Attachment A Statement of Work.docx

Attachment A Solicitation 36C78620Q0363 Statement of Work

A. General Information

1. Scope of Work: Deliver fertilizer, herbicide and insecticide to Fort Custer National Cemetery.

The contractor shall supply brand name or equal fertilizer, herbicide and insecticide directly to Fort Custer National Cemetery, 15501 Dickman Road, Augusta, MI 49012.

Brand Name with Salient Characteristics:

CLIN 001 - LESCO Fertilizer 32-00-10 poly coated Three-month slow release low dust.

CLIN 002 – LESCO Fertilizer 15-00-30 poly coated Three-month slow release low dust.

CLIN 003 – LESCO Fertilizer 19-00-06 slow release with pre-emergent containing herbicide, poly coated low dust.

CLIN 004 – Dimension Pre-Emergent

CLIN 005 – Tri Mec 992 or 3 way

CLIN 006 – Bayer Grub Killer Plus

a) This is a supply contract is to deliver the required chemicals to the Fort Custer National Cemetery, Augusta, MI and hereafter referred to as “Cemetery.” The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the supply and delivery described herein, which are required to maintain an acceptable appearance of the cemetery grounds.

b) National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The National Cemetery Administration (NCA) mission: the NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation.

2. Type Of Contract: Firm Fixed Price

B. Contract Award Meeting

1. The contractor shall not commence performance of the tasks in this Statement of Work until the contracting officer has conducted a “kick-off” meeting or has advised the contractor that a “kick-off” meeting is waived.

C. Specific Mandatory Tasks and Associated Deliverables:

1. Description of Services:

a) The contractor shall provide all personnel, equipment, Safety Data Sheets (SDS), supplies, supervision, other items and services necessary to supply and deliver the fertilizer and herbicide supplies.

b) All deliveries shall be made from 8:30 AM – 3:30 PM during normal Federal workdays.

c) The Contractor shall be responsible for:

Supply and delivery of fertilizer and herbicide supplies with SDS sheets.

Providing a safe working environment for Contractor, cemetery staff and general public.

2. Standards of Employee Conduct:

a) Contractor and Contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

(1) Be fully clothed at all times in matching uniforms, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops and short pants as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel-toed shoes or equivalent will be required in accordance with OSHA requirements. Contractor employees will maintain personal hygiene.

(2) Shall not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal services.

(3) Shall neither eat nor drink beverages (except water or non-alcoholic drinks) in the work areas, nor in sight of committal shelter during a service. Use of intoxicating beverages and/or drugs is strictly prohibited.

(4) Contractor personnel shall not lean, sit or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

(5) The only designated smoking area for contract personnel of the FCNC is to be designated by the FCNC director, grounds supervisor or COR. All other areas are designated as NO SMOKING.

(6) Contracted personnel are required to report the damaging of any cemetery facility, equipment, grounds or headstones to the COR as soon as occurs.

3. Deliveries:

a) Deliveries shall be made to the maintenance yard located at:

15760 Fort Custer Drive Augusta MI 49012

b) All contractor personnel operating vehicles on government property must possess a valid state driver’s license.

4. Use of Cemetery Facilities:

a) The Government shall not be responsible for any loss, damage, or theft of Contractor items. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees.

b) The Contractor shall be responsible for supplying all SDS (Safety Data Sheet) required for all chemicals, with a copy provided to the COR, pesticides.

c) Electricity and phone service will NOT be furnished by the Government for the contractor’s work area. However, government will provide all electricity and water used on and for the cemetery facility.

d) Work Hours: Delivery may be performed between the hours of 8:00 a.m. to 3:30 p.m., Monday through Friday unless otherwise directed by the COR or at the Contractor’s request, with the written permission of the COR. The Government shall not compensate the Contractor for any alternate work schedules needed for the Contractor to complete all contract work within the specified project duration. No deliveries will be permitted during Memorial Day or Veteran’s Day weekend activities. The COR will notify the appropriate individuals regarding Contractor's anticipated schedule and will provide written approval or disapproval to the Contractor. No deliveries on Federal Holidays.

(1) FEDERAL HOLIDAYS

(a) New Year’s Day (January)

(b) Martin Luther King’s Birthday (January)

(c) President’s Day (February)

(d) Memorial Day (May)

(e) Fourth of July (July)

(f) Labor Day (September)

(g) Columbus Day (October)

(h) Veterans Day (November)

(i) Thanksgiving Day (November)

(j) Christmas Day (December)

e) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

f) The Contractor shall also be responsible for training and safety precautions for Contractor employees under these specifications for the handling of the products. OSHA standards shall be observed by the Contractor in all work performed. Appropriate safety equipment shall be furnished by the Contractor to Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

(1) National Fire Protection Association (NFPA): 10-2013 Standard for Portable Fire Extinguishers

(2) Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

(3) Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

5. Delivery Scheduling During Cemetery Functions:

a) The Contractor shall coordinate a delivery schedule with the COR for deliveries. The Contractor shall meet with the COR at each delivery to determine what was delivered and account for all items delivered. In the absence of the COR, the Contractor shall meet with the Alternate COR.

D. Schedule for Deliverables

1. If for any reason any delivery cannot be made within the scheduled time frame; the contractor is required to explain why in writing to the contracting officer, including a firm commitment of when the work shall be completed. This notice to the contracting officer shall cite the reasons for the delay, and the impact on the overall project. The contracting officer will then review the facts and issue a response.

2. Proposed changes to the statement of work

a) Any changes to this Statement of Work shall be authorized and approved only through written correspondence from the contracting officer. A copy of each change will be kept in a project folder along with other products of the project.

E. Reporting Requirements

a) The contractor is required to provide the Contracting Officer’s Representative (COR) with written progress report.

F. Government Responsibilities

a) The Government will provide a delivery point for all deliveries.

b) The Government shall not be responsible for any loss, damage, or theft of Contractor items.

c) The Government will not be responsible for any damage to or loss of the Contractor's equipment and supplies stored on the Government's premises. The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

End of Document