Attachment A - SOW - Fire Alarm and Suppression System Repairs (FINAL).pdf

ATTACHMENT A

SCOPE OF WORK

EMERGENCY REPAIR FIRE AND SPRINKLER SYSTEM DEFICIENCES

FOR B010A, B012, B047A, B163F, B307, B307C, AND B308

BELTSVILLE AGRICULTURAL RESEARCH CENTER

BELTSVILLE, MARYLAND

2 January 2024

1. BACKGROUND

The Beltsville Agricultural Research Center (BARC) aims to provide the American public with an exceptionally talented, highly interdisciplinary scientific community in the USDA’s largest scientific installation, and leverage these resources to envision, create, and improve knowledge and technologies that enhance the capacity of the nation – and the world – to provide its people with healthy crops and animals; clean and renewable natural resources; sustainable agricultural systems;

and agricultural commodities and products that are abundant, high-quality, and safe.

BARC’s Safety and Occupational Health Unit (SOHU) utilizes a fire protection system inspection program that is designed to ensure the existing fire protection systems are fully operation. Several buildings on the BARC Campus have been identified as having deficiencies that render the systems inoperable or contain defects that prevent the systems from being tested under the current fire protection system inspection program.

2. OBJECTIVE

2.1. The objective of this project is to repair or replace specific items identified in each building’s fire alarm and sprinkler system to make the system operational or to allow the current fire protection system inspections to be conducted.

2.2. The Contractor shall be responsible for testing their repairs and ensure full operation of the fire alarm and sprinkler system.

3. SCOPE OF WORK

3.1. The scope of this Statement of Work encompasses repair services to efficiently fulfill the USDA’s goals and objectives. Specifically, the Contractor shall provide the experienced management, skilled labor, equipment, and all acceptable materials required to replace the existing sprinkler and fire control panel system to include fire panels, fire panel devices and accessories, sprinkler valves, pipes, sprinkler heads, hangers, and accessories as outlined below.

3.2. SPECIFIC TASKS

Building 010A: Due to the additional deficiencies found with the fire pump/fire pump controller and the elevator communication, the contractor shall:

I. Fire Pump/Fire Pump Controller

• Supply Labor. Equipment & Material to replace the Fire Pump Controller in Bldg.

010A, to include the following specifications and requirements.

1. Wye Delta Closed Transition Start, 30 HP, 460 Volt / 60HZ, 100,000 RMS

Withstand Rating, and Controller Built as 40HP for future Fire Pump upgrade

2. Disconnect (1) existing fire pump controller

3. Mount new controller in same locations as existing:

• Disconnect, extend as necessary and re-connect the normal power feed and output wiring to motor to the new fire pump controller

4. Disconnect and re-connect fire alarm monitoring wiring for pump controller.

• Disconnect and reconnect fire alarm monitor wir.Provide a condition assessment for the fire pump and motor

• Remain on site for factory start-up of new controllers on same day as replacement. Start-up shall be performed by the contractor.

• Contractor shall obtain all permits required for the work. This includes, but is not limited to electrical permit(s). Electrical drawings may be provided, if necessary for permit

• Provide a final test to include flow test(s) with the fire pump and fire pump controller and ensure it is working properly.

• Provide removal & disposal of old parts that are removed during this work.

B010A Fire Pump Controller

B010A Fire Pump Name Plate Data B010A Fire Pump Motor Name Plate Data

B010A Fire Pump

Building 012: Due to the additional deficiencies found with the Fire Suppression System, the contractor shall:

• Furnish, = install, program, and test nine (9) Smoke Detectors

• Program and Test Panel of the fire alarm system and ensure it is working properly.

Building 047A: Due to the additional deficiencies found with the Fire Alarm System, the

• Provide, Replace, Program & Test (1) new, compatible, fully functional panel.

• Provide a final test of the fire alarm system to confirm it is working properly.

