Attachment A-Scope Of Work.pdf

BUILDING #3889 – REPLACE AC IN SERVER ROOMS eProjects WO#:1814033

JEB LITTLE CREEK, VIRGINIA BEACH, VIRGINIA

SCOPE OF WORK 10 April 2024 Page 1 of 12

***UNCLASSIFIED***

BUILDING #3889

REPLACE AC IN SERVER ROOMS

At the

Joint Expeditionary Base Little Creek/Fort Story, Virginia Beach, Virginia

PREPARED BY:

NAVFAC MID-ATLANTIC, PWD Little Creek/Fort Story, FEAD FSC PRL23, JEB Little Creek, 1450 Gator Boulevard, Building 3165, Room 148

Virginia Beach, Virginia 23459-8616

PREPARER(S):

FEAD ET: Adam McBride

SUBMITTED BY:

Facilities Support Contracts Branch Head: Chris Spelce

Date: 4/10/24

APPROVED BY:

PRL1 Facilities Management Division Director: Craig Machmer

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SCOPE OF WORK 10 April 2024 Page 2 of 12

1. POINTS OF CONTACT:

FEAD Contracting Officer: Kate Dinneen, 757-462-5347 FEAD Contract Specialist in charge: TBD FEAD Engineering Technician: TBD Facility Maintenance Specialist (FMS): Marvin Moon, 757-462-5368 Activity POC (if applicable): LCDR Morgan Weber 757-763-5290

2. GENERAL:

2.1 The Contractor shall provide supervision, labor, material and equipment required to perform all work for the following project: Replace Split Ductless System in Server Room A113, D137, and J111. All work shall be done in a manner to provide a complete, usable and finished end product. See paragraph “7. WORK REQUIREMENTS” for an expanded and detailed scope of work.

2.2 The Contractor shall comply with the requirements of the most current Contract as prescribed by the Contracting Officer for use on this contract.

2.3 A Pre-Proposal site meeting shall be held at the project site to review and discuss the scope of work and assess existing field conditions, prior to Award of this Task Order. The Contractor and his key personnel involved with the project shall attend with the Government. Coordinate/schedule the date and time with the Contracting Officer’s approval.

2.4 Existing reference drawing CD’s may be available upon request. Reference drawings shall be used for informational purposes only, and may not accurately reflect current as-built conditions. The Contractor must not solely rely on the reference drawings to determine existing conditions, but must field verify all existing conditions pertinent to the project.

2.5 All work shall be performed in accordance with, but not limited to, standard industry practices, applicable local, state and federal codes, laws and regulations, and the Unified Facilities Criteria (UFC’s).

2.6 FOR PROJECTS INVOLVING LESS THAN 10,000 SQUARE FEET OF LAND DISTURBANCE,

OR WHEN NO LAND DISTURBANCE PROPOSED BUT POTENTIAL FOR STORMWATER

POLLUTION STILL PRESENT (I.E. Painting, Service Connections, Minor building renovations, hazardous material abatement etc.): The contractor must utilize best management practices to ensure materials (Paints, Solvents, Petroleum Products, Trash, Sediment...Etc.)

associated with this activity do NOT become a pollutant in storm water runoff. The Contractor shall keep a spill kit on hand in case of any equipment failure, hydraulic line break, etc. if heavy equipment will be used for this project. No discharges to the sanitary sewer system, storm system or surface waters are permitted without prior coordination with, and approval from the Water Program Manager! Concrete mixing and/or pouring must be done in a way to prevent entry to storm water conveyances or surface waters. Notify NAVFAC EV-Environmental immediately of any spills (anything other than storm water) to the storm system as well as any spills to any sewer system since notifications will need to be made to the regulatory authorities within 24 hours of discovery.

2.7 Supervision: Have a Supervisor fluent in English on the job site during working hours at all times.

The Supervisor shall be a United States Citizen or a Documented Legal Resident of the United States of America.

2.8 Equipment Inventory Form: The Contractor shall submit an Equipment Inventory Form for existing equipment to be demolished/removed, or for new equipment to be provided under this

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SCOPE OF WORK 10 April 2024 Page 3 of 12 contract. The Equipment Inventory Form shall be completely filled-out and provided for each piece of equipment as stated in “PART 8 – ATTACHMENTS, EQUIPMENT LISTING”. Further clarification on the equipment types shall also be discussed at the PAK or Pre-Construction Meetings, or as directed by the Contracting Officer.

