Attachment_A_-_Sample_FFVP_Weekly_Order_Form_Final_2.xlsx

This is a sample order form attachment for a Fresh Fruit and Vegetable Program (FFVP) contract solicitation issued by Hillsborough County Public Schools in Tampa, Florida. The form demonstrates weekly ordering procedures for specialty produce items delivered to approximately 18 elementary school sites, with potential expansion to 20 schools in the 2026-2027 school year. The RFP was broadcast on February 11, 2026, with technical questions due by February 25, 2026, an addendum issued on February 26, 2026, and proposals due by March 11, 2026 via www.myvendorlink.com. The review date was scheduled for March 12, 2026, with an estimated award date of August 4, 2026. The initial contract term runs from September 1, 2026 through May 1, 2027, with automatic renewal for up to four additional one-year periods subject to appropriation and performance. A public meeting was scheduled for April 15, 2026, at 10:00 AM via Microsoft Teams videoconference to discuss solicitation requirements and FFVP objectives.

The sample order form illustrates the cost-plus fixed fee per case pricing structure, showing product pricing per serving and per case for items such as oranges, pepper slices, and mango chunks, with weekly servings and case quantities calculated by school enrollment. Vendors must submit a firm fixed delivery fee per full case covering inside delivery and freight to all participating sites, with actual pricing determined by open-market costs subject to district office approval two weeks prior to each month's menu. The fixed delivery fee must remain firm for at least one year from the contract effective date. The estimated annual budget is $600,000, funded entirely by USDA grant awards with zero non-federal financing. Vendors must comply with extensive federal and state requirements, including USDA drug-free workplace certification, GAP certification, Davis-Bacon Act wage standards for contracts exceeding $100,000, and the Buy American provision with phased non-domestic food purchase caps. Qualified vendors must have a minimum of three years of experience in produce distribution, a current Florida business license, and demonstrate produce quality and freshness standards with reliable delivery capabilities.