and tank details are shown in the table below.

3. Statement of Work:

The product to be purchased and work to be performed under this contract consists of delivering liquid propane gas (LPG) to specified tanks at the NOCA Ranger Station in accordance with federal, state, and county regulations and the following requirements.

Contractor shall deliver propane to each tank as often as required to keep them between 30% and 80% full. Delivery shall take place during regular business hours (8:00 am-4:00 pm, Monday through Friday). Before each delivery the driver must report to the Administrative Building (7280 Ranger Station Road) to confirm that all tanks should be topped off (occasionally NPS may choose to forgo delivery to certain tanks, subject to availability of funds). NPS agreement to accept a delivery equates to placing an order under FAR clause 52.216-18. Upon completion of deliveries the driver must return and provide copies of delivery tickets for each tank. Delivery shall be accomplished in a safe manner, in accordance with the regulations listed below, and without damage to National Park Service or other property.

NPS staff will monitor the LPG level in each tank listed below. If propane level falls below 30% at any tank between monthly deliveries, NPS staff will notify contractor to schedule an additional LPG delivery as soon as possible.

Contractor shall perform regular safety inspections and report all defective regulators, potential hazards, and visible or suspect cracks in a pipe or other related connectors or components. Contractor will replace and/ or repair defective parts at NPS expense. Contractor shall. All repairs will be itemized and invoiced separately.

The delivery locations shown below are in effect at the start of the performance period. The number, type, and/or location of tanks may be unilaterally adjusted at any time upon written notification from the Contracting Officer (CO) or their Representative (COR) to the Contractor.

RFQ # 140P8323Q0006

Propane Delivery - SOW and Clauses

Marblemount District North Cascades National Park

Table A - Propane tank locations and pertinent details

Address (Ranger Station Road)

Description

Capacity (gal)

Owned by

Administration Building Wilderness Info Center and offices

NPS

NPS

7238 Resources and weld shop 500 NPS

7111 Fire office 1000 NPS 7141 Greenhouse and SAR storage building 1000 NPS 7180 Wood shop 500 NPS 7224 Auto shop 500 NPS 7229 House #1015 500 NPS 7163 House #1013 500 NPS 7135 House #1012 500 NPS 7130 House #1010 320 NPS Capacity and number (owned by contractor) 6320 11

SCHEDULE Start date End date Estimated quantity (gal) Base Year January 1, 2023 December 31, 2023 8,000 - 12,500 Option Year 1 January 1, 2024 December 31, 2024 8,000 - 12,500 Option Year 2 January 1, 2025 December 31, 2025 8,000 - 12,500 Option Year 3 January 1, 2026 December 31, 2026 8,000 - 12,500 Option Year 4 January 1, 2027 December 31, 2027 8,000 - 12,500

Applicable Regulations:

Shipping and transfer of flammable gases are regulated by the Washington State Department of Transportation and the Federal Motor Carrier Safety Administration. Specific licensing and permit requirements are codified in CFR, Title 49, Parts 100-177, and Parts 383-399 as well as elsewhere. The regulations pertain to the loading and unloading of flammable gas, accidents, inspections, certification of operators, drug testing, and other safety aspects of the transfer operation; it is the contractor's sole responsibility to research and comply with all pertinent regulations. If requested the contractor must be able to furnish the Contracting Officer acceptable evidence showing that required licenses and certifications have been obtained, including drivers' state-issued commercial driver's licenses with hazardous materials endorsement. If, during the contract performance period, there is a change in Contractor's personnel, the Contractor must be able furnish evidence that new employees meet these requirements as well.

Applicable Regulations: