Attachment A - Scope of Work~3.pdf

SCOPE OF WORK

REQUEST FOR PROPOSALS

EASTGATE VEGETATION MANAGEMENT SERVICES

1.1 Scope of Work

(a) Contractor shall establish a portion of a 200-foot fuel break along the boundary of the District’s Eastgate property by slashing and hand piling consisting of approximately 93-acres. Contractor shall hand lop and pile all remaining standing juniper, and pile all previously cut and/or down Western Juniper within the unit boundaries in accordance with the requirements and specifications of this Scope of Work.

(b) Hand piling – 93 acres are estimated to be between 10 and 15 percent canopy cover, however, this estimate is provided for Proposers convenience only, it shall be the Proposers sole responsibility to verify the accuracy of the canopy cover and the cost per acre.

(c) Contractor shall provide all tools, equipment, apparatus, facilities, labor, material, water, heat, utilities, transportation, and other incidentals and services necessary for proper execution and completion of this Scope of Work.

1.2 Specifications

(a) Severing: Contractor shall:

(1) thin, limb, and pile all Western Juniper trees eight-inches diameter-at-breast height and less (for purposes of this project, “DBH”, to be defined as the tree trunk diameter measured at four and a half feet from the ground), all old growth trees, if any, shall remain;

(2) completely sever all trees to be thinned or removed; remaining stumps shall be cut to within eight-inches from the ground on the uphill side; all live limbs shall be removed from remaining stumps;

(3) lay all cut trees on the contour of the slope; cut all limbs off flush from the trunk of each severed tree;

(4) slash and cut all Western Juniper to four-foot lengths or less;

(5) pile all Western Juniper material onsite, whether live or dead, between one-half-inch and seven-inches in diameter; all slash less than one-half-inch in diameter or two-feet in length may be left on the ground, provided, however, slash left on the ground shall not exceed six-inches in depth; and

(6) not fell trees and pruned branches into flagged archeological or other avoidance sites (flags will be installed by the District); all piles shall be kept a minimum of 20-feet from any flagged archeological or other avoidance site and 40-feet from any obvious wooden remains.

(b) Hand pile locations:

(1) Contractor shall ensure piles are:

(A) constructed within the project area (unit boundary);

(B) a minimum of 10-feet apart and evenly dispersed throughout the project area as much as practical;

(C) a minimum of 15-feet from the drip line of any live trees and a minimum of 30-feet from any remaining, uncut, old growth Western Juniper;

(D) a minimum of 30-feet from any fence or property line; and

(E) a minimum of 20-feet from any road.

(2) Contractor shall ensure piles are not: made in roads, drainage, canal, or barrow ditches, meadows, green lines of streams, or within channel bottoms without the District’s prior approval.

(3) It may be necessary for Contractor to drag slash further than 20 to 30 feet so that all piles meet the minimum pile size and location specifications as defined in this section 1.2(b).

(4) In the event conditions make it impractical to locate piles so that damage to the remaining live trees cannot be avoided, Contractor shall clear a space to pile material.

(c) Hand pile construction:

(1) Contractor shall ensure piles:

(A) are a minimum of six-feet in diameter by five-feet in height, and a maximum of eight-feet in diameter by eight-feet in height (measured from the uphill side);

(B) contain a core of kindling placed on the downhill side which consists of not less than two-cubic-feet of small sized slash (small branches between one-fourth and one-half inch in diameter and/or small branches with needles attached);

(C) are compact; compaction of the piles shall be done by aligning the material as much as possible and placing heavier material on top; slash that causes large air spaces shall be cut or crushed to eliminate air pockets; compaction shall be considered satisfactory if the pile size, after seven-days after construction, meets or exceeds the minimum pile size specification detailed in section 1.2(c)(1)(A);

(D) contain all material within the general contour of the pile; any material extending more than 18-inches beyond the general perimeter of the pile shall be trimmed and placed back into the pile;

(E) are constructed in a manner that prevents material from rolling downhill during burning.

(d) Any pile not meeting the specifications of this section 1.2 shall be re-piled and/or moved by the Contractor and its sole cost and expense (the District shall determine if piles meet the specifications of this section 1.2 in its sole discretion).

(e) Contractor shall ensure all roadways and trails remain unobstructed by slashed material or other Contractor created blockages.

(f) Contractor shall not: (1) use or stage heavy machinery within riparian wetland areas; use, or travel through, archeological or other avoidance sites with heavy machinery.

1.3 Location of Project Areas

The work shall be performed within the District’s Eastgate property, approximately eight-miles from downtown Bend, Deschutes County, Oregon, near the intersection of Gosney Road and

Ward Road, on the north side of Ward Road, as generally conveyed in the Project Map (see RFP

Section 5), as directed by the District’s Project Manager.

1.4 Project Boundary Marking

The treatment boundary is identifiable by flagging (flags will be installed by the District), roads, and fences as shown on the respective unit maps. Not all unit boundaries will be flagged, it is

Contractors sole responsibility to identify and verify unit boundaries.

1.5 Access

(a) A majority of the work area is accessible from Ward Road, Somerset Drive, Teal Road, and Gosney Road.

