Attachment A - Sandy Mowing Service SOW 2025.docx

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

SCHEDULE

Mowing Maintenance Services for U.S. Army Corps of Engineers, Sandy Lake Recreation Area, McGregor, Minnesota. Furnish all labor, equipment, fuel, supplies, and materials necessary to mow and trim the grass and cut weeds. All work to be performed in strict accordance with the specification.

2025 PERIOD OF PERFORMANCE: 1 June 2025 – 19 September 2025.

Work Season: 1 June through 19 September 2025.

SANDY LAKE GRASS MOWING AND TRIMMING

DESCRIPTION QUANTITY U/M UNIT PRICE AMOUNT

Service Area 1 (Green) 15 EA _________ ________

Service Area 2 (Red) 3 EA _________ ________

TOTAL AMOUNT $______________

NOTES

The contact at Sandy Lake Recreation Area is Shawn Weissenfluh, Park Ranger at 651-290-5850 or shawn.e.weissenfluh@usace.army.milmailto:Tamryn.frauenshuh@usace.army.mil.

Send invoices to:

US Army Corps of Engineers PO Box 625 34385 US Highway 2 West Grand Rapids, MN 55744

The US Army Corps of Engineers as an agency of the Federal Government is tax exempt. Tax ID# 62-1642142.

SECTION C

PERFORMANCE WORK STATEMENT

MOWING MAINTENANCE SERVICES SANDY LAKE DAM & RECREATION AREA, McGregor, Minnesota

DESCRIPTION/SPECIFICATIONS

TABLE OF CONTENTS

PARAGRAPH

SECTION C

DESCRIPTION/SPECS/PERFORMANCE WORK STATEMENT

MOWING SERVICES – SANDY LAKE DAM & RECREATION AREA

C-1. GENERAL.

C-1.1. Scope of Work. The work to be performed under this contract consists of furnishing all plants, materials, equipment, supplies, labor and transportation and performing all work as required by the SCHEDULE, Section B of this scope of work, in strict accordance with the specifications and drawings, all of which are made part hereof. All work materials and services not expressly called for in the specifications or shown on the drawings, but which are necessary for completion of the contract requirements shall be performed and furnished by the Contractor at no increase in cost to the Government.

C-1.2. Services and Supplies. The Contractor shall furnish mowing and trimming services for the Sandy Lake Recreation Area. The areas requiring mowing and trimming (service areas) are color coded on the attached site map and each area has its own written specifications that are shown later in this section. The service areas are defined as: Service Area One (Green) and Service Area Two (Red). The bid price will be per each mowing and/or trimming for each area, defined as described in Section B.

C-1.3. Daily Work Logs. The Contractor shall complete work logs detailing contract mowing and trimming services performed in the park. Completed work logs shall be furnished to the Park Ranger after an area has been mowed according to specifications, shall indicate the location of work performed (Service Area 1 or 2), and the date that the work was completed.

C-1.4. Payment. Payment will be issued monthly during the contract period for each mowing/trimming performed during that month. The contractor must submit a monthly invoice that itemizes each mowing with the corresponding date performed, unit cost, and the total of each item. Charges on the monthly invoice must match daily work logs.

C-1.5. Description and Location. Sandy Lake Recreation Area is a U.S. Army Corps of Engineers managed park that has heavily utilized facilities during the summer months including a dam, 60 site campground, boat ramps, picnic areas, playgrounds, etc. It is located 12.5 miles north of McGregor, Minnesota on State Highway 65.

C-1.6. Contract Period. The contract term is for one year.

C-1.7. Suspension of Work. The Contractor may be instructed to suspend a portion of, or all work due to wet conditions, extended periods of dry weather, construction activities or safety hazards. During any period of work suspension, the contractor will not be paid.

C-1.8. Damage to Government Buildings, Equipment, and Vegetation. The Contractor shall be responsible for notifying the Park Ranger of any apparent damage to Government buildings, equipment, vegetation and natural features that are related to the work under this contract. Notification shall be in writing and furnished to the Park Manager within 24 hours of each discovery of damage.

C-1.9. Personal Property. The Sandy Lake Recreation Area experiences high volumes of visitors during the summer months. The contractor shall take care when working around visitors’ personal property including camping units, boats, trailers, vehicles, etc., while still meeting the full requirements of this contract.

C-1.10. Safety. All work shall be performed in accordance with the Corps of Engineers Safety and Health Manual, EM-385-1-1. A copy of this manual will be furnished to the Contractor.

C-1.11. Orientation. Prior to the start of work, the Government will provide an orientation to the Contractor and their personnel which will include discussion of contract requirements, facility inventory, safety considerations, administration, and a tour of the entire park.