-Submit all Equipment Inventory Forms to the Contracting Officer, prior to demolition of the existing equipment and prior to installation of the new equipment. (See PART 8 – ATTACHMENTS for the Equipment Inventory Form to utilize).

3. SPECIAL SCHEDULING REQUIREMENTS/WORK PROCEDURES:

3.1 The project Contract Completion Date (CCD) shall be 270 calendar days from Award of this Task

Order.

3.2 The existing space/room in the area of work, shall remain occupied and in operation during the entirety of this project. Existing and adjacent spaces to remain in operation during construction shall be protected from damage, dust, and debris at all times. Damage to any existing spaces, finishes, items, furniture and equipment, as a result of the Contractor’s operations, shall be replaced in-kind by the Contractor at no expense to the Government.

3.3 UTILITIES LOCATION AND VERIFICATION (Interior): Utilities located within concrete slabs or pier structures, bridges, and the like, are extremely difficult to identify due to the reinforcing steel used in the construction of these structures. Whenever contract work involves concrete chipping, saw cutting, or core drilling, the existing utility location must be coordinated with station utility departments in addition to a private locating service. Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified. The use of historical reference drawings does not alleviate the contractor from meeting this requirement. The contractor must perform positive identification and locating of existing utilities prior to any concrete chipping, saw cutting or core drilling of any kind.

3.4 Refrigerants in the HVAC system to be demolished shall be evacuated prior to disposal. Remove air conditioning, refrigeration, and other equipment containing refrigerants without releasing chlorofluorocarbon or hydrofluorocarbon refrigerants to the atmosphere in accordance with the Clean Air Act Amendment of 1990. Identify management practices to ensure that heating, ventilation, and air conditioning (HVAC) work involving refrigerants complies with 40 CFR 82 requirements. Technicians must be certified, maintain copies of certification on site, use certified equipment and log work that requires the addition or removal of refrigerant. All R-22 refrigerant reclaimed is the property of the Government, coordinate with the Installation Environmental Office to determine the appropriate turn in location. Bottles conforming to DOT-4BA400 specifications must be provided within this contract to become property of the Government for this R-22 refrigerant. POC: Holly Davis, (757) 462-5354. Any other refrigerant is to become property of the contractor for proper disposal.

3.5 In the event that hazardous waste is generated, the hazardous waste program manager must be contacted for the appropriate guidance. In addition, any movement of soil/fill material outside of project boundaries, meaning both soil brought onsite and soil from the site relocated to other areas, must be coordinated with the hazardous waste program manager to ensure environmental compliance. POC: Roger White, (757) 462-5361.

3.6 Pre-Outage Coordination Meeting:

Apply for utility outages at least 15 days in advance to the Contracting Officer. As a minimum, the request must include the location of outage, utilities being affected, duration of outage and any necessary sketches. Any/all utility outage requests must be approved by the Contracting Officer prior to starting the work. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer to review

BUILDING #3889 – REPLACE AC IN SERVER ROOMS eProjects WO#:1814033

SCOPE OF WORK 10 April 2024 Page 4 of 12 scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.

3.7 Control of Hazardous Energy (Lock-out/Tag-out):

Provide and operate a Hazardous Energy Control Program (HECP) in accordance with EM 385-1- 1 Section 12, 29 CFR 1910.333, 29 CFR 1915.89, and paragraph HAZARDOUS ENERGY

CONTROL PROGRAM (HECP).

3.8 In general terms, demolition work and the use of word “demolish”, shall include the removal and effective management and disposal of existing construction and or structures. Contractor shall take care to prevent damage to existing utilities and construction that are not scheduled for demolition.

If damage occurs, the Contractor shall make repairs, or replacement with new, to the satisfaction of the Contracting Officer and at no cost to the Government. Selling of demolished or salvaged materials and equipment on government properties is prohibited.