B047A Fire Alarm Panel

Building 307: Due to the additional deficiencies found with the Fire Suppression System, the

• Provide, Replace, Rewire, Program & Test (1) Jockey Pump Controller

• Provide a final test of the fire suppression system and ensure it is working properly.

B307 Jockey Pump Controller

B307 Jockey Pump Controller

Building 308: Due to the additional deficiencies found with the Fire Alarm System, the

• Provide, install, program and test a new compatible, fully-functional panel.

• Provide a final test of the fire alarm system and ensure it is working properly.

B308 Fire Alarm Panel

2. GENERAL SPECIFICATIONS

2.1. All work shall conform to DIVISION 21 – FIRE SUPPRESSION of the Unified Facilities

Guide Specifications (UFGS) 2021 Edition; National Fire Protection Association Standard for the Installation of Sprinkler Systems (NFPA 13, 2019 Edition); and National Fire Protection

Association Standard for the Installation of Private Fire Service Mains and their Appurtenances (NFPA 24, 2019 edition)

2.2. Minimum System Tests: All repairs completed under this contract including but not limited to the aboveground piping and system components, must be tested to ensure that equipment and components function as intended. The interior piping systems and attached appurtenances subjected to system working pressure must be tested in accordance with NFPA 13 and NFPA 24.

2.3. Supplemental System Test Procedures (USFG DIVISION 21, SECTION 3.7 FIELD QUALITY

CONTROL)

• USFG 3.7.1 Test Procedures: Submit detailed test procedures, prepared and signed by a National Institute for Certification in Engineering Technologies (NICET) Level III Fire Sprinkler Technician, and the representative of the installing company for review by USDA’s Contracting Officer Representative (COR) fourteen (14) days prior to performing system tests. Detailed test procedures must list all components of the installed system. Test procedures must include sequence of testing, time estimate for each test, and sample test data forms. The test data forms must be in a check-off format (pass/fail with space to add applicable test data; similar to the forms in NFPA 13.) The test procedures and accompanying test data forms must be used for the pre- Government testing and the Government final testing.

• USFG 3.7.2.1 Verification of Compliant Installation: Conduct inspections and tests to ensure that equipment is functioning properly. Tests must meet the requirements of paragraph entitled "Minimum System Tests" and "System Acceptance" as noted in NFPA 13. The Contractor [and QFPE] must be in attendance at the pre-Government testing to make necessary adjustments. After inspection and testing is complete, provide a signed Verification of Compliant Installation letter by the QFPE that the installation is complete, compliant with the specification and fully operable. The letter must include the names and titles of the witnesses to the pre-Government tests.

Provide all completion documentation as required by NFPA 13 Aboveground Material and Test Certificate

3. SUPPLEMENTAL INFORMATION

3.1. Site Visit

See included provision FAR 52.236-27 (Construction) (FEB 1995)

• Photographs of existing conditions are provided below for Offerors information.

• Offerors are strongly encouraged to visit the site of the proposed work and review the existing conditions relating to construction and labor, and to be fully informed as to the facilities involved, and the difficulties and restrictions that may affect the performance of the Contract. Failure to visit the site will not disqualify offerors.

However, change order requests for items that could have been reasonably ascertainable from a site visit (and included in a proposal/quote) will be reviewed by the Owner and evaluated accordingly.

3.2. Existing Installations

• Contractor shall field verify all existing conditions affecting the intended removal and replacement operations.

• Any damage caused to existing facilities shall be replaced by the contractor at no expense to the Government.

• Pandemic Specific Requirements for Access to ARS Locations

• Contractor shall submit pandemic plans for review and approval 2 weeks before any site visit or mobilization.

• Contractor shall follow all, State and Local guidelines for entry into the state which may include testing, quarantine, etc.

• Contractor shall follow all current Center for Disease Control (CDC), Federal and

USDA guidelines for entry onto USDA property.

