ATTACHMENT A RFX RESPONSE AND REVERSE AUCTION.pdf

Create an RFx Response Work Instruction Transaction Code(s):

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Purpose

Use this procedure to submit an RFx Response.

Trigger

Perform this procedure when your company would like to respond to a RFx invitation.

Menu Path

N/A

Transaction Code

Helpful Hints

Attachments should include blue print, Statement of work, Material list, or other informational documents needed to help select an RFx response.

RFx Response is a bid to complete work or provide products to the State of Mississippi.

Transaction Code(s):

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Procedure

1. Start the transaction.

Work Center Overview - State of Mississippi - MAGIC Portal - Windows Internet Explorer

2. Click RFx and Auctions Icon. .

Active Queries

Transaction Code(s):

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3. As required, complete/review the following fields:

Field R/O/C Description

RFx Number: Required

Example:

3160000291

4. Click Apply to apply the search criteria.

Transaction Code(s):

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5. Click Hide Quick Criteria Maintenance .

Transaction Code(s):

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6. Click 3160000291 .

Transaction Code(s):

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Display RFx 3160000291

7. Click Participate . This step is required and notifies the SoMs your intent to create a RFx response.

8. Click Create Response .

Transaction Code(s):

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Create RFx Response

9. Click Questions to view the required buyer questions.

10. As required, complete/review the following fields:

Field R/O/C Description

How long has your company been in business (Specify in years):

Required

Example:

11. Click Yes .

Transaction Code(s):

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Create RFx Response

12. Click Notes and Attachments .

13. Click Items .

Transaction Code(s):

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Create RFx Response

14. Click Details button .

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Create RFx Response

15. As required, complete/review the following fields:

Field R/O/C Description

Price: Required

Example:

Delivery Days: Required

Example:

Supplier Product Number:

Required

Example:

123_abc_9

Transaction Code(s):

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16. Click Notes and Attachments tab .

Transaction Code(s):

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Create RFx Response

17. Click Bidder's Remarks .

Add Bidder's Remarks

18. As required, complete/review the following fields:

Field R/O/C Description

Bidder's Remarks: Required

Example:

We can deliver products with in 10 days

Transaction Code(s):

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Add Bidder's Remarks

19. Click OK .

20. Click Add Attachment .

Transaction Code(s):

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Add Attachment

21. Click .

Choose File to Upload

22. Click Page down .

23. Click .

Transaction Code(s):

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24. Click Open .

Add Attachment

25. As required, complete/review the following fields:

Field R/O/C Description

Description: Required

Example:

Product List

26. Click OK .

Transaction Code(s):

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Create RFx Response

27. Click Check .

28. Click Submit .

Transaction Code(s):

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End of simulation.

29. End of simulation.

Transaction Code(s):

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Result

You have successfully submitted an RFx response to the State of Mississippi.

REVERSE AUCTION QUICK REFERNCE GUIDE

Is there a fee for using Reverse Auctions in MAGIC?

No. The State of Mississippi will not charge any additional fees for products or services purchased through Reverse Auctions in MAGIC.

How do I register as a Vendor in MAGIC?

Vendors who are new to MAGIC may visit the Vendor Information page on DFA’s Web Site, or register online, Vendor Registration.

To log into MAGIC, open the following URL: https://portal.magic.ms.gov/irj/portal

What are the Password Requirements?

Passwords must be at least eight characters long.

Passwords must contain at least one uppercase letter.

Passwords must contain at least one number.

What are the technical requirements for using Reverse Auctions?

Acceptable Internet Browser(s) -

• Microsoft Internet Explorer (IE) version 11

Note: Pop-up blocker must be turned off.

How do I participate in a Reverse Auction?

Be registered in MAGIC

Ensure you meet the technical requirements.

Respond to the RFx (RFQF) and with a bid response that meets the bid qualifications. Instructions for creating a response to an RFx are available here, RFx Response -Supplier Self Service.

Can anyone participate in a Reverse Auction?

Anyone can participate in the pre-qualifying RFQF. Only bidders who submit a qualifying response to the RFx (RFQF) are invited to participate in the Reverse Auction.

How do I find RFQF Bid opportunities?

Bid opportunities may be found on the MS Procurement Portal, (RFx) Procurement Opportunities or by searching in MAGIC.

http://www.dfa.ms.gov/dfa-offices/mmrs/mississippi-suppliers-vendors/ https://sus.magic.ms.gov/sap/bc/webdynpro/sapsrm/wda_e_suco_sreg?sap-client=100 https://portal.magic.ms.gov/irj/portal http://uperform.magic.ms.gov/gm/folder-1.11.7512?originalContext=1.11.8507 https://www.ms.gov/dfa/contract_bid_search/Home/Sell

Are all products or services required to use Reverse Auctions?

No. Only basic commodity procurements require Reverse Auctions (i.e. office supplies, furniture, vehicles). Information Technology products, construction contracts, and most service procurements do not require use Reverse Auctions.

If I submit an erroneous bid or need technical support, who do I contact?

• During the Reverse Auction – Send a message via the Chat feature to the Auction Monitor (Agency Buyer) who is monitoring the Reverse Auction. Chatting during the Reverse Auction should be limited to this such as erroneous bids or technical issues.

• Prior to the Reverse Auction - Contact the MAGIC Help Desk at mash@dfa.ms.gov.

Where can I find complete Reverse Auction instructions for the Bidder?

Complete step-by-step instructions for the Reverse Auction Bidder’s Guide can be found on the Vendor Information page of DFA’s Website.

Submitting Price:

Definitions:

Start Price – starting bid price of the item (Bids higher than the start price will not be accepted.)

Bid Decrement – the minimum amount by which a Seller’s total bid price must decrease when submitting a bid

Best Bid – the current best bid

Next Valid Bid - determined by the Best Bid minus the bid Decrement amount mailto:mash@dfa.ms.gov