3.9 Work Hours: The Contractor’s normal working hours shall be between 0700 to 1630, Monday through Friday, excluding Federal Holidays and other days specifically designated by the Contracting Officer. Advance approval from the Contracting Officer is required for contractor personnel to work outside of normal working hours. Any/all Contractor’s requests to work outside of normal working hours must be given to the Contracting Officer in a form of a written request, occurring no less than 5 calendar days prior to such work, to allow for appropriate approvals and inspections process. The written request must include as a minimum, the specific dates, hours, location, type of work performed, and contract personnel performing the work. Based on the written request, the Contracting Officer, at his discretion, may approve or disapprove the work outside of normal working hours.

3.16 Access to construction work areas shall be limited to the Contractor’s personnel, or other approved personnel as designated by the Contracting Officer. Construction work areas shall have complete and secure separation from adjacent occupied areas, as approved and directed by the Contracting Officer and Activity’s Security Officer.

3.17 Passes and Badges: All Contractor employees, including subcontractors, and subcontractors’ employees, suppliers, and suppliers’ employees shall be required to comply with the Installation Security Requirements regarding personnel, vehicle, equipment, security passes/badges and access to the jobsite. Nothing in the contract shall be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station. All Contractor employees/subcontractors shall have current and valid government issued Contractor Base Access Passes and Badges, in order to perform work under this contract.

Coordinate with the Contracting Officer for other specific security and access requirements.

a) Access to Buildings/ Occupied Buildings: The Contractor may work in or around existing occupied buildings. It shall be the Contractor’s responsibility, through the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. The existing buildings and their contents shall be kept secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

b) Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States Citizens or Documented Legal Residents, status of which, MUST be verified/confirmed by the Prime Contractor. All Contractor employees shall obtain the required employee and vehicle passes/badges. Each employee

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SCOPE OF WORK 10 April 2024 Page 5 of 12 shall wear the government issued badge, AT ALL TIMES, over the front of the outer clothing for awareness and visibility. Failure to obtain government issued security and base access passes/badges shall result in the revocation of the Prime Contractor’s Base Access Contractor Passes/Badges, at the sole discretion of the Contracting Officer and/or the Installation Security Officer. The Prime Contractor is totally responsible to instruct/verify/confirm that all employees and subcontractors obtain valid/approved government issued passes and badges. Any work stoppage or work delays caused by the Contractor/Subcontractor’s failure to comply with obtaining appropriate passes/badges or other Security compliance shall not be a cause for contract performance time extension. The Contractor shall be responsible for immediately turning in all terminated employee’s badges to the Pass and ID issuing office.

c) Special security requirements apply to this contract. All Contractor personnel associated with this contract shall obtain personnel security clearances/badges from the Activity’s Security Officer in order to perform work in Building 3889. Strict adherence to the rules and regulations, as set forth by the Activity’s Security Officer, must be complied with at all times.

Building 3889 is a Controlled Access Area (CAA). All Contractor employees/subs shall require escorts for all movements within and around the building at all times.

Building 3889 and Room J111 is considered Open Secret Storage (OSS) environment and shall remain in operation during the entirety of this contract, and the Contractor’s employees/subs will be monitored and escorted at all times while working in the space.

Special Security Note if applicable with the Activity: TSCHR' Physical Security Officer shall only issue access badges and temporary pin codes to Contractor’s employees who have proper security clearances. The contractor shall submit a visit request to the TSCHR for all personnel who shall be working on site.

Responsibility for Escorts: The Contractor shall be responsible for coordinating escorts with the Building Activity/Tenant at all times. The Contracting Officer and other NAVFAC personnel “shall not” be responsible for the coordination of escorts for Contractor personnel.

3.18 The Contractor shall provide detour signage for redirection of occupants during the entirety of construction.

3.19 To minimize downtime for the area, construction activities may not start until the Contractor provides confirmation of receipt of all new products and materials necessary to complete the work, prior to start of construction.

4. SAFETY:

4.1 The Contractor shall comply with the most current edition of EM-385-1-1.

4.2 The Contractor shall submit the Accident Prevention Plan (APP) and Activity Hazard Analysis (AHA) plan for approval by the Contracting Officer. Submit within 3 days from issuance of this Task Order, and obtain approval prior to start of any construction activities. Field work may not begin until the APP is accepted by the Contracting Officer.

