Attachment A- Secure File Transfer.pdf
PDF 78 KB Posted
- Attached to
- Investigative Services, EPSB
- Solicitation number
- RFP 540 2200000133 2
- Issued by
- Elliott County, Kentucky
About this file
This document is a procedural guidance file from the Commonwealth of Kentucky outlining the secure file transfer process for submitting and retrieving proposals through the MOVEit system. Vendors submitting proposals to RFPs access the system using provided credentials at https://ftp.ky.gov and locate folders corresponding to their proposal identification numbers. The submission process requires vendors to enter contact information in the notes section, upload designated files, and verify successful submission through an on-screen green checkmark. Upon completion, vendors should print confirmation of the upload and close the application, after which files are automatically transferred to procurement staff and email confirmation is sent to the submitter. The system provides automated notifications indicating whether uploads were successful or failed.
For procurement staff retrieving submissions, the MOVEit system requires login using credentials matching AD/Windows logins, with access to vendor notes for confirmation purposes. Files are downloaded by selecting the target folder with the project number, checking the filename box, and clicking download to the PC's downloads folder, with subsequent transfer to designated project fileshares. The document emphasizes that files are retained on the server for 90 days only, after which they are automatically deleted, and recommends deletion from the application after successful file transfer to prevent confusion with subsequent submissions. Technical support is available through the MOVEit team email at COTMOVEitFTP@ky.gov.
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Text version
Attachment A - Secure File Transfer
Using MOVEit to receive and retrieve submissions to RFP’s
Login with the link and user credentials https:/ftp.ky.gov username: kderfp Password: Submitter2020
The user login has the following text at login to help them with the process.
This site is for submitting RFBs/RFPs
INSTRUCTIONS
To submit your proposal, locate the folder below that corresponds to the Proposal identification number listed in the vendor self-service portal
In the NOTES section, enter your name and contact information
Open the folder, browse to your files and select the files to upload, make sure to click Upload
When the upload is complete a green check mark will appear to the left of your files and the bottom of the window will have the close button
HIGHLY RECOMMEND, printing the screen and save as verification of upload
Click Close and
Sign out of the application
Your files will automatically be transferred to our procurement staff and verification of receipts will be sent to you via email
Thank you for your submission
Once the user has submitted a package on the site an email will be sent to you from the server notifying you if the upload was successful or failed.
Login using the credentials sent to you in a previous email from COTMOVEitFTP@ky.gov. These credentials are the same as you AD/Windows login.
You can open the upload (it will not show the contents of the file) and view any notes left by the vendor (i.e.
contact information, etc.) You can use this information to confirm to the vendor that you have received the package, if information is provided.
Retrieve the file(s) by opening the folder and downloading the file to your designated folders for these projects.
a. Open the folder with the project number and file to be downloaded.
b. Click the box to the left of the filename
c. Click download
d. The file will save to your downloads folder on your PC.
e. Copy or move the file to the fileshare your team has designated for the project.
mailto:COTMOVEitFTP@ky.gov
f. Notify the submitter that the file has been received.
After you have successfully moved the file to your folders, I recommend deleting from the MOVEit application to avoid confusion with further submissions.
NOTE: Files on MOVEit are retained for 90 days at which time the server will delete them from the MOVEit application. DO NOT assume the files will be available for download after that time.
For assistance feel free to call any of us on the MOVEit team by emailing us at COTMOVEitFTP@ky.gov.
mailto:COTMOVEitFTP@ky.gov
File details come from the government source that posted it. Updated .