3.3. HOURS OF WORK: Work is to be completed during normal business hours, 7:00 am – 4:00 pm Monday through Friday. Should it be necessary to work hours other than the regular working hours, the contractor shall arrange for access to the area with the Contracting Officer or Location Point of Contact three (3) days prior to the need.

3.4. PROJECT ADMINISTRATION

• The Contracting Officer (CO) is the only person who has the authority to modify the terms and conditions of the contract. Do not perform any work that has not been authorized by the CO in writing.

• The Engineering Project Manager/Contracting Officer Representative (COR) will provide technical support to the CO.

• The COR and Technical Advisor (TA) will provide site access and onsite coordination support.

• KEY PERSONNEL

Name Phone E-Mail Address

Contract Specialist Brandon Lewis brandon.lewis@usda.gov

Contracting Officer (CO) Jason Robbins O: 309-326-0387 jason.robbins@usda.gov

Contracting Officer Representative (

Anthony Baltimore O: 301-343-4096 C: 301-343-4096

Anthony.Baltimore@usda.gov

Technical Advisor (TA) Anthony Baltimore O: 301-343-4096 C: 301-343-4096

Anthony.Baltimore@usda.gov

Facility Service Director (FSD)/ Location Monitor (LM)

Jeffery Brakke O: 970-492-7017 C: 970-492-7017

Jeffrey.brakke@usda.gov

USDA Pandemic Coordinator Raymond Corral O: 301-504-5230 C: 202-309-4698

Raymond.Corral@usda.gov

3.5 PAYMENT FOR UNAUTHORIZED WORK: No payments will be made for any unauthorized supplies and/or services or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

3.6 CONTRACTOR PERSONNEL: The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this effort. The Contractor's management responsibilities shall include all activities necessary to ensure the timely and effective accomplishment of all mailto:brandon.lewis@usda.gov mailto:mark.volk@usda.gov mailto:Anthony.Baltimore@usda.gov mailto:Anthony.Baltimore@usda.gov mailto:Jeffrey.brakke@usda.gov mailto:Raymond.Corral@usda.gov requirements contained in this Statement of Work (SOW). The contractor shall have a trained and experienced technician with the following certifications and specialty:

Fire Protection Engineering Technology /Inspection, and testing of water-based systems/Level I Fire Protection Engineering Technology /Special Hazards Suppression Systems/Level Fire Protection Engineering Technology/Fire Alarm Systems /Level II Specialize in fire protection systems & low voltage electrical system integrations, fire life safety equipment, low voltage systems & electrical controls. Including fire protection & life safety systems testing, repairing, maintenance and integrations

3.7 ON-SITE PROJECT MANAGEMENT: The Contractor shall provide an on-site Project Manager/Superintendent to facilitate Government-Contractor communications and to maintain a high level of performance and service across all trades during the execution of this contract. The Project Manager/Superintendent (PM/S) shall be the primary technical and managerial interface between the Contractor and Contracting Officer (CO), COR and the LC/FM who is located at the Baltimore Agricultural Research Center (BARC). The name of this person and an alternate, who shall act for the contractor when the PM/S Manager is absent, shall be designated in writing to the CO. The PM/S or alternate will have full authority to act for the contractor on all contract matters relating to daily operations.

The Contractor's Project Manager shall meet with the CO/COR/LC/FM as necessary to maintain satisfactory performance and to resolve other issues pertaining to Government/Contractor procedures. At these meetings, a mutual effort will be made to resolve any and all problems identified. Written minutes of these meetings shall be prepared by the Contractor, signed by the Contractor's designated representative, and furnished to the Government within two (2) workdays of the subject meeting.

4. PROJECT CLOSEOUT

• Punch List Completion

• Final Clean-Up

• Manufacturer Warranties

• Contractor’s 1-Year Workmanship Warranty o See included Clause: FAR 52.246-21 -- Warranty of Construction (MAR 1994)

• Operation and Maintenance Manuals

See included provision FAR 52.236-27 (Construction) (FEB 1995)