4.3 Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an Activity Hazard Analysis (AHA). AHAs must be developed by the Prime Contractor, BUILDING #3889 – REPLACE AC IN SERVER ROOMS eProjects WO#:1814033

SCOPE OF WORK 10 April 2024 Page 6 of 12 subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the Contracting Officer. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. Format the AHA in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. Submit the AHA for review at least 15 working days prior to the start of each activity task, or DFOW. The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented.

4.4 Provide Competent Persons in accordance with EM 385-1-1, and herein. Competent Persons for high risk activities include confined space, cranes and rigging, excavation/trenching, fall protection, and electrical work. The CP for these activities must be designated in writing, and meet the requirements for the specific activity (i.e. competent person, fall protection). Provide the credentials of the Competent Persons(s) to the Contracting Officer for information in consultation with the Safety Office.

4.5 All hot work and hot work permits shall conform to EM-385-1-1 and any local policies. Hot work permits must be attained from JEB Little Creek/Fort Story Fire Dept. (757-462-4445) prior to performing activities which generate or have the potential to generate, heat, sparks, or open flames, such as abrasive blasting burning, brazing, cutting, grinding, powder-actuated tools, hot riveting, soldering, thawing activities, welding, or any similar operation capable of initiating fires or explosions.

5. HAZARDOUS MATERIALS DISCLOSURE STATEMENT(S):

5.1 Asbestos and Lead test reports are not available for Building 3889 prior to issuance of this Task

Order. However, since the building was built since to 1978 timeframe, (actual 2012), it is anticipated that hazardous materials are not present within the area of work. The Contractor must avoid disturbing any hazardous materials to the fullest extent possible while being able to accomplish the work. If hazardous materials are encountered and disturbed, the Contractor must adhere to the requirements as stated in the subsequent paragraphs below.

5.2 For repair, remodeling, or minor construction and demolition, the Contractor may be required to work in areas that have, but not limited to, flooring, walls, ceilings, insulation, roofing materials and paints etc. etc., that may have asbestos or lead paints, or PCB and/or other hazardous materials requiring abatement and/or management according to applicable National and Local Environmental Protection laws and regulations. For work in soil excavation and other exterior construction etc., the Contractor may be required to work with contaminated material involving abatement or management of these contaminated materials. However, if during the performance of the work the Contractor encounters hazardous substances not known prior to issuance of this Task Order; the Contractor shall immediately stop work and inform the Contracting Officer for direction. In no instance shall the Contractor perform the work involving the hazardous material without notifying and receiving approval from the Contracting Officer for direction.

5.1.1 Asbestos Containing Materials (For projects that require disturbance or removal): Asbestos containing materials shall be removed, transported and managed in accordance with the following regulations: 29 CFR 1926.1101, and 40 CFR 61-Subpart M.

Category I & II Nonfriable Asbestos: Disturbance, demolition/removal of Category I & II nonfriable asbestos containing materials (approved to be left in place during the work) shall be performed in accordance with 40 CFR 61-Subpart M.

5.1.2 Paint Containing Lead, Cadmium and Chromium (For projects that require disturbance or removal): Work which requires the disturbance or removal of paint that has been determined to

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SCOPE OF WORK 10 April 2024 Page 7 of 12 contain all or any of the following: lead, cadmium and chromium, shall be performed in accordance with 29 CFR 1926.62, 29 CFR 1926.1126 and 29 CFR 1926.1127.

5.1.3 Other Hazardous Materials (For projects that require disturbance or removal): Work which requires the disturbance or removal of any of the following: mercury and LLR Components, and PCB’s, shall be performed in accordance with 29 CFR 1910.1000, 10 CFR 20, 40 CFR 273, and

40 CFR 761.

5.2 Hazardous Materials Reports: In the event that work involves hazardous materials, provide the following reports:

5.2.1 Daily Reports: Notify the Contracting Officer of work involving hazardous materials abatement and removal, including quantities involved, on daily reports.

5.2.2 Hazardous Material Inventory Report: The Contractor shall provide a list of all hazardous materials used on the site.

6. SUBMITTALS:

6.1 The Contractor shall submit the following for government approval, prior to the start of any construction activities and throughout the construction process:

6.1.1 Manufacturer’s Product Data: Submit manufacturer’s written detailed product data cut sheets, with instructions for installation, adjustment, cleaning and maintenance instructions.