(b) Legal public access or granted private access to the project area will be identified on the map provided by the District prior to the Contractor starting the implementation phase. Contractor shall assume responsibility for any additional access if needed. In the event the District becomes aware of any particular access issues, the District will notify Contractor as soon as reasonably possible and issue stop work order(s) as needed until the access issue can be remedied or alternative access can be obtained. In the event Contractor becomes aware of any particular access issues, Contractor shall notify the District as soon as reasonably possible, stop work until directed by the District, and secure the area from public access as needed.

1.6 Notification of Work

(a) Contractor shall notify the District not less than three-days prior to starting work operations.

(b) Contractor shall notify the District whenever Contractor intends to cease work operations for one or more days, along with such notification, Contractor shall state when Contractor intends to resume work operations.

1.7 Personnel and Equipment Requirements

(a) Contractor shall maintain an adequate workforce at all times to ensure timely completion of the Work.

(b) Contractor is solely responsible to ensure its workforce is aware of and understands the requirements of this Contract.

(c) Contractor through its workforce is solely responsible for maintaining a safe working environment in accordance with the standards and requirements of the Oregon Occupational Safety and Health Administration (“Oregon OSHA”).

(d) Contractor shall attend all pre-work meetings and provide to the District a written performance plan which includes the size of its workforce assigned to this project.

1.8 Contractor Representatives

(a) Contractor shall designate not less than two English-speaking representatives to serve as on-the-ground points of contact for the District, and to oversee and direct the work (each a “Foreman” and, collectively, the “Foremen”). Contractor shall ensure at least one Foreman is on-site at all times work is being performed.

(b) Contractor’s failure to maintain Foremen in accordance with this section 1.8 may result in suspension of work until Foremen acceptable to the District, in the District’s sole discretion, are provided (the District may issue stop work order(s) for Contractor’s failure to maintain Foremen in its sole discretion).

(1) In the event of Contractor’s failure to maintain Foremen, Contractor shall produce qualified Foremen in accordance with this section 1.8 within five business days. If, after five business days, Contractor is unable to produce qualified Foremen acceptable to the District, the District may, in its sole direction, terminate the contract immediately upon written notice to the Contractor.

(c) Contractor shall notify the District’s Project Manager of any changes to its Foremen or their contact information immediately.

1.9 Protection of Improvements

Contractor shall not, and the District may direct Contractor that it shall not, operate vehicles or other equipment on roadways within District property, or other access areas, when ground or weather conditions cause, or lead to, loss of traction or rutting. Such conditions usually develop where frozen ground is thawing, when snow is melting, and during or immediately following rainstorms.

(1) Contractor shall reduce ground disturbance during such adverse conditions as described in section 0 by tracking over an area only once and avoiding sharp tight turns.

(2) Contractor shall rehabilitate any ground disturbance caused by its work under this project, such rehabilitation shall be completed to the District’s satisfaction.

1.10 Inspection and Acceptance

The District’s Project Manager will make periodic visual inspections of the work. Inspection will consist of documentation of the treated areas. In the event any deviations from the requirements of this Contract are found, the District’s Project Manager will notify Contractor’s

Representative as soon as possible; should a disagreement as to the deviation occur, the

District’s Project Manager and Contractor’s Representative shall meet onsite to inspect and discuss. The District’s acceptance will be based upon 95% compliance with the specifications of this Scope of Work.

1.11 Special Provisions

(a) The Contractor shall conduct all work under this project in accordance with the Oregon Forest Practices Act (“FPA”).

(b) Primarily for the purposes of fire prevention and control, the Contractor shall comply with the following provisions during closed fire season, periods of extreme fire danger, or as required by the District in its sole discretion:

(1) Any person operating or fueling a portable power saw within the project area shall have the following immediately available for the prevention and suppression of fire within 50-feet: (1) a fully charged and operable fire extinguisher with a minimum capacity of eight-ounces; and (2) a size 0 or larger shovel.

(A) Fueling of a power saw shall be done in an area which has been cleared of all flammable material.

(B) Power saws shall be moved not less than 20-feet from the place of fueling before the engine is started.

(2) All portable power saws shall be equipped with properly installed, maintained, and effectively working spark arresters in accordance with the FPA.

(c) The Contractor shall comply with the following watershed protection measures, as well as those set forth by all applicable federal, state, and local laws, rules, regulations and ordinance, and authorities having jurisdiction:

(1) Contractor shall take every precaution not to pollute or obstruct any stream, lake, or reservoir on or near the project area in connection with this contract. In the event Contractor’s operations cause pollution or obstruction of any stream, lake, or reservoir on or near the project area, Contractor shall immediately notify the District’s Project Manager, and will correct the condition to the District’s satisfaction.

(d) The Contractor shall not excavate, remove, damage, alter, or deface any cultural resources protected under the Archeological Resources Protection Act of 1979 (“ARPA”).

(1) Currently, no cultural resources protected under ARPA are known by the District to occur within the project area. Known cultural resources flagged by the District shall be avoided by the Contractor.

(2) Contractor shall immediately notify the District if any obvious or suspected cultural resources are found that are not flagged, and shall cease all work under this project until the District has notified the Contractor to resume work.

(3) Any unauthorized collection of archeological materials is also subject to civil penalties under ARPA.

1.12 Salvage Rights

Contractor shall have no salvage rights under this Contract.

1.13 Highest Standards

In addition to the minimum required specifications, pursuant to ORS 279B.060 (2)(c), the

Contractor shall meet the highest standards prevalent in the industry or business most closely involved in providing the goods and/or services at all times for the duration of the contract.