C-1.12. Security. The Contractor shall cooperate with Government personnel in safeguarding Government property. The Contractor shall be responsible for reporting all acts of vandalism, larceny, or pilferage to the COR.

C.1.13. Lost and Found. Any items of value found on Government property shall be turned in to the Park Ranger on staff.

C-2. PERSONNEL.

C-2.1. Superintendent. The Contractor shall act as or designate and provide a superintendent on site whenever the work specified herein is being performed. The superintendent shall deal directly with the Park Ranger for normal day to day administration of the contract provisions.

C-2.2. Uniforms. All contract personnel operating mowing equipment must wear steel toed shoes and a uniform. Uniforms shall be of the same color and style and the company name or logo must be visibly present. Uniforms shall be clean, neat, and presentable to the maximum extent possible.

C-2.3. Conduct. The Contractor shall be responsible for maintaining satisfactory standards of employee competence, conduct, appearance, and integrity.

C-3. MOWING AND TRIMMING SPECIFICATIONS.

C-3.1. General. The service areas requiring mowing and trimming have been maintained in previous years. The contractor will be able to easily determine areas that are maintained versus areas that are left un-mowed. Boundaries will be discussed during the orientation session as described earlier in this section. All work shall be conducted in a prudent manner to protect the grass, turf, trees, shrubs, and fixtures in the areas, and to ensure the safety of all persons and property around the mowing operation. All soft and damp areas that could be rutted by heavy equipment shall be mowed with light weight push mowers or string trimmers.

C-3.2. Policing of Grounds Prior to Cutting. All areas shall be policed prior to mowing. Any debris or litter struck by a mower and scattered shall be picked up upon completion of an area.

C-3.3. Mowing Speed & Time Limitations. Mowing operations shall be performed at reasonable speeds, less than 10 mph (park speed limit), between the hours of 8:30 a.m. and 5:30 p.m. only. Mowing shall not be performed in camping or day use areas on Saturdays, Sundays or Federal Holidays. Deviation from this schedule is prohibited without prior approval from the Park Ranger. Mowing shall be scheduled to ensure each service area is at its best possible condition within the scope of work requirements for public use on holidays including the respective holiday weekends (Memorial Day, July 4th, and Labor Day).

C-3.4. Grass Clippings.

C-3.4.1 General. Grass clippings may be uniformly distributed over the mowed area and left for mulch but shall not be windrowed or deposited in piles or clumps. Grass collected by bagging or raking may be disposed of on-site in a location provided by the Park Ranger.

C-3.4.2 Sidewalks & Paved Surfaces. Grass clippings and trimmings shall be immediately removed from sidewalks to prevent foot tracking into park facilities and within the same day from paved surfaces.

C-3.5. Use of Herbicides and Growth Retarders. Prohibited.

C-3.6. Trimming. All objects within the service areas must be trimmed the same day as mowed and shall be accomplished to match the height and appearance of the surrounding mowed grass. These objects include but are not limited to trees, shrubs, flower beds, fences, picnic tables, grills, playground equipment, buildings, structures, posts, walls, culverts, valves, etc. Trimming operations shall be considered a part of grass cutting and accomplished concurrently with grass cutting operations. Grass cutting will not be considered complete until all trimming operations are accomplished. Trimming operations shall not damage trees, shrubs, or Government property including wooden fences and buildings. Grass areas, trees, shrubs, fences, buildings, etc. which are killed or damaged because of the Contractor's work shall be repaired or replaced by the Contractor at no cost to the Government.

C-3.7. Service Area One (1-Green)_Specifications (approximately 18 acres). Grass shall be cut to a minimum height of two (2) inches, and a maximum height of three (3) inches. Mowing will commence when more than five (5) inches unless directed otherwise by the Park Ranger.

C-3.8. Service Area Two (2-Red)_Specifications (approximately 0.5 acres). The weeds growing in the rock riprap along the south entrance road and below the dam shall be cut to a minimum height of the surrounding rock riprap. Due to the steep slope and uneven ground the contractor will not be allowed to operate a wheeled machine in these areas. In the past, a weed whip has been used to cut the weeds.

C-4. CONTACT INFORMATION AND SITE VISITS.

C-4.1. Contact Information. Contractors are encouraged to inspect the site before submitting a quote.

For questions or to schedule a site visit:

US Army Corps of Engineers, Sandy Lake Dam Telephone: 651-290-5850

22205 531st Lane, McGregor, MN 55760

C-5. MOWING, TRIMMING WEED CUTTING SERVICE AREA SITE MAP.

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