6.1.2 Manufacturer Product Specification

6.1.3 Manufacturer Start Up Report

6.1.4 Acid Test

6.1.5 Micron Test Report

6.1.6 Pressure Test Report

6.1.7 Equipment Inventory Form

6.1.8 Demolition and Construction Debris Report

6.1.9 Accident Prevention Plan (APP)

6.1.10 Quality Control Plan (QCP)

6.1.11 Schedule

6.1.12 Schedule of Values

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7. WORK REQUIREMENTS:

7.1 Provide supervision, labor, material, and equipment as required to perform the following work, and must be done in a manner to provide a complete, usable, and finished end product to Replace Split Ductless System in Server Rooms A113 (1 ton), D137 (3/4 ton), and J111 (1 ton).

7.2 All refrigerant contained in the HVAC units shall be recovered appropriately utilizing approved pressure rated tanks and recovery equipment, in accordance with section 3 above. Any work involving the handling of refrigerant shall be done by a technician with an EPA Section 608 Universal or Type 2 certification. Provide this certification within the AHA for the required DFOW. Class I and Class II ODS are defined in Section, 602(a) and (b), of The Clean Air Act. Prevent discharge of Class I and Class II ODS to the atmosphere. Place recovered ODS in cylinders meeting AHRI Guideline K suitable for the type ODS (filled to no more than 80 percent capacity) and provide appropriate labeling.

7.3 Remove and replace split ductless AC unit complete. All new units are to be heat pumps. Demolish existing electrical whip and conductor for each mini split. Provide new fuses, electrical conductors, and seal tight conduit and fittings for each mini split. Size wire in accordance with National Electric Code, and manufactures recommendations.

7.4 Line set CAN be REUSED if:

7.4.1 It is compatible with newly selected equipment

AND

7.4.2 Acid test is done and proven to be clear before refrigerant is removed from system

AND

7.4.3 Pressure test is done to ensure no leaks are present in existing lines

7.5 Replace line set complete if Paragraphs 7.4.1, 7.4.2, AND 7.4.3 require it. Refrigerant piping must be fully insulated, add or replace as necessary.

7.6 The outdoor units must be provided with corrosion prevention package suitable for corrosive, salt air, coastal environments. Field application of corrosion prevention is acceptable.

7.7 Remount outdoor units on existing pads or stands. Modify or replace as required. Units must be installed in accordance with the manufactures written installation instructions. Observe and maintain all clearances as outlined in the installation instructions for proper airflow, service, and maintenance.

7.8 Level new indoor units to promote proper draining of condensation. Replace pump on unit in Room J111. Test all drain lines to ensure drain lines have proper slope, are attached securely and no leaks are present. Install manufactures condensate overflow switches on all units. Test to ensure proper operation.

7.9 Install new wall mounted thermostats on wall near door/light switch. Wireless remote style are not permitted. Include any required power and/or control wire from indoor to outdoor unit.

7.10 Conduct manufacture’s recommended startup procedure. Add refrigerant per manufacturer’s instructions based on line set size and length. Permanently indicate total amount of refrigerant in each unit on outdoor unit.

7.11 All information here-in is for reference only. The Contractor must FIELD VERIFY all existing conditions, prior to fabrication and placing orders for any new items/equipment. The Contractor must take sole ownership/cost responsibilities for re-work or re-ordering any new items/equipment provided that does not fit or function properly within existing conditions.

7.12 The contractor shall dispose of all existing demolished/removed materials off base and will completely clean up job site after work is performed. Maintain daily site clean-up at the end of every workday during the entirety of the construction period, to prevent any hazard potential. Disposal shall be in accordance with all existing Local, State, Federal and NAVFAC MIDLANT EV rules and regulations.

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8. ATTACHMENTS (following the Scope of Work):

8.1 Location Map

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8.2 Equipment Inventory Form.

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8.3 Floor Plans and Elevation Sketches.

Figure 1 – Appx. Location of Rooms

Figure 2 – Aplit AC Detail Figure 3 – Equipment Listing

ROOM BTU/H IDU OUD

A113 12000 PKA-A12HA4 PUY-A12NHA4

D137 9000 UNKNOWN LSU-121HSV

J111 12000 MSZ-JP09WA MUZ-JP09WA

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Figure 4 – Room A113 Figure 5 – Room D137

Figure 6 – Room J111

**End of SCOPE OF WORK**